Vice Chancellor for Human Resources & Employee Relations
Peralta Community College District
Vice Chancellor for Human Resources & Employee Relations
DISTRICT ADMINISTRATIVE CENTER
APPLICATIONS MUST BE RECEIVED BY MAY 2, 2021 FOR FIRST REVIEW DATE OF MAY 3, 2021.
To apply for this position, please visit our career site at: http://126.96.36.199/counter.php?id=196655
The District is strongly committed to achieving staff diversity and the principles of equal employment opportunity. The District encourages a diverse pool of applicants and does not discriminate on the basis of race, color, national origin, ancestry, sex, age religion, marital status, sexual orientation, disability or genetic information, gender identity or expression, citizenship status, veterans status, status with regards to public assistance, or any other characteristic protected by federal, state or local law, in any of its policies, procedures or practices.
The Chancellor is pleased to announce the official search process to identify and select a VICE CHANCELLOR FOR HR & ER for the District Administrative Center. The Peralta Colleges are located in the beautiful Oakland/San Francisco Bay Area, an area which leads the world in technology and innovation. This District is seeking an individual who will become part of the Chancellor’s team responsible for implementing an ambitious agenda in advanced training and higher education to serve all segments of a culturally diverse urban community. The District serves six cities in the East Bay. The Peralta Colleges have a reputation for developing effective approaches to serving the varied interests and needs of the community. The District was founded in 1964, serves 29,000 students, and is one of the top community college districts in California in transferring students into the University of California system.
Individuals are invited to apply who are interested in joining a team of educational leaders, who understand the principles and distinction of excellence in management and commitment to visionary leadership, and who are committed to community service and academic excellence.
Under the direction of the Chancellor, the Vice Chancellor for Human Resources and Employee Relations is responsible for planning, organizing, coordinating, and monitoring the daily operations of the Peralta Community College District’s comprehensive Benefits, Risk Management, Human Resources and Employee Relations programs for administrative, academic and classified personnel; and provides technical assistance in the area of human resources to all District administrators, Governing Board, faculty, and staff. The Vice Chancellor for Human Resources has oversight responsibility for the human resources function at the District Offices and all four colleges within the Peralta Community College District.
DUTIES AND RESPONSIBILITIES
Any one position may not include all of the duties listed, nor do listed examples include all tasks which may be found in positions of this class. To perform this job successfully, an individual must be able to perform each essential duty of the position satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions required for the position.
Interpret, implement, recommend, and develop human resources policies, regulations, and practices; and facilitate the development of other District policies and regulations. Confer with legal counsel in providing advice and counsel to the District regarding personnel matters. Research and report on pending and recent legislations that may impact human resource policies, procedures and operations. Ensure compliance with state and federal laws.
Develop and monitor department financials and division budgets.
Serve as custodian, and supervise the maintenance of official personnel records and employment contracts. Manage the Human Resources Information System (HRIS). Utilize a variety of software systems to research, develop, prepare, modify and retrieve statistical, financial, and narrative data for reports and presentations.
Contribute to the District strategic planning process and the accreditation process. Report on staffing, succession planning, and personnel transitions.
Direct and oversee the administration of the Employee Benefits and the Risk Management programs.
Direct the recruitment, selection, orientation and retention of District personnel; monitor procedures and practices for compliance with established hiring policies and affirmative action guidelines; coordinate and approve processes and materials.
Provide leadership to human resource operations, including the employment, promotion, transfer, termination, and reduction-in-force processes for District personnel.
Provide promotion, direction, implementation, and coordination of District diversity efforts, including compliance with equal opportunity and Title V regulations. Respond to employee-related litigation, discrimination, and sexual harassment complaints.
Develop, execute, and monitor administrative employment contracts for all District management positions prior to a management hiring.
Employee and Labor Relations
Serve as Chief Negotiator representing the District in developing and negotiating Collective Bargaining Agreements for academic and classified bargaining units, and overseeing and facilitating the implementation of the Agreements. Confer with the Governing Board and senior management regarding analyses, costs, pending changes, and legal compliance.
Oversee the District’s grievance process. Mediate and conciliate employee grievances, represent the District in grievance hearings, direct disciplinary actions, and intervene in supervisor/employee relations’ problems.
Coordinate exit interview process. Develop a plan and manage efficient data accumulation of exit survey information, and analyze information gathered from employees who have exited the District.
