Administrative Program Coordinator

General Summary/Purpose:

The Health Policy Research Scholars (HPRS) Program is a leadership program that trains full-time doctoral students from populations underrepresented in specific disciplines and/or marginalized backgrounds as leaders in health policy. These groups include racial and ethnic populations, as well as individuals from socioeconomically disadvantaged and underserved backgrounds, and students with disabilities. The purpose of this program is to support and enhance the doctoral training of students from different disciplines who are committed to advancing the Culture of Health as well as encourage students to participate in interdisciplinary research that impacts health policy. The program provides training in health policy, leadership, communications, and equity, and offers mentorship, coaching, social support and networking opportunities to enhance their success. Scholars remain at their home institutions located across the United States and mainly participate via online education, although the Program offers required and optional in-person sessions throughout the year. The Administrative Program Coordinator for the HPRS National Program Center (NPC) at the Johns Hopkins Bloomberg School of Public Health (JHSPH) in Baltimore, Maryland will provide program coordination and support in accomplishing the HPRS goals. This position reports to the Deputy Director of the HPRS NPC at JHSPH and works closely with both the Director and Deputy Director. The position is grant-funded and will be supported through August 31, 2025.

Specific Duties & Responsibilities

• Organize, prioritize, and track the daily operations and developmental progress of multiple assigned projects, maintaining all files and related data.
• Proactively communicate, collaborate, and build relationships with HPRS leadership and staff, faculty, advisory committee, scholars and other stakeholders- both internal and external.
• Draft professional communications to internal and external stakeholders.
• Support the NPC Deputy Director in maintaining and overseeing project budgets.
• Respond to applicant inquiries, regularly communicate via email, phone, and video conferencing with applicants, and monitor the HPRS dedicated email box.
• Serve as a point of contact for current scholars and alumni concerning program activities.
• Play a lead role in organizing and convening meetings and events- both online and in-person.
• Assist with managing events on-site, ensuring that operations are in accordance with Program goals and objectives; maintain relationships with attendees and resolve or manage resolution of major problems and issues as they arise.
• Serve as a point of contact with external network of schools, associations, consultants, and organizations as required.
• Perform other related duties as assigned. The omission of specific duties does not preclude the supervisor from assigning duties that are logically related to the position.

Minimum Qualifications(Required)

Bachelor’s degree

Three (3) years of experience in program management and/or project management.

* JHU Equivalency Formula:18 graduate degree credits may substitute for one year of experience..For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

Preferred Qualifications:

Master’s degree in policy or a public health-related field.

Special Knowledge, Skills, and Abilities

• Excellent ability to manage time and projects with competing priorities.
• High level of interpersonal skills, written and oral communication necessary to effectively interact with colleagues at all operational levels.
• Self-motivated and comfortable working independently, as a team leader, and as a team member.
• Strong attention to detail and accuracy, with capacity to deliver quality work products within the required deadline.
• Sensitivity to the needs of a diverse student population, including students from various racial and ethnic populations, under-resourced communities, and those who are first generation.
• Ability to initiate and maintain professional relationships with diverse groups of professionals, including Scholars, faculty, foundation partners, and others.
• Ability to craft and adjust messaging depending on the audience.
• Proven aptitude with the use of Microsoft Office and G Suite applications.
• Ability to maintain confidentiality always.
• Proven, successful project management experience.
• Track record of managing a complex workload.
• Experience working on complex programs with diverse stakeholders.
• Experience working with diverse populations of students.
• Familiarity with diverse cultures and diversity-related program design.
• Experience in programs designed to reduce barriers to success in graduate programs.
• Interest in advising or mentoring students.
• Demonstrated interest in principles of Equity, Diversity, and Inclusion.
• Planning and managing events.
• Supporting the development of curricula, initiatives, or projects.
• Managing or supervising people, including but not limited to students, contractors, etc.
• Success in working as part of a team.

Classified Title: Administrative Program Coordinator
Working Title: Administrative Program Coordinator
Role/Level/Range: ATP/03/PC
Starting Salary Range:$50,700 - $69,780 / Commensurate with Experience
Employee group: Full Time
Schedule: Monday - Friday, 37.50 hrs per week
Exempt Status: Exempt
Location: 05-MD:School of Public Health
Department name: 60004111-Health Policy & Management -Lipitz
Personnel area: School of Public Health

The successful candidate(s) for this position will be subject to a pre-employment background check.

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office atjhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711.

The following additional provisions may apply depending on which campus you will work. Your recruiter will advise accordingly.

During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

Equal Opportunity Employer
Note: Job Postings are updated daily and remain online until filled.

EEO is the Law
Learn more:
https://www.eeoc.gov/sites/default/files/migrated_files/employers/poster_screen_reader_optimized.pdf