Administrative Support Specialist I/II-Admin

Position Details

Requisition Number

S729P

Home Org Name

Vice President for Alumni Affairs

Division Name

Vice President for Alumni Affairs

Position Title

Administrative Support Specialist I/II-Admin

Job Class Code

DB15A/B

Appointment Status

Full-time

Part-time FTE

Limited Term

No

Limited Term Length

Job Summary

The Office of Alumni Affairs is currently seeking applicants for an Administrative Support Specialist I/II in its Alumni Engagement Department. This position will provide varied and high level administrative and data support to the department with an emphasis on the complexity of these blended responsibilities due to the growth of the department through expanding engagement outreach.

Essential Functions

1. The position will work on pre and post event logistics, tracking methods as well as communication with other departments to ensure timeliness and tangibles of projects are delivered. Utilization of cross-departmental resources such as IMS services will be a key component to the success of this role.
2. This position will work closely with the assistant director of alumni engagement to identify, collect, analyze and present relevant metrics that are pertinent for future recommendations on programming. Concurrently, this position will gather registrant information, identify and match information in the alumni database and establish correlations to media promotions.
3. Assists in planning and coordinating large or complex projects/events, and/or special activities.
4. Gathers information and prepares various reports and correspondence; researches and resolves issues.
5. Performs a variety of clerical duties, which may include (but not limited to) filing/folders, recordkeeping/compilation/data entry, preparation/processing forms, calendars and scheduling, mail distribution and outgoing mailings, travel/expense vouchers, telephones and greeting, supplies/inventory, limited supervision of clerical or student work, other support duties of similar difficulty.

Education Level

High School or Equivalent

Field of Study

Years of Experience

4 years. Salary Range: $22,300 - $37,200

Area of Experience

Requirements for Additional Job Levels

Level II: Requires a high school diploma or equivalent plus 6 years of experience in administrative support services.
Salary Range: $25,000 – $41,700

Education Level

Field of Study

Years of Experience

When a candidate has the required education, but lacks the required experience, they may normally apply additional appropriate education toward the experience requirement, at a rate of one (1) year relevant education per year of required experience.

Area of Experience

Requirements for Additional Job Levels

Minimum Skills and Abilities

Minimum Technology Skills

Minimum License and Certifications

Desired Qualifications

Project management experience with a CRM database as well project management software.
Ability to work independently with minimal supervision and make decisions to move the program forward.
Excellent time management skills.
Strong interpersonal skills, writing and grammar, verbal communication, possess the ability to communicate effectively with diverse people and a friendly disposition.

Salary Grade

28

Salary Range

$22,300-$41,700

Job Category

Administrative

Working Hours if Non-Traditional

NA

List any hazardous conditions or physical demands required by this position

Posting Date

04/05/2021

Closing Date

EEO Statement

A commitment to an inclusive and diverse campus environment is required. Women, underrepresented groups, individuals with disabilities and veterans are encouraged to apply.

AUBURN UNIVERSITY IS AN AFFIRMATIVE ACTION / EQUAL OPPORTUNITY EMPLOYER . It is our policy to provide equal employment opportunities for all individuals without regard to race, sex, religion, color, national origin, age, disability, protected veteran status, genetic information, sexual orientation, gender identity, or any other classification protected by applicable law.

Special Instructions to Applicants

Quick Link for Internal Postings

https://www.auemployment.com/postings/22007
Documents Needed to Apply
Required Documents

1. Resume
2. Cover Letter
3. Letter of Recommendation

Optional DocumentsSupplemental Questions

Required fields are indicated with an asterisk (*).

1. How were you made aware of this opportunity?
   • AU Employment website
   • Employment websites (Indeed, HigherEd Jobs, etc.)
   • Veterans Assistance Services
   • Disability Assistance Services
   • Newspaper
   • Professional Journal
   • Listserv
   • HR email
   • Social Media
   • State Employment Service
   • Walk-in
   • Other
2. Please select the answer that best describes your current employment relationship with Auburn University.
   • Not a current Auburn employee
   • Current Auburn employee in position less than one year
   • Current Auburn employee in position more than one year
3. Do you have a high school diploma or equivalent?
   • Yes
   • No
4. How many years of administrative support experience do you possess?
   • Has advanced degree in lieu of experience
   • 1 year
   • 2 years
   • 3 years
   • 4 years or more