Departmental Administrative Assistant

Employer
Williams College
Location
Massachusetts, United States
Salary
Salary Not Specified
Posted
Apr 07, 2021
Employment Level
Administrative
Employment Type
Full Time

Opening Details

Williams is now accepting applications for an Administrative Assistant to support the departments of Religion and Anthropology and Sociology. Under the supervision of the department chairs of both units, the administrative assistant will perform a wide range of administrative and technical duties to support these departments.

The Religion Department offers students a range of ways to learn about both the study of religion and specific religious traditions. Courses in our department perform two related functions: to expose the student to the methods and issues involved in the study of religion as a phenomenon of psychological, sociological, and cultural/historical dimensions; and to expose students to the beliefs, practices, and values of specific religions.

The Department of Anthropology and Sociology aims to teach students how to enter into the social/cultural worlds of others, how to grasp those worlds from the viewpoints of their inhabitants, and how to articulate those denizens’ habits of mind, worldviews, and values to broader audiences. The department—which represents the disciplines of Sociology, Archeology, and Anthropology—introduces students to a variety of qualitative research methods and to classical and contemporary theories that illuminate the contours and contradictions of social experience.

Williams is committed to building a diverse and inclusive community and we encourage candidates from underrepresented groups to apply. Applicants should highlight relevant experience with building, working with, and supporting a broadly diverse and international community.


Responsibilities

  • Process vouchers, journal entries, employee payments, and temp employee payments;
  • Assist department faculty with course packages
  • Manage student records for majors, including major registration, requirement tracking, and study abroad credit
  • Schedule classrooms and research space for courses’ projects, review sessions, labs, exams
  • Assist Chairs of the departments
  • Manage department research, and special gift fund and program budgets, including answering inquiries and advising faculty, students, and staff on fiscal policies, and procedures
  • Postal services, mail and sign for packages.
  • Cover summer office responsibilities for Religion, Anthropology and Sociology departments
  • Reconcile Pcard expenses monthly for department and program Chairs
  • Oversee department and program social media platforms, including maintaining alumni listserv


Qualifications

  • Associate’s degree and a minimum of 2 years of applicable experience, or the equivalent combination of education and experience.
  • Excellent organizational skills with an ability to prioritize, organize and execute multiple tasks
  • Strong computer skills, knowledge of Microsoft Office and Adobe Software, and ability to adapt to new software
  • Ability to maintain confidentiality in regards to personnel and student information
  • Excellent organizational skills with an ability to prioritize, organize and execute multiple tasks
  • Ability to work collaboratively with others as well as independently
  • Excellent oral and written communication skills, including email correspondence and proofreading


This is a full-time (40-hrs/wk.), year-round, regular appointment. Access to information pertaining to students, faculty and new hire searches demands that this position requires a high level of confidentiality.

Review of applications will begin on May 5, 2021 and continue until the position is filled. Pay starts around $19/hour, commensurate with experience. Job Band 18. If you have any questions, please feel free to contact us via phone at (413) 597-2681 or email at hr@williams.edu.


Conditions of Employment

Employment at Williams is contingent on the verification of background information submitted by the applicant, including the completion of a criminal record check, and education when applicable.


Equal Employment Opportunity

Beyond meeting fully its legal obligations for non-discrimination, Williams College is committed to building a diverse and inclusive community where members from all backgrounds can live, learn and thrive.

Similar jobs

Similar jobs