Associated Students Programs

Associated Students Programs & Communications Coordinator

Classification: Student Services Professional II
Department Name: Associated Students
Job Number: MB2021-PA2679
Status: Open Until FilledApply Today! Priority screening begins: Monday, April 19, 2021
Priority Screening Date: 04/18/2021
Recruitment Status: Apply Today! Priority screening begins: Monday, April 19, 2021

Position Description:
Powered by an inspiring Founding Vision Statement, California State University, Monterey Bay (WWW.CSUMB.EDU) is a comprehensive, mid-sized four-year university whose staff and faculty help transform student lives by emphasizing project-based learning, requiring service learning, and promoting multicultural and global perspectives on and beyond the campus community. CSUMB is both an MSI and HSI and has a vibrant, diverse student body of nearly 7000 students and growing. Our faculty and staff, many of whom live in campus housing, appreciate living and working about one mile from the shores of the beautiful Monterey Bay. As one of the 23 campuses in the California State University (CSU) system, we offer excellent benefits, including housing, and competitive salaries for our faculty and staff. By 2030, CSUMB's sustainability initiative is to be carbon neutral.

PURPOSE:

Under the general supervision of the Director of Student Engagement & Leadership Development (SE&LD) and the daily work oversight of the Associated Students (AS) Senior Coordinator Governance and Operations (G&O); the AS Coordinator for Programs and Communications (P&C) is responsible for advising, developing, overseeing, and supporting the programmatic and marketing operations of Associated Students. The AS Coordinator for P&C develops and presents a wide range of complex analytical documents, reports and assessments for the AS, and makes recommendations based on data analysis, including Co-curricular Learning Outcomes. Makes independent decisions on day-to-day operations, and interprets and applies specialized policies and procedures. Work is performed independently under general direction related to goals.

ESSENTIAL DUTIES AND RESPONSIBILITIES include, but are not limited to, the following:

• Serves as the primary advisor to the AS Programming Board, AS Diversity & Inclusion Committee, AS Sustainability Committee, AS Blue Crue, the AS Basic Needs Committee and Otter Media. Serves as the professional staff liaison between AS and University Performances and Special Events, University Police, and Risk Management. Serves as the professional staff liaison between AS and the Otter Cross Cultural Center, Otter Student Union Programming Board, and the Catalyst (civic engagement, community service and philanthropy). Represents AS at weekly campus-wide service provider/event planning meetings. Collaborates with various campus departments on individual and thematic programming initiatives. Contributes to risk management, programmatic oversight and emergency response.
• Provides advice and guidance to the following AS elected positions: Chief Programming Officer, Diversity and Inclusion Senator, Sustainability Senator, Basic Needs Senator, and provides direct programming guidance to the College Senators. Coordinates the programming efforts of the “Blue Crue” campus spirit group, the reservations and appearances of Monte Rey, the campus mascot.
• Oversees the development, accuracy and effectiveness of all AS publications, web sites, social media, advertisements, promotional items and communication initiatives. In coordination with the AS Senior Coordinator G&O, the AS President, and the AS Office and Services Coordinator, plans leadership development and team building activities and retreats for the AS and contributes training in event planning, contracting, event execution, risk management, advertising and budgeting. In coordination with the AS Senior Coordinator for G&O, designs, plans, and coordinates all orientation, training, retreats, and welcome materials for AS leadership positions. Facilitates student-centered self-governance, ethical behavior and financial stewardship.
• Applies CSU, CSUMB, Student Life, SE&LD, and AS operating policies and procedures in helping to develop, organize, prioritize, and monitor programmatic operations for the AS; provides daily work supervision to assigned student staff, evaluates their performance, establishes work agendas in accordance with deadlines and monitors work to completion, making appropriate recommendations as needed; resolves both commonplace and unusual work situations. Briefs the Director of SE&LD, the AS Senior Coordinator for Governance & Operations regarding progress of routine work and special projects. Provides analyses, training, guidance, and oversight of the fiscal and budgetary practices of the AS committees, Otter Media Radio Station, and boards as assigned. In collaboration with the Director of SE&LD, the AS Senior Coordinator for G&O and the AS Office and Services Coordinator, analyzes budgets for the assigned committees. Leads these student committees in the development and management of operating budgets. Evaluates and reviews all expenditures of those committees to ensure that the AS is following sound fiscal practices and is in compliance with applicable CSU and AS policies.
• Conducts regular assessments of AS programming, the co-curricular learning outcomes adopted by the University, and the development of various competencies that support the career readiness of assigned student staff. Employ data obtained through these assessments to make programmatic personnel, and operational adjustments and enhancements that support greater AS effectiveness and efficiency of the programs and communications provided to the CSUMB student body. Attends seminars and conferences to maintain program and professional development.

Other Functions:

Performs other job-related duties and special projects as assigned.


Knowledge, Skills and Abilities:
Working knowledge of the principles of individual and group behavior; procedures and activities of the program to which assigned; general knowledge of the methods and problems of organizational and program management. General knowledge of research and interview techniques; and of the principles of individual and group behavior.

