Admissions Counselor

Posting Details

Recruitment Number

1007

Working Title

Admissions Counselor

Position Type

Staff/Administrative

Appointment Percentage

100

Division/College

Academic Affairs Division

Description of College / Department / Program / Division / Unit

The Division of Academic Affairs encompasses a wide array of activities and functions that ensure the overall academic quality of the institution. This includes providing administrative oversight and academic leadership for: the College of Business Administration; the College of Arts, Social Sciences & Humanities; the College of Science and Health; the School of Education; Murphy Library; Admissions; Records and Registration; Financial Aid; Career Services; Academic Advising; University Graduate Studies; Extended Learning; the Office of Research and Sponsored Programs; the office of Undergraduate Research and Creativity; the Center for Advancing Teaching and Learning; Institutional Research; and International Education & Engagement. Academic Affairs also provides leadership and support to the nearly four hundred full-time faculty and instructional academic staff, 73 percent of whom hold terminal degrees. Through its various functions, the Division of Academic Affairs supports students in the pursuit of excellence in undergraduate and graduate education as well as scholarly activity.

Position Summary

The Student Services Coordinator, with a working title of Admissions Counselor, will report to the Director of Admissions. This position plays a very important role in the recruitment and outreach activities of the Admissions Office. Our goal is to increase the number of applicants to the University, and enroll a talented and diverse student body. This staff member will meet with prospective students and their parents, high school counselors, various groups on and off campus, alumni and other contacts to promote the opportunities offered at the University of Wisconsin-La Crosse. Particular attention will be given to targeted populations that add to the diversity of the student body, including academically talented students, underrepresented minority students, and non-residents. A significant part of the recruitment process will be establishing and nurturing relationships that can serve as a conduit for students to learn about UW-La Crosse. This staff member will collaborate with other Admissions Office staff members, working together to coordinate recruitment activities. Extensive travel is required, especially during the fall and spring recruitment seasons.

All duties shall be executed while demonstrating a commitment to Inclusive Excellence.

Required Qualifications

• Bachelor’s degree (degree must be posted by June 15, 2021)
• Excellent written communication and public speaking skills
• Valid driver’s license
• Ability to lift and transport materials up to 35 lbs.

Preferred Qualifications

• Strong organizational and event planning skills
• Ability to be adaptable and manage multiple competing priorities
• Ability to use and learn multiple computer technologies (such as Peoplesoft, ImageNow, Microsoft Office)
• Experience working with students with diverse backgrounds
• Experience in admissions or related areas of higher education, and/or marketing

Physical Demands

Lifting and transporting materials up to 35 lbs. is required.

Working conditions and environment

Typical work hours are 8:00 a.m. – 4:30 p.m. However, numerous evening and weekend hours will be required. Ability to travel throughout the Midwest by automobile is also required.

Miscellaneous Information

N/A

Duties/Responsibilities

These are the job duties required for the position.

Responsibility Statement

Recruitment of Prospective Students

Duties to Support Responsibility

• Coordinate and implement a personalized recruitment program involving high school visits, phone calls, correspondence and campus visits.
• Represent UW-La Crosse during high school visits, at college fairs, college night programs and other events.
• Meet with prospective students and families in a variety of settings.
• Be familiar with the academic programs of the University and other opportunities available.
• Be knowledgeable about all aspects of the admissions process for new students, including admissions policies and procedures, standardized tests, financial aid, costs, placement exams, registration procedures, residence life, etc.
• Participate in campus visitation programs (such as Campus Close-Ups, Admissions Information Sessions and other visit options).
• Present admissions information to small and/or large groups of prospective students/families in a variety of settings.
• Serve as “counselor on call” as assigned to address needs of those visiting campus.
• Follow-up with applicants to encourage submission of all required application materials, deposits, etc.

