FMD Administrative Assistant

Posting Details

Job Code/Title 81191 - H - Administrative Assistant GA 1 Position Number HU1346 Working Title FMD Administrative Assistant Department FMD Administration Organizational Overview

At VCU, we Make it Real through learning, research, creativity, service and discovery — the hallmarks of the VCU experience. A premier, urban, public research university nationally recognized as one of the best employers for diversity, VCU is a great place to work. It’s a place of opportunity, where your success is supported and your career can thrive. VCU offers employees a generous leave package, career paths for advancement, competitive pay, and an opportunity to do mission-driven work.

Recruitment Pool All Applicants Anticipated Hiring Range $10/hr - $12/hr Campus Monroe Park Campus Position Type Hourly Hours/Week varies Normal work days Monday-Friday Normal work hours between 8am-5pm Job Category Administrative/ Secretarial/ Clerical Does this position provide patient or clinical services to the VCU Health System? No Does this position require a pre-placement medical assessment? No Is any portion of this position grant-funded? No Sensitive Position No Resource Critical Yes Description of the Job

Individual will serve as department receptionist (backup), answering multiple lines promptly, handling all mail pick-up and deliveries

Requires access to eVA and Banner Finance for creating purchase orders and receiving invoices; therefore, successful completion of the required training will be needed

Will assist, create, and handle mass mailings, order supplies, maintain office equipment, and maintain files for the office

Responsible for conference room calendar and will be the back up scheduler for the Associate Vice President for FMD and the Director of Staff Operations

Prepare equipment for conference room meetings when requested

Provide great customer service when visitors enter the suite and also incoming/outgoing phone calls

May sometimes be called to fill in and assist other departments within Facilities Management when needed

Required Qualifications

Must have excellent communication skills, typing, and filing skills
Experience using Microsoft Word and Excel
Experience using an email system; preferably Google Mail
Ability to operate general office equipment
Must be able to work under pressure or fast paced at times
Able to meet deadlines when necessary

Preferred Qualifications Job Open Date 04/07/2021 Remove from posting on or before Open Until Filled Yes Special Instructions to Applicants Additional Information Quick Link https://www.vcujobs.com/postings/104973 Supplemental Questions

Required fields are indicated with an asterisk (*).

1. * Are you a VCU student?
   • Yes
   • No
2. * Describe your customer service experience.
   
   (Open Ended Question)
   
   
3. * This position requires experience working in a detail oriented environment, performing customer service in person and via the telephone. Please list your experience working in an office setting with these conditions.
   • Less than 6 months
   • 6 months - less than 2 years
   • 2 years - less than 5 years
   • 5 or more years

Optional & Required Documents
Required Documents Optional Documents

1. Cover Letter/Letter of Application
2. Other Document
3. Resume