Performance Management and Professional Development
Develop and implement policies and procedures for the annual employee evaluation process, including establishing a tracking system appropriate for Governing Board review. Exercise oversight responsibility of the employee performance process, ensuring that professional and objective evaluations are completed annually on schedule, and assisting supervisors and managers in the effective preparation and execution of annual evaluations with their subordinates.
Provide oversight of the faculty evaluation process in coordination with the Vice Chancellor of Educational Services, including monitoring the effectiveness of Student Evaluation of Instructor. Maintain a copy of the faculty evaluation in the employees’ personnel file.
Create and implement human resource work plans and performance standards. Assign, evaluate, and provide development opportunities to HR staff, establish standards of performance and methods of operation, assign and monitor workloads and projects.
Assist in the creation of professional development training activities for all levels of staff within the District. Assist the District in implementing organizational change strategies to promote new programs, operations, and initiatives. Provide leadership and participate in shared governance committees.
Classification and Compensation
Develop, implement, and maintain complex classification systems and competitive compensation plans for all employee groups that are fiscally sound, and that substantially recognize employee contributions to the District. Provide oversight and direction of comprehensive salary surveys. Analyze information, render reports, and make recommendations.
Exercise oversight in the development of position descriptions, including staffing design and position control, desk audits, and reclassification procedures. Ensure that District-wide hires, reclassifications, and new positions conform to comparable internal and external duties and qualifications.
Perform other duties as assigned by the Chancellor.
Combination of experience and education equivalent to:
Master’s degree from an accredited college or university in human resources, public administration, business administration or related field; plus five years of increasingly responsible experience in HR administration, benefits, and risk management, preferably in a higher education institution;
Bachelor’s degree from an accredited college or university in human resources, public administration, business administration, or related field; plus ten years of increasingly responsible experience in HR administration, benefits, and risk management, preferably in a public service agency or higher education institution.
Demonstrated skill in respectful and sensitive communication with people at various levels within an organization who are diverse in their cultures, language groups, ethnicities and abilities.
Current experience in a majority of the Human Resources core competencies (employment policies, procedures and current statutes; budgeting; position classification; recruitment/selection procedures; collective bargaining; fringe benefits management; Equal Employment Opportunity policies and procedures; employee training; performance evaluation; employee reward and disciplinary procedures; complaint investigation, resolution and reporting.)
Recent experience in the use and promotion of computer technology to implement efficient office processes; set up and maintain a variety of confidential and other data; and to produce correspondence, spreadsheets; statistical, financial, and narrative reports; and presentations. PeopleSoft HRIS experience highly preferred.
Experience as Labor Negotiator with large, well-established bargaining unions. Training and/or experience in interest-based (or similar alternative system) bargaining principles and implementation.
Applicant must have demonstrated cultural competency, sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, and ethnic backgrounds of community college staff, faculty, and students.
Knowledge, interpretation, and application of bargaining unit memorandums of understanding (MOU), Education Code, Government Code, Title 5, Title IX, ADA, COBRA, FMLA, FLSA, HIPAA, EEOC, and the Civil Rights Act
Knowledge of organizational development, strategies, and processes
Knowledge of higher education human resource management, preferably in a multi-college district in California
Skilled in applying human resources and management principles
Ability to communicate effectively orally, including public speaking; and in written communication, including composition and preparation of complex reports
Ability to analyze situations accurately and adopt an effective course of action, meeting required schedules and timelines
Ability to establish and maintain cooperative working relationships with faculty, staff, students and others contacted in the performance of duties
ENVIRONMENTAL AND PHYSICAL CONDITIONS - ENVIRONMENTAL DEMANDS
Occasional work performed alone. Constant work around and with other people
The physical demands described here are representative of those that must be met by an individual to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. Typical physical abilities for this position are:
Prolonged and frequent sitting, standing, walking, reaching, twisting, turning, kneeling, bending, squatting and stooping
Moderate to heavy usage of hands in grasping, repetitive hand movement and finger coordination in keeping records and preparing reports using a computer keyboard.
Speech and hearing to communicate effectively in group settings and by telephone to students, faculty, staff, and others.
Visit the Peralta website and click on the “Community” link or go directly to https://peraltaccd.peopleadmin.com/ and click on the “Search Jobs” link to find this job posting. Should you decide to apply for this position and you have not already established an account, you will be prompted to do so. Your account will give you secure and ongoing access to check on the status of your application for the position. Required documents will include:
Current resume of experience, formal education/training and qualifications.
Copies of supporting credentials, if applicable.
