Purchasing Specialist

Posting Details

Job # 036898 Department Code * Department Purchasing Job Title Purchasing Specialist Location Syracuse, NY Pay Range Commensurate with Experience Staff Level S5 FLSA Status Exempt Hours

Standard University business hours

8:30am – 5:00pm (academic year)
8:00am – 4:30pm (summer)

Hours may vary based on operational needs.

Job Type Full-time Campus Syracuse, NY Unionized Position Code Not Applicable Job Description

The Purchasing Specialist is the direct campus partner that works to maximize the effectiveness of the acquisition of goods and services for the University by securing the best price, quality, service and delivery of assigned categories. This position will primarily support the needs of University IT and technical groups.


- Bachelor’s degree required, preferably in business or supply chain management.
- Minimum 3-5 years professional experience in supply chain management and/or strategic sourcing with a track record of meeting and exceeding goals and objectives.
- Professional certifications preferred (C.P.M., CPSM )
- Must be proficient in Microsoft Outlook, Excel, Word and Power Point (or note Microsoft Office)

Job Specific Qualifications

- Excellent negotiation and solicitation management skills for assigned areas.
- Demonstrated success in working across functional and business groups to achieve results.
- Strong follow-up skills; ability to multi-task, meet timelines and follow up with internal and external customers.
- Use of cost modeling and related financial analyses, analytical reports to be used for decision making, verifying supplier metrics, and audit reports.
- Strong written and oral communication skills, including the ability to present ideas and suggestions clearly and effectively.
- Strong organizational skills; ability to accomplish multiple tasks within the agreed upon timeframes through effective prioritization of duties and functions in a fast-paced environment.
- Strong track record of building and maintaining solid relationships with internal and external customers and suppliers.
- Self-motivated; able to work both independently and in teams.
- Must have an understanding of Supply Management, University policies, and contract laws.
- Challenge the status quo and champion change.


Be the campus partner performing the purchasing functions for the entire campus community. For the assigned categories, ensure that all aspects of the “source to settle” process are handled in partnership in a professional and efficient manner.
The key areas of campus support are:
- Specification assistance and development
- Market place understanding and alignment with requirements
- Contract development and processing
- Supplier problem resolution
- Delivery assistance
- Invoice processing assistance
- Price, delivery and quality negotiations

Ensure transactions conform to SU policies.

In collaboration with the Campus, create Request For Information/Request For Quotation/Request For Proposal documents for assigned categories including data collection and analysis, market research, proposal/quote evaluation, negotiating, execution and implementation of contracts for assigned commodities.

Assist the Strategic Sourcing Specialist and the Campus by participating and lending Category knowledge in designated areas with the successful development and execution of Preferred Supplier Agreements and University wide Contracts.

Effectively manage supplier relationships with the ability to communicate desired terms and conditions, preferred payment term options, proactively respond to any market changes that could affect expected product deliveries, and ensuring inventory quality

Use spend analytics and reports to analyze spend, contract pricing, and/or payment data to support sourcing/planning efforts. Anticipate business needs and ensure a proactive outreach to suppliers to purchase supplies and services.

Physical Requirements Tools/Equipment Application Instructions

In addition to completing an online application, please attach a resume and cover letter.

About Syracuse University

Syracuse University is a private, international research university with distinctive academics, diversely unique offerings and an undeniable spirit. Located in the geographic heart of New York State, with a global footprint, and nearly 150 years of history, Syracuse University offers a quintessential college experience.

The scope of Syracuse University is a testament to its strengths: a pioneering history dating back to 1870; a choice of more than 200 majors and 100 minors offered through 13 schools and colleges; nearly 15,000 undergraduates and 5,000 graduate students; more than a quarter of a million alumni in 160 countries; and a student population from all 50 U.S. states and 123 countries. For more information, please visit www.syracuse.edu.

About the Syracuse area

Syracuse is a medium-sized city situated in the geographic center of New York State approximately 250 miles northwest of New York City. The metro-area population totals approximately 500,000. The area offers a low cost of living and provides many social, cultural, and recreational options, including parks, museums, festivals, professional regional theater, and premier shopping venues. Syracuse and Central New York present a wide range of seasonal recreation and attractions ranging from water skiing and snow skiing, hiking in the Adirondacks, touring the historic sites, visiting wineries along the Finger Lakes, and biking on trails along the Erie Canal.


Syracuse University is an equal-opportunity, affirmative-action institution. The University prohibits discrimination and harassment based on race, color, creed, religion, sex, gender, national origin, citizenship, ethnicity, marital status, age, disability, sexual orientation, gender identity and gender expression, veteran status, or any other status protected by applicable law to the extent prohibited by law. This nondiscrimination policy covers admissions, employment, and access to and treatment in University programs, services, and activities.

Commitment to Supporting and Hiring Veterans

Syracuse University has a long history of engaging veterans and the military-connected community through its educational programs, community outreach, and employment programs. After World War II, Syracuse University welcomed more than 10,000 returning veterans to our campus, and those veterans literally transformed Syracuse University into the national research institution it is today. The University’s contemporary commitment to veterans builds on this historical legacy, and extends to both class-leading initiatives focused on making an SU degree accessible and affordable to the post-9/11 generation of veterans, and also programs designed to position Syracuse University as the employer of choice for military veterans, members of the Guard and Reserve, and military family members.

Commitment to a Diverse and Inclusive Campus Community

Syracuse University maintains an inclusive learning environment in which students, faculty, administrators, staff, curriculum, social activities, governance, and all other aspects of campus life reflect a diverse, multi-cultural, and international worldview. The University community recognizes and values the many similarities and differences among individuals and groups. At Syracuse, we are committed to preparing students to understand, live among, appreciate, and work in an inherently diverse country and world made up of people with different ethnic and racial backgrounds, military backgrounds, religious beliefs, socio-economic status, cultural traditions, abilities, sexual orientations and gender identities. To do so, we commit ourselves to promoting a community that celebrates and models the principles of diversity and inclusivity.

Quick Link https://www.sujobopps.com/postings/86387 Job Posting Date 03/31/2021 Application Deadline Full Consideration By Job Category Staff Message to Applicants

Similar jobs

Similar jobs