Upper Division Advising Center Coordinator
- Employer
- Ball State University
- Location
- Indiana, United States
- Salary
- Salary Not Specified
- Date posted
- Apr 7, 2021
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Job Details
Posting Details
Position Title
Upper Division Advising Center Coordinator
Additional Information
The Ball State University Upper Division Advising Center is seeking a Coordinator to join its team. The Upper Division Advising Center Coordinator will supervise and work directly with Academic Advisors and serve as a liaison to Department Chairs and Deans. Along with employee supervision, the Coordinator will also have the responsibility of verifying degrees, processing the evaluation of transfer credits, and the overall maintenance of degree integrity for assigned majors. While student interaction is limited for the Coordinator, there is still the opportunity to work directly with a small load of students pursuing a general studies degree.
Benefits and Community
https://www.bsu.edu/about/administrativeoffices/humanresources/jobs/benefits-and-community/professional-staff
Relocation
https://www.bsu.edu/about/administrativeoffices/humanresources/jobs/working-at-ball-state/relocation
FLSA
Administrative Exemption
Hrs/Week
40
Length of Assignment
Full-Time At-Will
Position Function
Coordinate and manage the advising activities of the departments assigned to the Center. Supervise a team of upper division academic advisors; manage the transfer equivalency process and initial enrollment process for assigned transfer students; certify degree awards for assigned students.
Minimum Education
Master’s degree from an accredited institution.
Minimum Experience
Three years of college-level academic advising experience.
Minimum Other
Strong communication skills; ability to work independently as well as collaboratively.
Authorization to work in the US
Candidates for searches must have current authorization to be employed in the U.S. without employer sponsorship.
Preferred Education
Preferred Experience
Supervisory experience.
Preferred Other
Familiarity with Banner and DegreeWorks; thorough understanding of the university’s Core Curriculum program; familiarity with Ball State curriculum, academic policies, and academic procedures.
Pre-Employment Screening
Requires successful completion of a background check and education verification.
Position Title(s) Supervised
Upper division academic advisors.
Required Certifications
EEO Statement
Ball State University is an Equal Opportunity/Affirmative Action employer that is strongly and actively committed to diversity within its community. Women, minorities, individuals with disabilities and protected veterans are strongly encouraged to apply. All qualified applicants will receive equal consideration for employment without regard to race, color, religion, sex, national origin, age, disability, protected veteran status or any other legally protected status.
EEO /AA Employer/Veterans/Disabled.
About Ball State University
Ball State University is located in Muncie, Indiana, on an attractive campus 45 miles northeast of Indianapolis. Approximately 22,000 graduate and undergraduate students enroll in one of eight academic colleges that offer 120 undergraduate programs. We offer more than 140 master’s, doctoral, certificate, and specialist degrees, with many of them ranking among the best in the nation. Ball State aspires to be the model of the most student-centered and community-engaged of the 21st century public research universities, transforming entrepreneurial learners into impactful leaders – committed to improving the quality of life for all.
Department
Academic Advising:171140
Department Information
Department Email or Phone Number
udac@bsu.edu
Duties & Responsibilities
Ranking
1
Job Duty
Hire, train, and supervise a team of professional upper division academic advisors; serve as liaison to department chairpersons and deans in issues related to advising services for upper division students with majors housed in their departments.
Ranking
2
Job Duty
Manage the assignment of advising caseloads during upper division advisor vacancies.
Ranking
3
Job Duty
Process undergraduate applications for degrees and certificates of all assigned majors; certify all undergraduate degrees and certificates of assigned majors.
Ranking
4
Job Duty
Facilitate the assessment process for academic advising services within assigned departments, including the implementation of appropriate assessment strategies, analysis of student and departmental data related to advising, and dissemination of assessment results to appropriate campus constituencies. Make recommendations for process improvement based upon analysis/evaluation.
Ranking
5
Job Duty
Serve as resource to provide guidance to advisors regarding advising information, procedures, and techniques.
Ranking
6
Job Duty
Manage the DegreeWorks exceptions process for students in assigned majors.
