Human Resources Information Systems (HRIS) Specialist

Job Vacancy Announcement

Position Title

Human Resources Information Systems (HRIS) Specialist

Position Type

Staff

Department

Human Resources

FLSA

Non-Exempt

Union/Non Union

Non Union

Full Time or Part Time

Full Time

Grade

11

Salary Range

Hiring Salary Range

$51,851-$57,036/Annually

Fixed Term/Tenure Track (Faculty Only)

Regular or Temporary

Regular

Job Description Summary

The HRIS Specialist under general supervision with some independent judgment performs a variety of day-to-day highly technical and administrative duties related to ensuring data integrity and the processing and reporting of HR data. This position also manages the Human Resources and Organizational Development ( HROD ) portal page and assist the HRIS Officer in the coordination of trainings and documentation for end-users. Follows general instructions from HRIS Officer when handling new situations, problems or deviations from established work procedures is required. In the absence of the HRIS Officer, provides general direction and leadership of program areas.

Minimum Qualifications

1. 1-2 years of college credit or equivalent formal training in a related field.
2. Combination of education and related experience for a total of four to five years of responsible HR experience.
3. Bachelor’s degree preferred.

Criteria

CRITERIA : The following criteria, which are not the sole criteria used in the final hiring decision, will be used to review the applications of those persons who meet the stated minimum qualifications and to select those qualified applicants who will be interviewed. Other information and observations made during the interview process may be considered in the selection process. Resume/CV and cover letter are required with the application. Please ensure that your documents address the criteria listed below for this position.
Administrative

1. Coordinates the College’s performance appraisal program for regular and probationary employees with HROD Program Specialist.
2. Manages the employee Tuition Assistance Program. Disseminates procedures, recommends changes as necessary, and follows college policy to issue reimbursement payments.
3. Maintain employees’ personnel records by uploading and performing audits of documents saved to the employee’s file within our optical scanning system.
4. Coordinate special projects and assists within other offices of HROD including, but not limited to, special events, training and new hire orientation.
5. Assist HRIS Officer with developing & updating user documentation.
6. Assist HRIS Officer with creating & developing documentation for end user training.
7. Responds verbally or in writing to inquiries or problems providing information requiring comprehensive knowledge of college policies and procedures to internal and external customers.
8. Determines employee and dependent eligibility for Tuition Waiver. Updates eligibility codes in Colleague.
9. Updates demographic and employment information in Colleague.
10. Responds to and processes written verifications of employment, as well as verbal verifications as needed.
11. Meets with outside investigators to review past and current employee personnel files.
12. Issues parking permits.
13. Coordinates Commercial Driver’s License ( CDL ) substance testing.
14. Prepares requisitions and/or check requests for the Tuition Assistance Program, Hire Right and other requests as needed.
15. Disseminates information, assists where needed, in accordance with prescribed policies and procedures in response to internal and external requests.
16. Performs related work as required.

Technical

1. Serve as the back-up power user for the HR component of Colleague.
2. Serve as a back-up administrator for Cornerstone TMS .
3. Create and assign position ID’s.
4. Assist HRIS Officer with maintaining data integrity in systems by creating and executing queries and analyzing data. Audit data entered into Colleague on a monthly basis.
5. Manage division’s website and portal page.
6. Perform appropriate testing of HR & payroll processes in conjunction with software upgrades and patches.
7. Assist HRIS Officer with creating ad-hoc reports and queries in Business Objects.

Job Requirements

1. Must be available to work Monday through Friday from 8:30 a.m. to 4:30 p.m. Work schedule subject to change based on the needs of the department.
2. Ability to communicate effectively in spoken and written standard English.
3. As required by the 1986 Immigration Act, be prepared to present acceptable documentation showing your identity and that you are a U.S. citizen or an alien who is authorized to work.

Is Background Check Required?

Yes

Posting Number

PGCC159011/12

Open Date

04/08/2021

Close Date

Open Until Filled

Yes

Background Check Statement

Prince George’s Community College is committed to providing a safe campus community. PGCC conducts background investigations for applicants being considered for employment. Background investigations include reference checks, a criminal history record check, education verification, and when appropriate, a financial (credit) report or driving history check.

Special Instructions to Applicants

The college is currently in a Modified Academic and Business Operation ( MABO ) model, which means some of the work is being performed from remote locations. When the conditions permit, based on CDC and College Administrator’s guidelines, employees will be required to resume their work on campus as directed by management. This position is located in the state of Maryland.

Posting Specific Questions

Required fields are indicated with an asterisk (*).

1. * Which of the following best describes your level of completed education? (Education details must be included in your application.)
   • Master's Degree or above from an accredited college/university
   • Bachelor's Degree from an accredited college/university
   • Associate's Degree from an accredited college/university
   • One to two years of college credit (30 credit hours is equivalent to one year)
   • Less than 30 credits from an accredited college/university
   • High School Diploma or GED
   • None of the above
2. * Do you have a combination of education and related experience for a total of at least four years? See minimum qualifications for this position.
   • Yes
   • No
3. * Briefly describe your experience referenced in the previous question. Do not enter 'See Resume'
   
   (Open Ended Question)
   
   
4. * Please explain your experience with troubleshooting and resolving complex problems.
   
   (Open Ended Question)
   
   
5. * Please explain your experience with maintaining data integrity and security.
   
   (Open Ended Question)
   
   
6. * Please describe your knowledge and experience working in an ERP system and using reporting tools. Please include report writing, querying, data analysis, and database management. Colleague/Ellucian experience, preferred.
   
   (Open Ended Question)
   
   
7. * Please describe the extent of demonstrated experience and proficiency in using Microsoft Office Suite (Word, PowerPoint, Excel, Access) and other applicable job related computer software. Please provide examples.
   
   (Open Ended Question)
   
   
8. * Do you have experience using content management systems to create change and update information on websites?
   • Yes
   • No
9. * How did you hear about this employment opportunity? If you selected 'Other' please indicate source:
   
   (Open Ended Question)
   
   
10. How did you hear about this employment opportunity?
    • HERC
    • HigherEd Jobs
    • Hispanic Outlook
    • Indeed
    • Personal Referral
    • PGCC Website
    • Social Media (LinkedIn, Twitter, Facebook)
    • The Chronicle of Higher Ed
    • The Washington Post
    • Other: Please indicate below
    • Educause

Applicant Documents
Required Documents

1. Resume

Optional Documents

1. Cover Letter