Coordinator of Aquatics and Recreation

Posting Details

Position Title

Coordinator of Aquatics and Recreation

Additional Information

Ball State University Recreation Services is looking to add an additional member to its staff, the Coordinator of Aquatics and Recreation. Recreation Services, a department within Business and Auxiliary Services, has a reputation of managing facilities and programs in a safe, customer service oriented, and professional way. Recreation Services is looking for someone with the appropriate qualifications, certifications, and demeanor to manage multiple programs, areas, events, and students, while at the same time contributing to a positive work atmosphere.

Benefits and Community



Administrative Exemption



Length of Assignment

Full-Time At-Will

Position Function

Provide support in all operational functions of Recreation Services. Areas include but are not limited to the management of student staff and situations in: aquatics, programs, facilities, marketing, membership services, Recreation Services events, and Sport Facilities events. Programs include but are not limited to: coverage of all programs (Learn to Swim, Family Swim, Master’s Swim, Youth and Family Programming and others), intramural sports, and club sport events. Ability to work nights and weekends.

Minimum Education

Bachelor’s degree from an accredited college or university or an equivalent combination of education, credentials, certification and experience.

Minimum Experience

At least one year of full-time recreation experience (a two-year graduate assistant position is equivalent to one year of experience); at least one year of direct management of student staff, facility risk management experience, management in aquatics or other university related programming. Maintain and possess a valid driver’s license and be insurable under the university’s auto fleet policy.

Minimum Other

American Red Cross Lifeguard Certification, American Red Cross Lifeguard Instructor Certification ( LGI ). All certifications must be obtained within 90 days of employment but may be dependent upon available certification locations and dates.

Authorization to work in the US

Candidates for searches must have current authorization to be employed in the U.S. without employer sponsorship.

Preferred Education

Master’s degree in recreation administration, sport administration, or related field from an accredited College or University or an equivalent combination of education, credentials, certification and experience.

Preferred Experience

At least two years of professional experience in college or university recreation aquatics, programs, facilities, and events.

Preferred Other

Certified Pool Operating ( CPO ) License or equivalent. High School sports officiating certification(s). Active involvement in the National Intramural and Recreation Sports Association ( NIRSA ) and/or active involvement in the Indiana Recreation Sports Association ( IRSA ).

Pre-Employment Screening

Requires successful completion of a Drivers License check, Requires successful completion of a background check and education verification.

Position Title(s) Supervised

Approximately 70 student staff (Intramural Staff, Sport Club Staff, Front Office, and Community Program Staff) and approximately 40 Sport Clubs.

Required Certifications

American Red Cross Lifeguard Certification, American Red Cross Lifeguard Instructor Certification ( LGI ).

EEO Statement

Ball State University is an Equal Opportunity/Affirmative Action employer that is strongly and actively committed to diversity within its community. Women, minorities, individuals with disabilities and protected veterans are strongly encouraged to apply. All qualified applicants will receive equal consideration for employment without regard to race, color, religion, sex, national origin, age, disability, protected veteran status or any other legally protected status.

EEO /AA Employer/Veterans/Disabled.

About Ball State University

Ball State University is located in Muncie, Indiana, on an attractive campus 45 miles northeast of Indianapolis. Approximately 22,000 graduate and undergraduate students enroll in one of eight academic colleges that offer 120 undergraduate programs. We offer more than 140 master’s, doctoral, certificate, and specialist degrees, with many of them ranking among the best in the nation. Ball State aspires to be the model of the most student-centered and community-engaged of the 21st century public research universities, transforming entrepreneurial learners into impactful leaders – committed to improving the quality of life for all.


Recreation Services:134050

Department Information

Department Email or Phone Number

Duties & Responsibilities



Job Duty

Administer and further develop, plan, and coordinate a comprehensive university recreation program that includes but is not limited to Aquatics, Intramural Sports, Sport Clubs, and Youth and Family Programs. Other areas include the management Recreation Services marketing, membership services, and event management.



Job Duty

Management of other areas may include, but will not be limited to: Outdoor Pursuits Climbing Wall, Rental Center, Trips, Facilities, Aquatic Programming, Informal Programing, Rec Fit, Informal Recreation Spaces and other Recreation Services facilities and programs as needed.



Job Duty

Recruit, hire, train, and develop staff such as student employees, while actively promoting and developing opportunities for those students.



Job Duty

Manage the risk, financial, travel, allocation of finances, purchasing, and trademark compliance associated with the areas of Aquatics, Facilities, Intramural Sports Program, Sport Club Program, and Community Programs. Assist in the CPR / AED /First-Aid certification process for all staff and program participants.



Job Duty

Provide an effective risk management plan for all areas of responsibility. Provide an environment that is safe, conducive for social fellowship, and meaningful interactions for all participants.



Job Duty

Manage financial resources, including student payroll, in accordance with university policies and procedures. Assist in the oversight of accurate accounting and management of all financial transactions associated with the areas of aquatics, facilities, informal programming, intramural sports, sport clubs, community programs, and event management.



Job Duty

Develop annual goals and objectives, which accurately reflect the operations of the Office of Sports Facilities and Recreation Services, as well as the goals and mission of Ball State University.



Job Duty

Develop, create, and maintain program reports for the areas of aquatics, facilities, informal programming, intramural sports program, sport club program, and community programs, and events. Maintaining industry standards, evaluation, and assessment of all programs completed as assigned.



Job Duty

Provide support in the procurement and management equipment and supplies of all areas including aquatics, facilities, informal programming, intramural sports, sport clubs, events and community programs.



Job Duty

Provide on-call support throughout the course of the year to help in the oversight of all areas, events, or programs related to the Office of Sports Facilities and Recreation Services.



Job Duty

Provide support to fellow Coordinators and Director of Recreation in other programs as assigned, including special event coverage and promotional events.



Job Duty

Provide support with the management of full-time field facility attendances for custodial and event set-up and tear-down needs.



Job Duty

Establish working relationships with individuals, university departments, organizations, as well as outside agencies and groups as assigned.



Job Duty

Contribute and maintain professional leadership, communication, and positive behavior to all internal and external patrons. Behavior should serve as a positive reinforcement to the decisions, philosophies, and judgements of the leadership team.



Job Duty

Perform other related duties as assigned.

Posting Number


Number of Vacancies


Desired Start Date


Position End Date (if temporary)

Open Date


Applications Accepted Through Date


Open Until Filled


Information regarding transcripts

The option to upload transcripts is available. Original, official transcripts showing the highest related degree earned is required at the time of hire (even if obtained at BSU). Degree verification will be conducted.

Special Instructions Summary

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * Do you have the ability to work evenings and weekends?
    • Yes
    • No
  2. * Do you hold a valid driver's license?
    • Yes
    • No
Applicant Documents
Required Documents
  1. Resume
  2. Cover Letter
Optional Documents
  1. Undergraduate Transcripts
  2. Master's Transcripts

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