Vice Chancellor for Finance & Administration

Peralta Community College District

 

Vice Chancellor for Finance & Administration

DISTRICT ADMINISTRATIVE CENTER

OAKLAND, CALIFORNIA

APPLICATION DEADLINE DATE: OPEN UNTIL FILLED.

 

APPLICATIONS MUST BE RECEIVED BY MAY 2, 2021 FOR FIRST REVIEW DATE OF MAY 3, 2021.

 

To apply for this position, please visit our career site at: http://50.73.55.13/counter.php?id=196658

 

The District is strongly committed to achieving staff diversity and the principles of equal employment opportunity. The District encourages a diverse pool of applicants and does not discriminate on the basis of race, color, national origin, ancestry, sex, age, religion, marital status, disability, or sexual orientation in any of its policies, procedures or practices.

 

The Chancellor is pleased to announce the official search process to identify and select a VICE CHANCELLOR FOR FINANCE AND ADMINISTRATION for the District Administrative Center.  The Peralta Colleges are located in the beautiful Oakland/San Francisco Bay Area, an area which leads the world in technology and innovation.  This District is seeking an individual who will become part of the Chancellor’s team responsible for implementing an ambitious agenda in advanced training and higher education to serve all segments of a culturally diverse urban community.  The District serves six cities in the East Bay.  The Peralta Colleges have a reputation for developing effective approaches to serving the varied interests and needs of the community.  The District was founded in 1964, serves 29,000 students, and is one of the top community college districts in California in transferring students into the University of California system.   

 

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Individuals are invited to apply who are interested in joining a team of educational leaders, who understand the principles and distinction of excellence in management and commitment to visionary leadership, and who are committed to community service and academic excellence. 

 

THE POSITION

 

Under the direction of the Chancellor, the Vice Chancellor for Finance and Administration is responsible for the administration and supervision of the Peralta Community College District’s finance, accounting, accounts payable, payroll, purchasing, information technology (IT), internal Auditing and budgeting services.  The Vice Chancellor monitors and directs the daily business and financial operations and is responsible for coordination and providing support for budget development and oversight of the execution of the annual final budget.

 

DUTIES AND RESPONSIBILITIES 

 

Serves as the District’s Chief Financial Officer.

Provides leadership and is ultimately responsible for the coordination, development and preparation of the District's annual budget; provides reports, statistical and financial data as required to provide budget status information and support in new budget preparation; provides budget assumptions and develops revenue projections. 

Responsible for the District’s annual audit, ensuring that local and state timelines are met for producing a timely audit.  Coordinates the external audit process and insures the proper application of internal control processes. 

Responsible for the oversight of the District’s complex Other Post Employee Benefits (OPEB) program. 

Supervises and directs the internal audit and accounting functions of the District and develops new procedures or accounting programs as needed, including the control and accounting for all funds in the District budget. 

Provides oversight of the Purchasing Department and the Information Technology Department ensuring that compliance, implementations and reporting requirements are met. 

Responsible for the oversight of the District’s newly implemented Budget Allocation Model including; ensuring the model is: consistent with the State’s SB 361 funding model, provide financial stability, provide for a reserve in accordance with PCCD Board policy, responsive to the District and Colleges’ planning processes. 

Utilizing the Budget Allocation Model, ensure financial resources are allocated to colleges and service centers with a focus on maximizing support and development of student learning programs and institutional effectiveness. 

Designs and implements a budget process that is transparent to the Governing Board and to the community at large.

Provide fiscal oversight to ensure financial resources (bonds, benefits, OPEB, etc.) are prudently managed and adhere to or continue to develop proper Administrative Procedures and process improvement on procedures.

Develops and submits to the Chancellor, in a timely manner, an annual budget for presentation to the Governing Board.

Represents the District at state and national meetings and conferences dealing with budget and financial services issues. 

Provides leadership and is ultimately responsible for the multi-year Information Technology Expenditure Planning; work with the colleges, District Information Technology Office and the District Technology Committee (DTC) to identify and prioritize technology related needs and implementations.  

Exercises oversight of the District Payroll Office and the Accounts Payable Unit ensuring accurate and timely disbursements. 

Meets regularly with the college Directors of Business and Administrative Services and makes recommendations on matters of budget development, implementation and administration. 

Provides monthly budget reports and assists cost center managers with budget analysis and budget management as needed.

Performs financial asset management and exercises oversight and administration (accounting and auditing) of bond issuance, bond funds and investments including; Measure B (Parcel Tax), Measure A (Capital Projects) and other on-going bond/fund management at the District.

Exercises oversight of student fee collections through the Chancellor’s Office Tax Offset Program (COTOP). 

Directs the development and maintenance of an on-going banking management plan. 

Plans, directs, and participates in the design and implementation of improved fiscal procedures for the District.  

Provides leadership in the formulation of District/College business practices, and assistance in the preparation and expenditures of the colleges’ annual operating budgets. 

Directs appropriate access to budget information.

Provides guidance and leadership relative to all account and fund reconciliation.

Chairs the District Planning and Budget Council and serves on the District Retirement Board and other shared governance bodies.

Coordinates the management of the enterprise financial system and the assessment and review of new computer applications and systems that affect the financial operations of the District. 

Directs the development and implementation of the District's Chart of Accounts and insures that compliance and reporting requirements will be met. 

Directs the creation and production of financial statements and reports. Supervises the maintenance of records of expenditures, income and balances of all appropriations. Oversees the preparation of quarterly financial statements. 

Plans for and directs accurate and appropriate compliance with all State, Federal and local laws, Board policies and regulations governing the financial operations of the District. 