Ranking
7
Job Duty
Lead or serve on committees, task forces, working groups, or special projects that directly impact the vision and function of the upper division advising center as assigned; participate as needed in appropriate admission and orientation events.
Ranking
8
Job Duty
Advise undergraduate students pursuing, but not limited to, general studies degrees such as the Bachelor of General Studies ( BGS ) Degree and the Associate in Arts Degree in General Studies.
Ranking
9
Job Duty
Conduct official transfer credit evaluation of assigned undergraduate department courses for the purposes of credit transfer and appropriate course placement; build transfer course equivalencies in the Banner database.
Ranking
10
Job Duty
Participate in the development and design of training materials and resources for advisors. Provide necessary training and development for advisors.
Ranking
11
Job Duty
Assign and review work, orient and train employees, and make recommendations in all areas related to supervision, including but not limited to interviewing and selection, compensation, discipline, performance appraisal, and training and career development of all direct reports.
Ranking
12
Job Duty
Perform other related duties as assigned.
Posting Number
202100697P
Number of Vacancies
1
Desired Start Date
05/10/2021
Position End Date (if temporary)
Open Date
04/07/2021
Applications Accepted Through Date
04/27/2021
Open Until Filled
No
Information regarding transcripts
The option to upload transcripts is available. Original, official transcripts showing the highest related degree earned is required at the time of hire (even if obtained at BSU). Degree verification will be conducted.
Special Instructions Summary
Supplemental Questions
Required fields are indicated with an asterisk (*).
Applicant Documents
Required Documents
Position Title
Upper Division Advising Center Coordinator
Additional Information
The Ball State University Upper Division Advising Center is seeking a Coordinator to join its team. The Upper Division Advising Center Coordinator will supervise and work directly with Academic Advisors and serve as a liaison to Department Chairs and Deans. Along with employee supervision, the Coordinator will also have the responsibility of verifying degrees, processing the evaluation of transfer credits, and the overall maintenance of degree integrity for assigned majors. While student interaction is limited for the Coordinator, there is still the opportunity to work directly with a small load of students pursuing a general studies degree.
Benefits and Community
https://www.bsu.edu/about/administrativeoffices/humanresources/jobs/benefits-and-community/professional-staff
Relocation
https://www.bsu.edu/about/administrativeoffices/humanresources/jobs/working-at-ball-state/relocation
FLSA
Administrative Exemption
Hrs/Week
40
Length of Assignment
Full-Time At-Will
Position Function
Coordinate and manage the advising activities of the departments assigned to the Center. Supervise a team of upper division academic advisors; manage the transfer equivalency process and initial enrollment process for assigned transfer students; certify degree awards for assigned students.
Minimum Education
Master’s degree from an accredited institution.
Minimum Experience
Three years of college-level academic advising experience.
Minimum Other
Strong communication skills; ability to work independently as well as collaboratively.
Authorization to work in the US
Candidates for searches must have current authorization to be employed in the U.S. without employer sponsorship.
Preferred Education
Preferred Experience
Supervisory experience.
Preferred Other
Familiarity with Banner and DegreeWorks; thorough understanding of the university’s Core Curriculum program; familiarity with Ball State curriculum, academic policies, and academic procedures.
Pre-Employment Screening
Requires successful completion of a background check and education verification.
Position Title(s) Supervised
Upper division academic advisors.
Required Certifications
EEO Statement
Ball State University is an Equal Opportunity/Affirmative Action employer that is strongly and actively committed to diversity within its community. Women, minorities, individuals with disabilities and protected veterans are strongly encouraged to apply. All qualified applicants will receive equal consideration for employment without regard to race, color, religion, sex, national origin, age, disability, protected veteran status or any other legally protected status.
EEO /AA Employer/Veterans/Disabled.
