Wisconsin, United States
Salary Not Specified
Apr 08, 2021
Employment Level
Employment Type
Full Time
Job no: 232372-US
Work type: Staff-Full Time
Location: Madison
Categories: Office & Administrative Support

Position Summary:

The Radiation Oncology Physics Administrative Assistant in the Department of Human Oncology, working under limited supervision, provides comprehensive administrative support for the Director of Radiation Oncology Physics and supplemental support and management to the faculty comprising the rest of the Physics Section in the department. Administrative Management Support includes: acting as the main liaison for the Section which includes the Physics Residency Program and meetings for the Section via written and faxed correspondence, telephone and email with faculty, staff, students, outside contacts and other resources as necessary. The position will also provide administrative and technical support for grant management activities. In addition, the position will maintain the Director's calendar, process fiscal requests and data; arrange and coordinate itineraries and travel arrangements for guest speakers or interviewees; complete faculty travel expense reports and purchase reimbursements; manage the radiation safety badge program for all Section clinic staff at the CSC; and assist with Physics Section clinical scheduling. Office support includes independent composition of all correspondence; maintaining files of program related data; developing presentations; ordering items for research purposes; and scheduling space for courses and academic activities of the Director and Section faculty.

This position requires daily interaction with faculty and staff within the Section, Department and persons external to the Department (e.g., UW School of Medicine and Public Health personnel; UW Hospital and Clinics Administration; UW Medical Foundation; financial, research and clinic administrators; and outside physicians, scientists and visitors). This position is responsible for the smooth workflow of the Section to assure completion of diverse, patient-related teaching, research, the administrative and professional activities of the Director and Section faculty and staff. This position independently coordinates, manages and completes multiple and complex ongoing activities. Must be self-motivated and able to work independently with limited supervision to manage diverse situations and resolve problems. This position must show confidentiality regarding all written or oral interactions and information.

The School of Medicine and Public Health has a deep and profound commitment to diversity both as an end in itself but also as a valuable means for eliminating health disparities. As such, we strongly encourage applications from candidates who foster and promote the values of diversity and inclusion.

Position Duties:

List of Duties

Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion

Degree and Area of Specialization:

No Degree Required.

Preferred Education:
- Associate Degree.

Minimum Years and Type of Relevant Work Experience:

Required Experience:
- 2 years of administrative experience.

Preferred Experience:
- 2-3 years of administrative experience in the medical field.
- Knowledge of Microsoft office and other teleconference applications (Word, Excel, Power Point, EndNote, Zoom, WebEx, Outlook, etc.).
- Knowledge of general office/business skills, practices and methods.
- Knowledge of medical and scientific terminology.
- Knowledge of U.W. Records Management policies and procedures.
- Knowledge of State/U.W. travel policies and procedures.
- Knowledge of HIPAA policies and procedures.

Desired Attributes:
- Excellent organizational skills and attention to detail.
- Ability to make sound decisions and problem-solve based on well thought-out options.
- Excellent interpersonal skills, human relations skills, verbal and written communication skills.

Additional Information:

The successful applicant will be responsible for ensuring eligibility for employment in the United States on or before the effective date of the appointment.



Work Schedule:

Monday thru Friday

Appointment Type, Duration:



Minimum $15.00 HOURLY
Depending on Qualifications

Instructions to Applicants:

To apply for this position, please click on the "" button. You will be asked to upload a resume and cover letter as a part of the application process. Please ensure that the resume and cover letter address how you meet the minimum/preferred qualifications for the position. You will also be asked to provide three professional/supervisor references during the application process.


Kirsten Gragg
Relay Access (WTRS): 7-1-1 (out-of-state: TTY: 800.947.3529, STS: 800.833.7637) and above Phone number (See RELAY_SERVICE for further information. )

Official Title:


Employment Class:

University Staff-Ongoing

Job Number:


The University of Wisconsin is an Equal Opportunity and Affirmative Action Employer. We promote excellence through diversity and encourage all qualified individuals to apply.

If you need to request an accommodation because of a disability, you can find information about how to make a request at the following website: https://employeedisabilities.wisc.edu/disability-accommodation-information-for-applicants/

The University of Wisconsin-Madison is engaged in a Title and Total Compensation (TTC) Project to redesign job titles and compensation structures. As a result of the TTC project, official job titles on current job postings may change. Job duties and responsibilities will remain the same. For more information please visit: https://hr.wisc.edu/title-and-total-compensation-study/ .

Employment will require a criminal background check. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department .

Applications Open: Apr 8 2021 Central Daylight Time
Applications Close: Apr 26 2021 11:55 PM Central Daylight Time

Similar jobs

Similar jobs