Assistant to the President


Posting Details

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Job Title

Assistant to the President

Posting Number

F003895

Position Status

Full Time

Assignment Length

This field only applies to Faculty

Grant Funded

No

Category

APT

Class Code

13

Pay Rate

Commensurate with education and experience

Location

Northeast

Department

NE President's Office

Job Summary

Serves as Assistant to the Campus President’s Office by overseeing proper functioning of major administrative activities.

Essential Duties and Responsibilities

• Serves as a trusted advisor to the President; coordinates scheduling with senior leadership and College employees, community and business leaders, and students, as is appropriate; serves as primary liaison and aide, ensuring seamless coordination of the President’s administrative, scholarly, and personal endeavors
• Facilitates responsive, accurate, proactive, and collaborative communication with senior leadership and the entire college community (internal and external), coordinating all communiques with the Director of Communication; serves as a generalist performing complex administrative duties including composing correspondence independently on a wide variety of matters, including material of a sensitive and confidential nature
• Assists in the optimization of the President’s schedule, including visibility and participation at college and community events and initiatives
• Supports the development of all President’s office procedures; ensures alignment between college-wide procedures and District policy
• Manages all budgetary and financial planning of the Office of the President, including all expense management, budgeting, project/special initiative funding, and compliance in conjunction with appropriate financial policies
• Organizes all gatherings inclusive of regular and committee meetings, retreats, receptions, and events as directly related to the President’s office
• Assists with the design and implementation of internal reports
• Interacts with business, industry, government, and community officials and stakeholders in the representation and development of strategic programs and initiatives in alignment with institutional priorities and goals
• Provides leadership for research, planning, and evaluation activities to maximize the Office of the President
• Serves as the President’s “ear to the people” to forestall breakdowns in communication on campus
• Attends the workplace regularly, reports to work punctually, and follows a work schedule to keep up with the demands of the worksite
• Completes all required training and professional development sessions sponsored through the TCC Institute
• Supports the values of the College: diversity, teaching excellence, student success, innovation and creativity, and service to the College
• Supports the mission, values and 3 goals and 8 principles of the College

The duties listed are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.

Required Education, Experience, Certifications, Licensures

• Master’s degree from a regionally accredited college or university and five (5) years of proven, successful administrative experience; or any equivalent combination of education, training, certification, and related experience

Desired Education, Experience, Certifications, Licensures

• Doctorate degree from a regionally accredited college or university
• Experienced in working with multilingual and multicultural communities
• Experience in strategic planning
• Ability to manage and analyze complex data

Knowledge, Skills and Ability

• Strong leadership and supervisory skills that promote productivity, dedication, and creativity
• Excellent communicator, with highly developed oral and written skills
• Excellent listening and communication skills with the experience and temperament to foster a cooperative, caring, inclusive learning environment for faculty, students, and staff
• Skill and ability to establish and maintain cooperative relationships with those contacted in the course of work; respond to sensitive matters and/or situations with discretion, tact, and confidentiality
• Ability to coordinate complex projects and meet deadlines
• Ability to prepare presentations and speak effectively in various public forums and to use standard business and desktop publishing software
• Demonstrated ability to work effectively in a collaboration oriented and diverse workplace
• Experience with computerized systems

Accommodations

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties and responsibilities.

Special Instructions Summary

Posted

04/02/2021

Contact

Kenya Ayers-Palmore

*

kenya.ayers-palmore@tccd.edu
Applicant Documents
Required Documents
  1. Resume / Curriculum Vitae
Optional Documents
  1. Cover Letter
  2. Unofficial Transcripts
  3. Certification / License

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