About Ball State University
Ball State University is located in Muncie, Indiana, on an attractive campus 45 miles northeast of Indianapolis. Approximately 22,000 graduate and undergraduate students enroll in one of eight academic colleges that offer 120 undergraduate programs. We offer more than 140 master’s, doctoral, certificate, and specialist degrees, with many of them ranking among the best in the nation. Ball State aspires to be the model of the most student-centered and community-engaged of the 21st century public research universities, transforming entrepreneurial learners into impactful leaders – committed to improving the quality of life for all.
Department
Academic Advising:171140
Department Information
Department Email or Phone Number
udac@bsu.edu
Duties & Responsibilities
Ranking
1
Job Duty
Hire, train, and supervise a team of professional upper division academic advisors; serve as liaison to department chairpersons and deans in issues related to advising services for upper division students with majors housed in their departments.
Ranking
2
Job Duty
Manage the assignment of advising caseloads during upper division advisor vacancies.
Ranking
3
Job Duty
Process undergraduate applications for degrees and certificates of all assigned majors; certify all undergraduate degrees and certificates of assigned majors.
Ranking
4
Job Duty
Facilitate the assessment process for academic advising services within assigned departments, including the implementation of appropriate assessment strategies, analysis of student and departmental data related to advising, and dissemination of assessment results to appropriate campus constituencies. Make recommendations for process improvement based upon analysis/evaluation.
Ranking
5
Job Duty
Serve as resource to provide guidance to advisors regarding advising information, procedures, and techniques.
Ranking
6
Job Duty
Manage the DegreeWorks exceptions process for students in assigned majors.
Ranking
7
Job Duty
Lead or serve on committees, task forces, working groups, or special projects that directly impact the vision and function of the upper division advising center as assigned; participate as needed in appropriate admission and orientation events.
Ranking
8
Job Duty
Advise undergraduate students pursuing, but not limited to, general studies degrees such as the Bachelor of General Studies ( BGS ) Degree and the Associate in Arts Degree in General Studies.
Ranking
9
Job Duty
Conduct official transfer credit evaluation of assigned undergraduate department courses for the purposes of credit transfer and appropriate course placement; build transfer course equivalencies in the Banner database.
Ranking
10
Job Duty
Participate in the development and design of training materials and resources for advisors. Provide necessary training and development for advisors.
Ranking
11
Job Duty
Assign and review work, orient and train employees, and make recommendations in all areas related to supervision, including but not limited to interviewing and selection, compensation, discipline, performance appraisal, and training and career development of all direct reports.
Ranking
12
Job Duty
Perform other related duties as assigned.
Posting Number
202100697P
Number of Vacancies
1
Desired Start Date
05/10/2021
Position End Date (if temporary)
Open Date
04/07/2021
Applications Accepted Through Date
04/27/2021
Open Until Filled
No
Information regarding transcripts
The option to upload transcripts is available. Original, official transcripts showing the highest related degree earned is required at the time of hire (even if obtained at BSU). Degree verification will be conducted.
Special Instructions Summary
Supplemental Questions
Required fields are indicated with an asterisk (*).
Applicant Documents
Required Documents
- Resume
- Cover Letter
- Undergraduate Transcripts
- Master's Transcripts
Company
Founded in 1918 in Muncie, Indiana, the public research university has grown to more than 22500 students
Spirited and motivated, we learn, grow, and take flight. Our faculty and staff—everyone in our community—embrace students as learning partners from day one. In classrooms and labs, in immersive learning projects, on the sports fields—with creativity and determination—Cardinals Fly. We are grounded in our values, lifted by our knowledge, and go confidently upward toward ever greater opportunities. Ours is a simple promise: to challenge each other to excel. And with Beneficence as our guide—We Fly.
We are committed to excellence through a talented and diverse faculty and staff. Inclusiveness and freedom of expression are a part of our enduring values and inform all of our efforts. We engage students in educational, research, and creative endeavors that empower our graduates to have fulfilling careers and meaningful lives enriched by lifelong learning and service, while we enhance the economic, environmental, and social vitality of our community, our state, and our world. We are excited that you want to join us in these endeavors!
The university offers excellent benefits, including health care and retirement plans, tuition assistance for employees and dependents, and generous time off with pay.
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