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Research Program Coordinator

Employer: Johns Hopkins University
Location: Maryland, United States
Salary: Salary Not Specified
Date posted: Apr 2, 2021

Position Type: Administrative, Academic Affairs, Research Administration, Business & Administrative Affairs, Business & Administrative Support
Employment Type: Full Time

General Summary/Purpose:

Provides the day-to-day administrative and technical support to the Projects and Cores of the Center for Musculoskeletal Research (‘Center’) in the Department of Orthopaedic Surgery to ensure a smoothly functioning office; Exercises independent judgement in the resolution of administrative problems and prioritizes workload; Provides administrative support functions, including clerical support to Center faculty and staff, including appointments, correspondence, manuscripts, grant proposals, and filing; Implementation of university and departmental policies and procedures; Maintenance of flow of oral, written, and electronic communication that include, but may not be limited to, maintenance of communication logs, Center website and social media, and meeting and seminar advertising; Purchase and tracking of office and laboratory supplies; Works closely with RMS to provide entry level professional sponsored funds management supporting the Center faculty on pre-award and post-award functions that include, but may not be limited to proposal preparation, budget development, account maintenance and oversight, billing/invoicing, reporting, and closeout.

Specific Duties/Responsibilities:

Provides day-to-day administrative and technical support to Center Projects and Cores.
Responsible for answering the telephone and providing information to callers.
Serves as key administrative contact for Center research program and external organizations.
Works with Center faculty in previewing federal grants, contracts & awards.
Prepares & distribute agendas, meeting minutes & reminders for meetings as well as attend & tape record meetings to document discussions.
Compose agendas, documents, correspondence, and memos on behalf of the faculty. Transcribe and/or type manuscripts, technical documents, table, graphs/charts, correspondence and notes, format and compile information for grants, protocols, presentations, reports, manuscripts, etc.
Assists in grant preparation, including NIH grant applications or other funding grants. Reviews, prepares and collects required documents.
Serves as the administrative liaison between Center faculty and JHU Research Management Services (RMS) team.
Assists with pre- and post-award support responsibilities for all research grants/contracts, for Research division including those from NIH, NSF, DOD and NASA. Monitors compliance with regulations,
Manages research lab inventory and postdoc research support.
Monitors budget expenses for several research grants in cooperation with RMS.
Assists in the preparation of research manuscripts, technical documents, annual donor reports and journals. .
Collects and coordinates information related to Center P01 grant and related projects. Makes recommendations on info as collected.

Minimum Qualifications:

Bachelor’s degree in a related field required.
Some related experiencerequired.
Additional education may substitute for required experience and additional related experience may substitute for required education, to the extent permitted by the JHU equivalency formula.

JHU Equivalency Formula:18 graduate degree credits (semester hours) may substitute for one year of experience.Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

Special Knowledge, Skills, and Abilities:

Excellent oral and written communications skills
Knowledge of the Microsoft Office 365 and basic web publishing software
Proofs and edits documents.
Perform ad hoc research and fact-finding on a wide variety of administrative issues and items; know the formal and information institute goals, standards, policies and procedures. Create, maintain, & analyze electronic and paper record keeping systems including retrieval, retention, storage compilation, updating, and destruction of files; creating new systems or revising establish procedures as needed.
Understands HIPAA and other university and department specific policies relating to medical records, discussion and handling of study patient information. Customer service representative duties may include interacting with Center Faculty and Staff, Research Program Coordinators, Trainees, and Financial team.

Classified title: Research Program Coordinator

Working title: Research Program Coordinator

Role/Level/Range: ACRO 40/E/03/CD

Starting Salary Range: $16.26 - $22.35 (commensurate with experience)

Employee group: Fulltime

Employee Status: Non-Exempt

Schedule: Monday-Friday –8:30am-5:00pm 40hrs/Wk - Will likely be primarily remote at this time due to COVID-19. May require some on-site attendance per research needs, aligning with density requirements from JHU.

Location: SOM Campus – Baltimore, MD

Department name:10003018-SOM Ortho Ross Labs – Orthopaedic Surgery

Personnel area (School): SOM – School of Medicine

The successful candidate(s) for this position will be subject to a pre-employment background check.

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office atjhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711.

The following additional provisions may apply depending on which campus you will work. Your recruiter will advise accordingly.

During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

Equal Opportunity Employer
Note: Job Postings are updated daily and remain online until filled.

EEO is the Law
Learn more:
https://www.eeoc.gov/sites/default/files/migrated_files/employers/poster_screen_reader_optimized.pdf

School of Medicine - East Baltimore Campus

The successful candidate(s) for this position will be subject to a pre-employment background check.

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711.

The following additional provisions may apply depending on which campus you will work. Your recruiter will advise accordingly.

During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

Equal Opportunity Employer
Note: Job Postings are updated daily and remain online until filled.

EEO is the Law
Learn more:
https://www1.eeoc.gov/employers/upload/eeoc_self_print_poster.pdf
Important legal information
http://hrnt.jhu.edu/legal.cfm

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