Account Payable Specialist

Embry-Riddle Aeronautical University
Florida, United States
Salary Not Specified
Apr 05, 2021
Employment Type
Full Time
Job Description

Embry-Riddle Aeronautical University is looking for an Accounts Payable Specialist to join the team. The A/P Specialist will perform day-to-day processing of accounts payable transactions to ensure timely payment of expenditures and to ensure that the University’s assets are maintained in an effective, timely, and accurate manner.

Responsibilities include the following:

  • Analyze payment requests to ensure compliance with University business expense policies.
  • Audit and acquire supporting documentation for all expenses.
  • Code invoices, vouchers, expense reports, check requests, etc., with correct codes conforming to standard accounting procedures to ensure proper entry into the University’s financial system.
  • Monitor account balances, track expenses, and produce monthly financial reports.
  • Develop and maintain assigned supplier portfolio.
  • Investigate and resolve problems associated with processing invoices and purchase orders.
  • Reconcile supplier accounts by identifying errors in posting or omissions, applying appropriate accounting standards.
  • Generate scheduled payment files and remittance information for all University payment methods, including positive pay, ACH, ePayables, and employee expense and travel reimbursements.
  • Maintain supplier records with proper IRS reporting documentation.
  • Facilitate IRS 1099-MISC and 1099-NEC information reporting compliance.
  • Prepare fiscal year-end closing procedures and provide reporting to University accounting.
  • Communicate, written and verbal, with suppliers and internal University staff, faculty and students.
  • Provide quality customer service for all aspects of the accounts payable process.
  • Support University departments as needed for invoice processing, expense report reconciliation, statement discrepancies and purchasing assistance.
  • Receive, research and resolve a variety of routine internal and external inquiries concerning accounts payable functions.


Required Qualifications:

  • Associate's degree and at least one year of related experience OR a High School Diploma and at least three years of related experience.
  • Knowledge of basic accounting principles and accounts payable practices.
  • Experience with computerized accounting systems and other applications, including Microsoft Word, Excel and Outlook.
  • Strong customer service and communication skills. Strong organizational and problem solving skills; attention to details and accuracy and the ability to meet established deadlines. Understanding and respect for confidential information.

Preferred Qualifications:

  • Experience working with Oracle/Workday systems.

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