Ability to interpret and apply program rules and regulations; use initiative and resourcefulness in planning work assignments and in implementing long-range program improvements; obtain factual and interpretative information through interviews; reason logically; collect, compile, analyze and evaluate data and make verbal or written presentations based on these data; advise students individually and in groups on routine matters where required; recognize multicultural, multisexed and multi‑aged value systems and work accordingly; establish and maintain cooperative working relationships with faculty, CSU administrators, student organizations, private and public agencies and others in committee work, and student advising and community contacts; and, rapidly acquire a general knowledge of the overall operation, functions and programs of the campus to which assigned. Demonstrated ability to make decisions and carry through actions having implications with regard to other program or service areas Services Office.


Minimum Qualifications:
Experience: Possession of these knowledge and abilities is typically demonstrated through the equivalent of two years of professional experience in one of the student services program areas or in a related field; experience should give evidence of competence and indicate the potential for further growth. A master’s degree in a job related field may be substituted for one year of the professional experience.

Education: Equivalent to graduation from a four-year college or university in one of the behavioral sciences, public or business administration or a job‑ related field. Additional specialized experience during which the applicant has acquired and successfully applied the knowledge and abilities shown above may be substituted for the required education on a year-for-year basis.


Specialized Skills:


Preferred Qualifications:
Master’s degree in a job-related field preferred plus two years of experience related to the field of student activities, associated student government, event management and coordination, administrative management, university auxiliaries/incorporated boards, etc.; with software such as Microsoft Suite, Oracle/PeopleSoft. Knowledge of California State University policies, Title 5, Chancellor’s Office executive orders, Gloria Romero Open Meetings Act, Parliamentary Procedure. Technical fluency with Banner, Microsoft Office Professional Suite, Oracle-PeopleSoft CSU Common Management System or equivalent student information system, Hyperion, or similar report generation software; and Google mail and calendaring.


Special Conditions of Employment:
SPECIAL CONDITIONS OF EMPLOYMENT & POSITION DESIGNATIONS:

• All offers of employment are contingent upon the successful completion of a background check (including a criminal records check).
• The person holding this position is considered a “mandated reporter” under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.
• This position will have a duty to report to the Campus Title IX Officer information pertaining to victims of sex discrimination, sexual harassment, sexual misconduct, dating/domestic violence, and stalking as required by CSU Executive Order 1095.
• This position has been designated as a sensitive positons with responsibility for the care, safety and security of people (including children and minors), animals and CSU property; access to, or control over, cash, checks, credit cards, and/or credit card account information; responsibility or access/possession of building master or sub-master keys for building access; access to and responsibility for detailed personally identifiable Level 1 confidential information about students, faculty, staff or alumni that is protected, personal or sensitive as defined in the CSU Information Security Data Classification Standards); access to controlled or hazardous substances.
• This position is required to comply with confidentiality requirements outlined in the Department of Education’s Family Educational Rights and Privacy and California’s Educational Code Chapter 13 regarding sensitive student issues.
• This position is designated as a Campus Security Authority (CSA) and will be required to participate in annual training and to immediately forward to the Clery Director all reports of crimes brought to their attention pursuant to the Clery Act and California State Education Code, Chapter 15.5, of the Donahue Higher Education Act, Section 67380.
• Must possess and maintain a valid license to drive in the State of California, pass the Defensive Training Class, and be insurable under the University’s liability coverage.
• May require occasional evenings and/or weekend work.

PHYSICAL ENVIRONMENT:

Office environment with standard equipment and tasks. Position requires working at a computer and desk for extended periods of time. May require travel between campus offices and off-campus locations.


Compensation and Benefits:
POSITION INFORMATION:

• Type of Appointment: Full-Time, Probationary
• Collective Bargaining Unit: R04 Academic Professionals of California (APC)
• Anticipated Campus Hiring Salary: Mid $4,000’s/month
• CSU Salary Range
• FLSA Status: Exempt

CSUMB offers a premium benefit package that includes outstanding vacation, health, dental & vision plans; a fee waiver education program; membership in the California Public Employees Retirement System (CalPERS); and 14 paid holidays a year. For more information, visit: CSU Benefits R04. Additionally, University Corporation at CSU Monterey Bay provides access to affordable campus housing based on availability, visit: Employee Housing.


How to Apply:
To apply, visit https://csumb.peopleadmin.com/postings/6142

APPLICATION PROCEDURE:

For full consideration, applicants must complete the required online application prior to the priority screen date found at csumb.edu/jobs. Application submissions received after the application screening date will be reviewed at the discretion of the University. Materials submitted become the property of CSUMB and will not be returned.

CSUMB is not a sponsoring agency for staff or management positions.

Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting University Personnel at (831) 582-3389. All employees must be eligible for employment in the U.S.

GENERAL INFORMATION:

CSUMB hires only individuals lawfully authorized to work in the United States and is an E-Verify employer. In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal State University, Monterey Bay Annual Security and Fire Safety Report is available at: https://csumb.edu/clery

CSUMB is a smoke and tobacco-free campus.

AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER:

CSUMB is an Equal Opportunity Affirmative Action employer seeking to recruit and support a broadly diverse community of faculty and staff. We value and celebrate diversity in all its forms and strive to foster an inclusive culture built on respect that affirms inter-group relations and builds cohesion. We consider qualified applicants for employment for their anticipated contributions and without regard to race, color, religion, national origin, age, gender, gender identity or expression, sexual orientation, genetic information, medical condition, pregnancy, marital status, veteran status, or disability.


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