Manager

Requisition ID: req3138

Job Title: Manager

Department: Facilities Management

Location: Columbus Campus

Employment Type: Administrator/Executive/Manager

Employment Status: Board Approved

Bargaining Unit: Non-Bargaining Unit

FLSA Status: Exempt

Compensation Type: Annual

Compensation:Commensurate with experience

Schedule: M-F, 7am-4pm; additional hours as necessary

The College

Community colleges are uniquely positioned to respond to workforce needs and make higher education an affordable reality. There has never been a better time to join a two-year college, and there’s no better place to do it than at Columbus State. A laser focus on student success and a partnership mindset have established Columbus State as a key talent provider in a thriving regional economy, and a premier community college that is changing the nation’s education and workforce landscapes.

With more than 46,000 students across two campuses, at several regional learning centers, and online, Columbus State is the nation’s only institution recognized as an Achieving the Dream (ATD) college, an AACC Guided Pathways institution, and a participant in The Right Signals Initiative through the Lumina Foundation. Columbus State employees at all levels benefit from an engaging, collaborative, and supportive culture that rewards innovation and vision. We provide competitive compensation, comprehensive benefits, and professional development opportunities. We are dedicated to ensuring that the diversity of Columbus State faculty and staff reflects that of our students and region. We are proud to be a central part of a community that embraces differences and celebrates the many cultures, beliefs, and lifestyles that define Central Ohio.

The City

Columbus, Ohio is also home to The Ohio State University and more than 30 other colleges and universities as well as the headquarters of multiple Fortune 500 companies. Columbus is one of America’s fastest-growing cities, offering a wealth of cultural experiences, dining, entertainment, shopping opportunities, and more. That’s why Central Ohio residents find living here so fulfilling, both professionally and personally.

Position Summary

In partnership with the Facilities Director, the Facilities Manager provides leadership, management, accountability, solutions, and support for Facilities Management; manages and provides vision and direction for department staff for effective and efficient operations; and assists in the development and growth of partnerships, processes, strategic initiatives, department and division goals as related to the mission and vision of the College. May serve in the absence of the Director, when designated.

Core Competencies

Professionalism, Managing Work, Continuous Improvement, Customer/Student/Employee Focus, Collaboration, Positive Approach, Leadership, Continuous Learning, Guiding Teams, Quality Orientation, Adaptability, Technical/Professional Knowledge & Skills

ESSENTIAL JOB FUNCTIONS:

OPERATIONAL LEADERSHIP

Develops and leads a supervisory team. Provides operational support and oversight for the supervision of Maintenance, Facilities Support, and Grounds team. May provide leadership in other areas as determined by Director. Supervises staff (e.g. approves leaves and authorizes overtime as appropriate; conducts annual employee evaluations, recommends pay increases, promotions and other personnel actions; participates in employee selection process, and orients and trains staff).

Reviews and develops processes for efficient operations to meet the needs of campus staff, faculty and students, and collaborates with other campus services and departments. Works in cooperation with other key areas of the College (e.g. Equity & Compliance, Police Department, Information Technology, etc.) to support initiatives. Serves as a department and division representative outside of the College to advance the mission and vision of the College.

FACILITIES MANAGEMENT

Assists with development and administration of performance standards, promotes and provides professional growth opportunities, and ensures the effectiveness of the human capacity development program. Collaborates with Standards Manager to advance and expand strategies in energy, utilities, capital planning, analytics, sustainability, shared services, facility assessments and support opportunities.

Assists with the development, review, and administration of Division contract agreements. Collaborates and supports project management within the Division, including renovations, deferred maintenance, emergency and capital projects. Completes and maintains documentation as required (e.g. project bid summaries, project specifications, budget reports).

ADMINISTRATIVE

Provides regular operational summary reports to the Director of Facilities Management. Partners with the Human Resources Division concerning collective bargaining, labor agreement, grievances, disciplinary issues, etc. and seeks resolutions for fair and consistent administration of labor agreements, shop rules, College policies, etc.

Maintains confidential information, contracts, financial records, and other sensitive subject matter. Attends, prepares, and presents training and presentations

DIVERSITY, EQUITY & INCLUSION

Develops and maintains strategic partnerships with diverse groups and communities. Partners strategically with Talent Acquisition to ensure the best Diversity, Equity & Inclusion practices are utilized in hiring that results in the hiring and retention of a diverse faculty and staff.

Helps to ensure the College meets its responsibilities in identifying problem areas and systemic concerns while reporting complaints alleging discrimination. Takes responsibility for creating a welcoming, inclusive, and productive work and learning environment where employees and students feel valued and able to contribute to their full potential, regardless of their differences.

Fosters and maintains a safe environment of respect and inclusion for faculty, staff, students, and members of the community

OTHER DUTIES & RESPONSIBILITIES

Attends all required meetings and trainings. Works additional hours as required to meet workload demands.


PHYSICAL REQUIREMENTS

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions described in this position description. While performing duties of this job, the employee regularly exhibits digital dexterity when entering data into the computer. The employee regularly sits, stands, and walks for extended periods of time. Employee converses verbally or manually with others in person and by telephone. Employee occasionally reaches with hands or arms, climbs or balances and stoops, kneels, crouches or crawls. Employee occasionally lifts or exerts force of up to 25 pounds.

WORKING CONDITIONS

Normal office working conditions with occasional exposure to dirt, dust, debris and smells. Regular exposure to wet, humid or other outdoor weather conditions. Employee may have occasional exposure to minor cuts, burns or other incapacitating injury. Risk of exposure to electrical shock, fumes or airborne particles is regular. Employee occasionally works near moving parts.

Knowledge, Skills and Abilities:

Knowledge of: Intermediate level management principles and practices; operational principles of heating, ventilating, air conditioning, plumbing, and electrical equipment; supporting a preventative maintenance program for all major building equipment and components; maintenance procedures, safety, and regulatory requirements; customer service skills and ability to communicate with all levels of employees; advanced computer skills including Microsoft Outlook, Word, Excel, & PowerPoint. Experience using FM software for preventive maintenance; federal, state, and local rules and regulations pertaining to the operations and maintenance of equipment and facilities.

Skill in: excellent verbal and written communication; interpreting and implementing policies and procedures; planning, scheduling and organizing work; customer service; application of job software programs; maintaining public relations; delegating and supervising work.

Ability to: apply management principles to practical situations within a single department or functional area; work independently demonstrating initiative; develop and maintain effective working relationships with associates, supervisors, job contacts, and general public; originate correspondence; maintain accurate and complete work records; maintain confidential and sensitive information; work effectively with persons of varying cultures and diversity; exhibit analytical thinking; evaluate resource content, credibility, authority, and relevancy; develop and maintain effective working relationships with colleagues and stakeholders across the College; problem solve effectively; exhibit a pleasant public manner and telephone etiquette.

Minimum Qualifications:

At least an Associate’s Degree or equivalent education/training. At least three (3) years’ management or supervisory experience in facility management, business administration, skilled trades or a related field; OR, at least five (5) years of facilities management experience. State Motor Vehicle Operator's License or demonstrable ability to gain access to work site(s). An appropriate combination of education, training, coursework and experience may qualify a candidate.