Marketing and Event Coordinator/Cybersecurity Center
- Employer
- California State University, San Bernardino
- Location
- California, United States
- Salary
- Salary Not specified
- Date posted
- Apr 8, 2021
View more
- Position Type
- Administrative, Business & Administrative Affairs, Public Relations & Marketing (Campus)
- Employment Level
- Administrative
- Employment Type
- Full Time
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Marketing and Event Coordinator/Cybersecurity Center
California State University, San Bernardino
Overview
Overview Employment Status: Full-time (40 hours a week), temporary "non-exempt" position through June 30, 2022 (with the possibility of a one-year renewable appointment).
Work Schedule: Monday to Friday from 8:00 a.m. to 5:00 p.m.
Typical Activities
Typical duties may include, but are not limited to the following:
- Provide strategic planning for virtual, in-person and hybrid
events including but not limited to, the CAE in Cybersecurity
Symposium, the CAE Virtual Career Fair, the Principal Investigators
Meeting, and other events as needed
- Plan event scope, design, and production while managing all
project delivery elements within time limits
- Coordinate travel using Adobe Sign, CVent, Concur or another
travel platform in collaboration with the Budget Analyst
- Coordinate, manage and implement every aspects of travel
arrangements for staff, government officials, and the CAE-C
Community
- Maintain queues to assure approvals as attained as well as
deadlines are met
- Research and resolve all incorrect charges with respected to
entire travel program
- Negotiate and secure event space; visit venue to plan layout of
seating and decorations
- Discuss event budgets and expectations with management and
staff
- Works with the media specialist to edit, design and maintain
standards of promotional materials, including but not limited to:
the planning and production of audio visual (AV), digital and
physical products
- Manages purchasing, delivery and distribution of marketing
materials
- Maintains designated CAE email account for event and travel
queries
- Manage Marketing and Media position to ensure Social media,
communications and graphic design content is prepared to CAE
Community standards
- Conduct market research, gather information, and negotiate
contracts prior to closing any deals
- Work with the CAE in Cybersecurity Program Manager and Budget
Analyst to provide feedback and periodic report to
stakeholders
- Maintains general office records, compiling and updating
information using the required databases
- Organize facilities and manage all event's details such as
decor, catering, entertainment, transportation, location, invitee
list, special guests, equipment, promotional material
etc.
- Work with the Marketing and Media Specialist to deliver
marketing campaigns on events to the CAE Community
- Proactively handle any arising issues and troubleshoot any
emerging problems on the day of the event
- Conduct pre and post evaluations and report on
outcomes
- Excellent oral and written communication skills
- Maintains effective communication by following up and/or
reaching out to various constituents in a timely manner
- Typical duties may include providing moderate to complex
administrative and clerical support for assigned development
directors.
- Develop and track timelines for various projects on an ongoing
basis to see projects/tacks to completion
- Other duties as assigned.
Knowledge, Skills, and Abilities:
- Applicants must have a sound foundation in English grammar,
spelling, and punctuation, along with a working knowledge of office
methods, procedures, and practices
- Applicants must have the ability to coordinate and prioritize
many different tasks, determine the relative importance of each,
set deadlines, and complete projects accordingly
- Applicants must have the ability to accurately maintain records
and files
- Applicants must have strong organizational skills, be very
detail-oriented, along with the ability to follow directions, take
initiative, be flexible, have the ability to multi-task and
independently make decisions on a day-to-day basis
- Applicants must have demonstrated the ability to maintain a
high degree of confidentiality
- Applicants must have the ability to draft and compose
correspondence
- Be a self-starter who works well both independently and as a
member of a team
- Works well in a fast-paced environment under tight
deadlines
- The incumbent should possess the ability to analyze budgetary
data and make accurate and reliable fiscal projections.
- Applicants must have the ability to interpret and apply
policies and procedures independently, and use judgment and
discretion to act when precedents do not exist, along with the
ability to troubleshoot most office administration problems and
respond to all inquiries and requests related to the work
area
- Applicants must have the ability to learn, independently
interpret, and apply a variety of academic and organizational
policies and procedures
- Applicants must have advanced knowledge in using digital event
and/or communication platforms such as Zoom, Microsoft Teams,
Slack, etc.
Minimum Qualifications
Education and Experience:
- Bachelor's degree in Business Administration, Communications,
Marketing, Hospitality Management or other similar degree AND
minimum three (3) years of experience in general office
administrative, clerical work, travel arrangements and
reimbursements, and event coordination
- Minimum 1 year experience supervising and training entry level
staff and student workers
- Applicants must have experience using standard office software
programs such as Microsoft Outlook, Word, Excel, and Adobe
Acrobat
Preferred Qualifications:
- 5 years of experience in marketing or a related field
preferred, Master's degree can be substituted for up to 2 years of
experience.
- Advanced experience managing multiple complex
calendars
- Experience working directly with students, faculty, and high
level Executives/Administrators
- Experience maintaining records and documentation in higher
education
- Knowledge of PeopleSoft, Concur, CVent, Slack, Trello or a
similar platform
Supplemental Information
- UEC is an EOE - Minority/Female/Disability/Veterans. This
position will remain open until filled. This is a sensitive
position and selected candidate must successfully pass a thorough
background investigation to include a criminal history check and
Live Scan fingerprinting prior to appointment.
Benefits include:
- Medical, Dental, Vision, Flex Cash option
- CalPERS Retirement
- CalPers 457
- Group Term Life/ Accidental Death & Dismemberment
(AD&D)
- Holidays & Personal Holiday
- Vacation and Sick pay accruals
- Educational Assistance Benefit is based on availability of
funding.
- Workers' Compensation
- Unemployment Insurance
- State Disability Insurance
To view full description and to apply, visit: https://www.csusb.edu
jeid-e19e2e72b602084eaa073e77a509f71a
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