Administrative Assistant

Posting Details

Position Title

Administrative Assistant

Job Description

The Administrative Assistant is a part-time position that will work in the Psychology Department: assisting in the daily operational management including budgeting, customer service, and administrative support duties.

ESSENTIAL DUTIES may include:
• Serves as initial contact, answers telephones, emails, assesses and responds to inquiries, provides appropriate information and direction, scheduling classroom or event space, processes mail and packages.
• Prepares and reviews reports, forms, and documents; ensures compliance with policies and campus procedures; maintains web pages; schedules and prepares for meetings and/or special events.
• Processes purchase orders and remittance vouchers, maintains office supplies, and collects and deposits miscellaneous monies. • Assigns and supervises the work of student employees.
• Serves as operational liaison to other departments, campus, and community.
• Assists with the development and oversight of budget and financial information, such as maintaining balances, researching discrepancies, and preparing reports and recommendations.
• Assists in the coordination and publicity of departmental activities and events, including the design of brochures, newsletters, or invitations.
• Performs other duties of a similar nature or level.

Required Qualifications

High School diploma or GED
• One year of specialized training in administrative support or a related field
• Three years of administrative support or related office experience; or, an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job.

Preferred Qualifications

Physical Demands

Sedentary work; exerting up to 10 pounds of force

FLSA

Non-Exempt

Additional Demands

May require occasional night hours when the program hosts events

KNOWLEDGE, SKILLS and ABILITIES :
• Office principles and practices
• Budgeting principles
• Basic mathematics
• Customer service
• Computer and basic office equipment
• Software applications (some -not all -administrative positions require knowledge of specific operating system and HTML )
• Grammar and writing formats
• Organizational skills
• Problem solving
• Ability to multitask with attention to detail
• Research, preparation, and analysis of data
•Communication as applied to interaction with students, coworkers, supervisor and the general public

Hours of Work

20 hours per week
Schedule to be between 8 and 4:30 Monday – Friday. Will be discussed with applicant

Posting Number

S169P

Open Date

03/29/2021

Priority Deadline

04/09/2021

Open Until Filled

Yes
Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. How many years of Administrative support experience do you have?
    • 0-2
    • 3-5
    • 6-9
    • 10 or more
  2. Please describe any previous experience you have working in a customer service enviornment

    (Open Ended Question)

Documents Needed To Apply
Required Documents
  1. Resume
  2. Cover Letter
  3. References (3-5 with contact information)
Optional Documents
  1. Transcripts (unofficial)


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