ADMINISTRATIVE ASSISTANT III

Job no: 222120-US
Work type: Staff-Full Time
Department: ENGR/MECHANICAL ENGR
Location: Madison
Categories: Accounting, Finance, Purchasing, Event Planning, Program Coordination, Office & Administrative Support



Position Summary:

Under the general supervision of the Academic Department Manager, the University Services Program Associate (USPA) functions as the primary contact person for the department and provides critical support for the Department Chair, Department Manager and event coordination for the Communications Specialist. This detail- oriented position requires excellent administrative, organization, and communication (oral, written, and electronic) skills as well as computer proficiency. It requires considerable professionalism, confidentiality, independent initiative, sound judgement, analytic ability, and problem-solving skills.

The Department of Mechanical Engineering has a large population of international students and staff. We strive to foster a respectful, diverse, equitable and inclusive environment for all. This position will need to communicate with a diverse variety of internal and external constituencies and be able to adapt to meet their needs.

Position Duties:

List of Duties

Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion

Degree and Area of Specialization:

No degree required.

Minimum Years and Type of Relevant Work Experience:

Knowledge of UW System policies and procedures related to travel, purchasing, and event management is preferred.

Previous experience in an office environment is preferred.

Excellent time management skills and ability to work quickly and accurately with strict deadlines and under pressure.

Detail-oriented with excellent organizational skills. Ability to work independently, managing and coordinating multiple complex projects and programs.

Must be able to exercise superior judgment and skill in handling sensitive and confidential matters. Must possess excellent communication skills in order to handle inquiries with diplomacy and tact. Proficiency in making a wide variety of decisions, analyzing situations, and exercising good judgment.

Excellent written and verbal communication skills. Must practice positive customer service skills and be able to communicate effectively with visitors, faculty, staff, and students.

Ability to function effectively in a team and within a diverse group of people.

Strong computer skills including editing documents, spreadsheets, and database management.

Proficiency in coordinating calendars, schedules and email account for others.

Department(s):

A196200-COLLEGE OF ENGINEERING/MECHANICAL ENGR

Work Schedule:

8:00 A.M.-4:30 P.M., M-F

Appointment Type, Duration:

Ongoing/Renewable

Salary:

Minimum $18.00 HOURLY
If UW-Madison Employee - 5-10% Increase

Instructions to Applicants:

Please click on the "" button to start the application process. To apply, please upload a cover letter that summarizes your interest in the position along with your resume highlighting relevant work experience and interests.

Contact:

Catherine Carter
clcarter2@wisc.edu
608-265-2155
Relay Access (WTRS): 7-1-1 (out-of-state: TTY: 800.947.3529, STS: 800.833.7637) and above Phone number (See RELAY_SERVICE for further information. )





Official Title:

UNIV SVC PRG ASSOC(08500)

Employment Class:

University Staff-Ongoing

Job Number:

222120-US

The University of Wisconsin is an Equal Opportunity and Affirmative Action Employer. We promote excellence through diversity and encourage all qualified individuals to apply.

If you need to request an accommodation because of a disability, you can find information about how to make a request at the following website: https://employeedisabilities.wisc.edu/disability-accommodation-information-for-applicants/

The University of Wisconsin-Madison is engaged in a Title and Total Compensation (TTC) Project to redesign job titles and compensation structures. As a result of the TTC project, official job titles on current job postings may change. Job duties and responsibilities will remain the same. For more information please visit: https://hr.wisc.edu/title-and-total-compensation-study/ .

Employment will require a criminal background check. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department .

Applications Open: Apr 8 2021 Central Daylight Time
Applications Close: May 3 2021 11:55 PM Central Daylight Time