Buyer II (Accounting & Procurement)

Job Summary

Perform intermediate to complex professional procurement functions to purchase supplies, materials, equipment, and services for the university.

Responsibilities

The incumbent will be responsible for all assigned department procurement outside of the P-Card System. This position develops, posts, evaluates, and awards bids within the university’s delegated purchasing authority on Georgia Procurement Registry (GPR). This position also issues purchase orders under $50,000, tracks purchase order fulfillment, and monitors contract performance. Additionally, the incumbent will ensure that all procurement activity follows federal, state, and University System of Georgia laws and policies. Others duties as assigned.

Candidate must become GCPA certified after six (6) months of hire.

Typical Allocation of Duties:

Process purchase orders and requisitions - 35%
Process purchase orders and requisitions; determines the correct method for procuring services and goods.

Maintain vendor contact and assist departments - 15%
Maintain contact with vendors, assist departments in completing registration through the onboarding system, input and build cases for vendors by validating information provided and adding to software system.

Prepare bids - 10%
Prepare requests for bids, qualifications, and proposals within a departmentally designated financial threshold. Provide support for the selection process.

Confer with departments - 10%
Confer with university departments regarding requirements, specifications, and deliveries. Resolve problems and provide guidance related to the purchasing process.

Serve as liaison - 10%
Serve as liaison between campus and procurement regarding all procurement-related items, including but not limited to E-pro, Contracts, Vendors, PCard, Fuel Card, and Policy interpretation.

Reconcile purchase orders - 10%
Reconcile monthly open, and zero-dollar purchase order reports. Work with departments, vendors, and Accounts Payable staff regarding open PO balances, missing or late invoices, backordered and damaged products, missing orders, and more.

Ensure compliance - 10%
Ensure compliance with state laws and university purchasing policies and procedures.

 

Required Qualifications

Required Experience
Bachelor's degree in a specified field and three (3) or more years of related work experience. Professional licensure, certification, and/or designation may be required in some areas.

Proposed Salary

$44,986

Conditions of Employment

Employment is contingent upon successful completion of a background check. Position May Require Credit Check (if using P-Card, working with Cash, etc.).

Position Requires completion of VSU’s Annual Compliance Training course (such as State Business Transactions, Drug Free Workplace, Anti-Harassment Policy, Introduction to Information Security, Workers Compensation, Motor Vehicle Policy, USG Ethics Policy, Conflict of Interest/ Outside Activities Policy, Leave Procedures for Faculty and Staff, Georgia Open Records Act, Family Educational Rights and Privacy Act (FERPA), and Contracts 101. Supervisory positions require training in FMLA and Worker’s Compensation.