Operations Project Manager

Job Description
Operations and Maintenance
Pay Rate Type:
Employee Type:
Job Summary:Reporting to the director of operations and maintenance, the operations project manager is responsible for the planning and management of the design and construction process for capital and renovation and repair (R&R) projects related to major infrastructure and facilities renewal. These will each routinely range from $500 to $5M, as assigned with an annual responsibility for up to approximately $10M in projects. The project manager is an integral part of the operations team and, as such, will work in a fast-paced environment that will require the simultaneous management of a substantial and technically diverse portfolio of projects. This position does not directly supervise other employees but coordinates with supervisor colleagues and may oversee the work of student employees for some projects. This position is expected to provide contract management/oversight of contractors and consultants as well as coordination with supervisors to ensure work is completed on time and within budget. We encourage inquiries from candidates who will contribute to the diversity of our College, including its cultural and ethnic diversity.

Operations Project Manager

Facilities Services

Full-Time, Exempt, Salaried, Administrative Staff Appointment


  • Support director of operations and maintenance in the planning, design, and construction management of initiatives/projects that support the operations of campus facilities and associated infrastructure
  • Manage and coordinate the planning, programming, and complete design and construction for repair projects of college properties, including all site and landscape work, utilities, and building systems (structural, MEP, fire protection, etc.) as necessary to the project, may include civil engineering, interiors, landscape/environmental, building, and building systems scopes of work
  • Assist with the development of feasibility and other special studies to: determine viability of potential campus projects, study alternatives, and/or establish project costs
  • Coordinate projects with all project stakeholders, including but not limited to facilities and other campus departments, design teams, contractors, and Authorities Having Jurisdiction (AHJ) to ensure the project successfully integrates project and campus needs
  • Prepare and maintain the project budget, cost estimates, and schedules; ensure projects are completed on time and within budget
  • Direct construction of projects, as assigned, including all site and landscape work, utilities and building systems (structural, MEP, fire protection, etc.)
  • Prepare sketches or drawings to use as planning tools or to illustrate technical problems and their solutions
  • Manage review of design documents to ensure compliance with codes and regulations, College standards, project scope, and programmatic requirements; incorporate appropriate campus stakeholders as necessary
  • Ensure that contracts, insurance billing, and other budget and legal documentation is completed and processed appropriately for each project
  • Manage and coordinate the regulatory reviews and LEED and SITES documentation processes, as required, for each project
  • Obtain, verify, and/or document existing information on buildings, utilities, infrastructure, and site
  • Provide technical support and be a resource for other Facilities Services’ staff
  • Perform additional duties as assigned; duties, responsibilities, and activities may change at any time with or without notice


  • Bachelor’s degree or the equivalent in education and experience; advanced coursework in engineering, architecture, construction management, landscape architecture, or related field a plus
  • Three to five years practical experience in engineering, facilities management, and/or construction fields, with project management experience preferred on projects with budgets in excess of $500K
  • Strong experience with software for the following tasks is required: data analysis and spreadsheet preparation, document preparation, email communication, and plan preparation (i.e. AutoCAD or Revit); knowledge of GIS is a plus for analysis and documentation of infrastructure and campus physical data
  • LEED Operations and Maintenance or AP, and other sustainability certifications or experience preferred
  • Ability to work independently and coordinate with peers and leadership in a collaborative, constructive, and positive approach to effectively manage projects; including meeting deadlines, ensuring code compliance/quality work, and effectively managing financial resources
  • Expertise in engineering and or construction disciplines, including civil, landscape, environmental, architectural, structural, MEP, and fire protection
  • Working knowledge of federal, state, and local building and environmental codes or regulations and ability to present and obtain approval from local, state, and federal authorities
  • Demonstrated commitment to continuous quality improvement
  • Ability to develop and maintain effective relationships with members of a diverse campus community in the planning and execution of projects
  • Excellent organizational skills, problem solving capabilities, and negotiation skills to lead projects to completion on time and within budget
  • Excellent oral, written, and interpersonal communication skills, including strong relationship skills; attention to detail in both completion of work and documenting work products
  • Strong ability to multi-task is essential; self-motivated in a fast-paced environment


This position has significant interaction with faculty, staff, peers, outside constituencies including design teams, contractors and consultants, and Facilities Services.


The work environment characteristics described herein are representative of those encountered while performing the essential functions of this job. Reasonable accommodations may be made to perform the essential functions.

Position involves some sitting, although frequent movement and moderate physical efforts may be required i.e., walking, standing, bending, twisting, reaching, climbing, and lifting. Computer usage involving repetitive hand and wrist motion is also necessary. General outdoor and indoor campus environment. The normal schedule is Monday through Friday during College office hours. Additional evening and weekend hours are required as workload and emergencies dictate.


Interested candidates should apply electronically by clicking the "Apply" button on the Colby College website. Please submit a letter of interest including salary requirements, resume, and the contact information of three professional references. Materials should be addressed to:

Operations Project Manager - Search Committee
Office of Human Resources

A review of applications will begin immediately and will continue until the position is filled.

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