Copies of transcripts from fully accredited college or university institutions. (Copies of diplomas will not substitute for transcripts.) (If hired, it will be required to submit official transcripts from fully accredited college or university institutions.)
Transcripts must include degree awarded and confer date. Transcripts without this information and online applications without transcripts will be disqualified.
Note: A written evaluation by an official foreign credentials/transcripts evaluation and translation service must be submitted for Foreign Degree(s) (non-U.S. granted degrees) by the application deadline date.
Applications and attachments (resume, cover letter, copies of transcripts, letters of recommendations, etc.) will ONLY be accepted through the online process. WE DO NOT ACCEPT MAILED OR FAXED APPLICATIONS OR ITS ATTACHMENTS.
Travel expenses for the interview and selection process will be borne by the candidates.
Video conference (Zoom) interviews may be conducted for first-level interviews if the candidate lives in excess of 250 miles from the Peralta Community College District office.
Appointment to the position is conditional upon the approval of the Board of Trustees.
SALARY AND BENEFITS
This is a full-time, twelve-month classified management position. The management annual salary range (Exec 1) is $172,931.00 - $219,046.00. The maximum initial placement is Step 3 depending on experience.
The Peralta Colleges proudly offers a competitive and comprehensive core of work-life benefits. Benefit-eligible employees have access to coverage for themselves and eligible dependents:
• Medical coverage. Depending on choice of coverage, you may be
required to make a contribution.
• Dental coverage. Depending on choice of coverage, you may be required to make a contribution.
• Life insurance of $100,000
• Long-term disability coverage
• Employee Assistance Program
• 22 days/year vacation leave, 12 days/year sick leave, and 18 holidays/year
In addition to your contribution, Peralta pays 20.70% of your salary to the Public Employees Retirement System (PERS). Effective January 1, 2013, the PEPRA (Public Employees’ Pension Reform Act) went into effect. Changes have been implemented as a result of the adoption of this legislation that impact new and existing employees enrolled in CalPERS. A summary of those changes is available at http://www.calpers.ca.gov/eip-docs/employer/program-services/summary-pension-act.pdf. For further up to date information on CalPERS retirement eligibility and PEPRA, please visit the website at www.calpers.ca.gov/. The CalPERS member handbook is available at http://www.calpers.ca.gov/eip-docs/about/pubs/member/your-benefits-your-future-school-benefits.pdf.
After 10 years of creditable service, medical benefits in
retirement are extended until age 65.
Other voluntary benefits include:
• Flexible benefit plan participation in the Medical Reimbursement Plan, Dependent Care Reimbursement Plan (under tax code 125)
• Pre-tax commuting expenses (under IRS code 132)
• Tax-deferred plan participation in the 403(b) and 457 plans
• Credit union membership
• Prepaid legal plan participation
• Additional Life Insurance for yourself, spouse or children
Subject to change.
A selection committee will review and evaluate applications to select a limited number of candidates for interview. Meeting minimum qualifications for a position does not assure the candidate an interview.
CONDITIONS OF EMPLOYMENT
Employees must satisfy all pre-employment requirements to work for the District which include, but are not limited to, the following items:
REQUIRED FOR ALL EMPLOYEES
Tuberculosis Examination: Prior to employment, the successful candidate will be required to submit evidence (either skin test or X-ray report) of being free of tuberculosis within the past sixty (60) days. The TB test is a condition of employment and any expense must be borne by the successful candidate.
As a condition of employment, all employees working for community colleges in the State of California are required to be fingerprinted within the first ten (10) working days of the date of employment pursuant to Education Code Section 88024. The District Office of Human Resources processes fingerprints electronically. During the employment intake process, new employees will be given information to have their fingerprints taken at another location.
Immigration Requirement: According to the Immigration Reform and Control Act, the Peralta Community College District is required to verify that all new employees are:
A citizen or national of the United States;
An alien lawfully admitted for permanent residence in the United States; or
An alien authorized by the U.S. Citizenship and Immigration Service to work in the United States.
All new employees are required to complete and sign a verification form and provide documentation attesting that he/she is a United States citizen, national, or an alien lawfully authorized to work in the United States.
District Policy: A Social Security Card will be required following selection and prior to completion of the hiring process. The employment process cannot be completed without a copy of the Social Security Card on file in the Office of Human Resources.
MAY BE REQUIRED
Medical Examination: Under state regulations and as a condition of employment, certain positions may require a medical examination prior to employment. Expenses incurred will be borne by the employee.