Percentage Of Time

70

Essential

Yes

Responsibility Statement

Recruitment Development

Duties to Support Responsibility

• Participate in the development and implementation of the admissions recruitment plan.
• Develop and implement strategies to establish relationships with organizations, groups, and individuals that can influence prospective students.
• Develop and implement recruitment strategies to identify prospective students and encourage them to apply for admission.

Percentage Of Time

10

Essential

Yes

Responsibility Statement

Coordination of Recruitment-Related Activities

Duties to Support Responsibility

• Coordinate or assist with new student registration, the Admissions Office scholarship program, the La Crosse Talk newsletter for admitted new freshmen, the Admissions Office web page, social media recruitment efforts, and recruitment publications as assigned by the Director.
• Assist with or coordinate special projects as assigned by the Director.

Percentage Of Time

10

Essential

Yes

Responsibility Statement

Maintain and Manage Tracking System of Prospective Students

Duties to Support Responsibility

• Maintain appropriate records to monitor recruitment, tracking students from inquiry to enrollment.
• Other duties as assigned by supervisor, including participating and supporting select Enrollment Management Division activities, and participating in professional development opportunities in consultation with the Director of Admissions.

Percentage Of Time

10

Essential

Yes

Posting Detail Information

Special Instructions

For your Reference Contact Information document, please include the names, email addresses, phone numbers and relationship to you of 3 professional references.

Please contact the Search Panel Chair if you have a special need/accommodation to aid your participation in our hiring process.

Per UPS Operational Policy: TC 1, UW System requires reference checks related to sexual harassment and sexual violence to be conducted at a minimum with a final candidate’s most recent employer and with all previous UW System institution and State of Wisconsin agency employers from the past seven (7) years. https://www.wisconsin.edu/ohrwd/download/2018-12-10- UPS -OP-TC-1-Recruitment_FNL.pdf

UW-La Crosse does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term. If you have questions regarding this, please contact Human Resources at 608-785-8013.

Posting Date

03/10/2021

Close Date

06/30/2021

Continuous Recruitment

Yes

Continuous Recruitment First Review Date

03/31/2021

Position Contact Name

Sam Pierce, Assistant Director of Admissions

Position Contact Email

spierce@uwlax.edu
Required Documents
Required Documents

1. Resume/Curriculum Vitae
2. Cover Letter/Letter of Application
3. Reference Contact Information

Optional DocumentsSupplemental Questions

Required fields are indicated with an asterisk (*).

1. * The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. §. 19.36(7).
   • I prefer my identity remain confidential and have read and understand that if I am the successful candidate for this position, my name may be released.
   • I do not request that my identity remain confidential.
2. * Please provide your most recent employer, supervisor name and contact information, including phone number and email address. (Pursuant to UW System Administrative Policy 1275, UW System requires reference checks related to sexual harassment and sexual violence to be conducted at a minimum with a final candidate’s most recent employer and with all previous UW System institution and State of Wisconsin agency employers from the past seven years.)
   
   (Open Ended Question)
   
   
3. * Are you currently employed by or have you been employed by a UW System institution or a State of Wisconsin agency during the last seven (7) years? Please answer yes or no. If yes, provide the institution or agency name, your supervisor and contact information, including phone number and email address.
   
   (Open Ended Question)
   
   
4. * Do you have a current valid driver's license OR have the ability to obtain a valid driver's license, meeting the criteria for driving a vehicle on University/State business?
   • Yes
   • No
5. * Do you have the ability to lift and transport materials weighing up to 35 pounds?
   • Yes
   • No
6. How did you hear about this employment opportunity?
   • Chronicle of Higher Education Web Site
   • Discipline-Specific Publication/Web Site
   • HERC Web Site
   • HigherEdJobs.com Web Site
   • Job Center of Wisconsin Web Site
   • Minority Publication/Web Site
   • University of Wisconsin - La Crosse Social Media (i.e. Facebook, LinkedIn, Twitter)
   • University of Wisconsin - La Crosse Web Site
   • La Crosse Tribune
   • Personal Referral