Talent Acquisition Specialist

New York, United States
Salary Not Specified
Apr 02, 2021
Employment Level
Employment Type
Full Time
Department Statement

The Human Resources Department seeks to provide leadership and expertise on human resource issues by serving as internal consultants to University employees. It is the goal of the Human Resources Department to develop and support a diverse workforce; to attract and retain quality employees; to facilitate open, two-way communications between supervisory and staff personnel; to develop and maintain a climate of mutual trust, confidence and sensitivity to the needs of our employees and the University; and to build and enhance motivation, a spirit of cooperation and job satisfaction. We seek to serve as advocates for equity, diversity and inclusion, to provide excellent customer service and to strengthen and support the University in achieving its aspirations through the human dimension.


Primarily responsible for the effective execution of staff position talent acquisition activities. This incorporates accountability for managing end-to-end recruitment and selection, including, but not limited to:
• Creating job requisitions/postings in ATS
• Developing diverse, qualified candidate pipelines for all staff roles (both exempt and non- exempt)
• Identify sourcing options most applicable to each respective search, such as job boards, associations, social media, etc.
• Partnering with hiring manager/search chair to ensure a solid understanding of the skillsets/requirements needed for the positions being posted
• Conducting phone screens
• Developing interview questions that reflect each position’s requirements, when needed
• Establishing candidate evaluation criteria
• Using an ATS and dedicated shared drives (when applicable) to maintain accurate search documentation, track recruitment efforts, manage applicant flow, and conduct other recruitment/selection activities
• Providing guidance to search committees on compliant and inclusive search practices and system utilization
• Utilizing social media, associations, job posting boards, career/job fair events, professional networks, employment agencies and other creative sourcing strategies to broaden and diversify candidate pools
• Maintaining recruitment documentation, such as interview notes, reference checks, evaluation criteria, and background checks, in accordance with federal, state and university retention requirements
• Extending job offers and conducting background checks

In addition, this role maintains responsibility for:
• Managing the recruitment email account; responding to inquiries/comments from candidates, potential applicants, members of the Colgate community, etc.
• Assisting in the development and implementation of effective, efficient and compliant recruiting policies and processes
• Fostering long-term relationships with past applicants and potential candidates
• Generally ensuring recruitment activities are consistently performing to stakeholder expectations
• Developing and implementing selection techniques across the University that consistently result in high quality hires
• Assisting with the development of effective HR communication programs in support of recruiting and other HR initiatives
• Providing direction to and communicating with members of the Colgate community related to recruitment activities
• Providing support in the collection and analysis of recruitment-related data, including data associated with affirmative action plan reporting needs/requirements
• Conducting training related to behavioral interviewing techniques, legal issues involved in interviewing, bias in the interview process, and on utilization of interview question responses when evaluating a candidate’s potential for successful performance against expectations
• Supporting DE&I initiatives and objectives related (but not limited) to efforts associated with attracting diverse talent and recruitment/selection policies and practices
• Ensuring compliance with federal and state laws/regulations pertaining to recruitment and selection

The position requires working on HR initiatives and projects that may be outside the scope of accountabilities.

Professional Experience/ Qualifications

- 3-5 years of directly related comparable experience required
- Familiarity with federal and state employment function laws, regulations and policies is required, specifically those relating to the EEOC and FCRA
- Demonstrated ability to maintain careful attention to detail in a fast-paced, dynamic environment is critical to this role
- Strong organizational skills are required
- Ability to take initiative and identify solutions to problems
- Demonstrated ability to build strong relationships and networks within and outside of the university
- Proficiency with MSOffice Word and Excel required; familiarity with Google Docs/Sheets helpful
- Ability to demonstrate high degree of integrity and manage and maintain confidentiality
- Ability to work with a sense of urgency to meet deadlines and address competing priorities
- Outstanding written, listening and verbal communication skills
- Demonstrated ability to effectively problem solve and make decisions using sound judgment
- Demonstrated customer-oriented mindset
- Must be capable of working collegially with a diverse group of students, faculty, staff, visitors and business associates on a daily basis
- Experience working with applicant tracking systems/software
- Knowledge of legal principles and regulations impacting recruitment and selection

Preferred Qualifications

- Experience with sourcing diverse candidates by utilizing various sourcing methods in LinkedIn Recruiter, Indeed, job boards, ATS systems and through social media
- General knowledge of human resources operations is strongly preferred
- Understanding of full life-cycle recruitment is beneficial
- Knowledge of effective selection methods including behavioral interviewing and structured assessment tools/processes
- Knowledge and understanding of EEO and Affirmative Action policies and procedures, as well as employment functions and human resources regulations and laws
- Behavioral interviewing, qualifying and selection skills
- Recruiting experience, with diversity focused initiatives preferred
- In-house recruitment experience preferred; staffing agency experience will be considered


A minimum of an Associate’s Degree in combination with 3-5 years of relevant work experience in human resources or a similar function is required.

A Bachelor’s Degree is preferred.

Job Open Date 04/02/2021 Job Close Date Open Until Filled No Special Instructions Summary

Colgate is committed to attracting and retaining a diverse faculty, staff, and student population.

We strive to be an inclusive community — one that embraces and values diversity (in the broadest sense possible) in an environment of mutual respect, communication, and engagement. A variety of cultures and perspectives enriches the quality of campus life, and the opportunity to share different views and experiences is at the core of Colgate’s educational enterprise.

These differences can include but are not limited to: race; ethnicity; gender and gender expression; sexual orientation; socioeconomic status; geographic background; national origin; culture; age; mental, cognitive, and physical abilities; religious beliefs; and political beliefs.

As a result, we ask all candidates seeking consideration for the Talent Acquisition Specialist position to submit a diversity statement with their application materials.

You can upload the statement under the Diversity Statement document heading.

A diversity statement may be any length (e.g. a short paragraph, a page) explaining your experiences, contributions, and/or commitments related to diversity, equity, and inclusion. Examples of topics you may discuss include (but are not limited to): 1) how your experiences or competencies might serve to advance the university’s commitment to creating a diverse and inclusive campus, 2) your experiences working with diverse populations, or 3) how you will contribute to the university’s strategic initiatives in this area (see Colgate’s Diversity, Equity, and Inclusion Plan ).

EEO Statement

It is the policy of Colgate University not to discriminate against any employee or applicant for employment on the basis of their race, color, creed, religion, age, sex, pregnancy, national origin, marital status, disability, protected Veterans status, sexual orientation, gender identity or expression, genetic information, being or having been victims of domestic violence or stalking, familial status, or any other categories covered by law. Colgate is an Equal Opportunity/Affirmative Action employer. Candidates from historically underrepresented groups, women, persons with disabilities, and protected veterans are encouraged to apply.

For more information, click the "How to Apply" button.

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