Supervises the operation of the District's revolving cash fund and for making transfers between District funds maintained in the county treasury. 

Assists with collective bargaining, prepares proposals and provides fiscal guidance in negotiations and settlements.

Ensures the completion and filing of claims for various special projects. 

Performs other duties as assigned by the Chancellor. 

 

MINIMUM QUALIFICATIONS

Combination of experience and education equivalent to: 

Master degree from an accredited college or university in business administration, accounting, finance, or related field; plus five years increasingly responsible experience in a financial management position; 

OR

Bachelor degree from an accredited college or university in business administration, accounting, finance or related field; plus ten years increasingly responsible experience as a chief financial officer in a public service agency.

Knowledge and proficiency in the utilization of standard office productivity software programs (e.g., MS Word, Excel, Access, and PowerPoint), personal computers, and other standard office equipment; 

Experience managing an enterprise financial management system, such as Oracle/PeopleSoft.

Commitment to participatory governance. 

Understanding of, sensitivity to and respect for the diverse academic, socioeconomic, cultural, disability and ethnic backgrounds of Peralta Colleges’ students, faculty, staff and community.

 

DESIRABLE QUALIFICATIONS

Demonstrated working knowledge of public finance and business administration. 

Experience with, and understanding of the Principles of Sound Fiscal Management. (California Code of regulations, title 5, Section 85311)

Experience managing revenue bonds and other investments for a large institution.

Evidence of the ability to work effectively as a team member with top level management. 

Evidence of a successful working relationship with managers, faculty, staff, students and members of the community.

Effective communication and conflict resolution skills. 

Experience in, knowledge of or the ability to understand the following: 

The relationship and interaction of a community college and various community special interest groups. 

The technicalities of budgeting and the relationship of finance to the District operation in a multi-campus district. 

The Education Code and other State, Federal and local regulations as they apply to the management of a college and its special programs. 

Appointment to the position is conditional upon the approval of the Board of Trustees.

SALARY AND BENEFITS

This is a full-time, twelve-month academic management position. The management annual salary range (Exec 1) is 

$172,931 - $219,046. The maximum initial placement is Step 3 depending on experience.

 

The Peralta Colleges proudly offers a competitive and comprehensive core of work-life benefits. Benefit-eligible employees have access to coverage for themselves and eligible dependents:

• Medical coverage. Depending on choice of coverage, you may be required to make a contribution.
• Dental coverage. Depending on choice of coverage, you may be required to make a contribution.
• Life insurance of $100,000
• Long-term disability coverage
• Employee Assistance Program
• 22 days/year vacation leave, 12 days/year sick leave, and 18 holidays/year

In addition to your contribution, Peralta pays 20.70% of your salary to the Public Employees Retirement System (PERS).  Effective January 1, 2013, the PEPRA (Public Employees’ Pension Reform Act) went into effect. Changes have been implemented as a result of the adoption of this legislation that impact new and existing employees enrolled in CalPERS.  A summary of those changes is available at http://www.calpers.ca.gov/eip-docs/employer/program-services/summary-pension-act.pdf.  For further up to date information on CalPERS retirement eligibility and PEPRA, please visit the website at www.calpers.ca.gov/. The CalPERS member handbook is available at http://www.calpers.ca.gov/eip-docs/about/pubs/member/your-benefits-your-future-school-benefits.pdf. 

 

After 10 years of creditable service, medical benefits in retirement are extended until age 65.

 

Other voluntary benefits include:
• Flexible benefit plan participation in the Medical Reimbursement Plan, Dependent Care Reimbursement Plan (under tax code 125)
• Pre-tax commuting expenses (under IRS code 132)
• Tax-deferred plan participation in the 403(b) and 457 plans
• Credit union membership
• Prepaid legal plan participation
• Additional Life Insurance for yourself, spouse or children

Subject to change. 

SELECTION PROCEDURES

A selection committee will review and evaluate applications to select a limited number of candidates for interview.  Meeting minimum qualifications for a position does not assure the candidate an interview.

 

CONDITIONS OF EMPLOYMENT

Employees must satisfy all pre-employment requirements to work for the District, which include, but are not limited to, the following items:

 

REQUIRED FOR ALL EMPLOYEES

Tuberculosis Examination:  Prior to employment, the successful candidate will be required to submit evidence (either skin test or X-ray report) of being free of tuberculosis within the past sixty (60) days.  The TB test is a condition of employment and any expense must be borne by the successful candidate.

Fingerprinting Requirement:

As a condition of employment, all employees working for community colleges in the State of California are required to be fingerprinted within the first ten (10) working days of the date of employment pursuant to Education Code Section 88024. The District Office of Human Resources processes fingerprints electronically. During the employment intake process, new employees will be given information to have their fingerprints taken at another location

 

Immigration Requirement:  According to the Immigration Reform and Control Act, the Peralta Community College District is required to verify that all new employees are:

A citizen or national of the United States;

An alien lawfully admitted for permanent residence in the United States; or

An alien authorized by the U.S. Citizenship and Immigration Service to work in the United States.

All new employees are required to complete and sign a verification form and provide documentation attesting that he/she is a United States citizen, national, or an alien lawfully authorized to work in the United States.

District Policy:  A Social Security Card will be required following selection and prior to completion of the hiring process.  The employment process cannot be completed without a copy of the Social Security Card on file in the Office of Human Resources.

 

MAY BE REQUIRED

Medical Examination:  Under state regulations and as a condition of employment, certain positions may require a medical examination prior to employment.  Expenses incurred will be borne by the employee.