University Registrar

Virginia, United States
Salary Not Specified
Apr 01, 2021
Employment Type
Full Time

Job Description:

Reporting directly to the Provost, the Registrar manages a staff of five full-time employees and is responsible for oversight and support of all registrar office services, including the development, implementation, and management of student records and registration, academic schedules, transcripts, diplomas, and the academic catalog, as well as classroom usages and utilization. The University Registrar serves as Secretary to the University Faculty and adviser on academic policy for faculty, staff, and students. The University Registrar works closely with multiple units across the campus, including Student Affairs, Admissions and Financial Aid, Information Technology, the Law School, Human Resources, Business Office, and Development. The University Registrar defines business processes for records, registration, and scheduling, and plays a crucial role in technical and policy implementations. As Washington and Lee invests in a major transition of its student information system and reporting to Workday, the University Registrar will help define, implement, and support new processes to reimagine how the function can best support students and faculty through the advising, registration, degree audit and transcript phases of the academic cycle.

Washington and Lee University actively promotes a dynamic and inclusive environment that allows students and employees of multiple backgrounds, cultures, and perspectives to learn, work, and thrive together. Successful candidates will contribute to that environment and exhibit potential for excellence in their areas of expertise.

Essential Functions:

  • Ensures the integrity, security, and maintenance of academic and student records including the processing of grades, maintenance of student and course records, certification of student enrollment status, and completion of degrees.

  • Manages activities, systems, and staff for undergraduate student registration including course inventory, course schedules, classroom scheduling, and student enrollment.

  • Analyzes enrollment trends and course demand data, regularly providing this essential information and data to the deans and the Provost.

  • Responsible for the overall leadership of all financial, personnel, policy and technology operations for the University Registrar’s office, including coordination of the commencement budget and the process for degree audits and the production of academic transcripts and diplomas.

  • Serves in an advisory capacity to faculty and administration in academic policy discussions, as a member of the Provost's Academic Council.

  • Serves as Secretary of the Faculty, responsible for faculty meeting agendas, minutes, and elections, and preparing minutes for the Undergraduate Academics and Admissions Committee of the Board of Trustees.

  • Assures the inclusion of all approved administrative changes, revisions, and updates into the University Catalog, class schedules, and other university databases as necessary, and compiles, regularly edits, and publishes the University Catalog and consults on the Law Catalog.

  • Represents the Office of the University Registrar by serving on standing and ad hoc committees including, but not limited to: Courses and Degrees, Automatic Rule and Reinstatement, International Education, Registration and Class Schedules, Commencement Planning, Information Security and Privacy Risk.

  • Ensures that the University complies with all federal and state requirements for records and reporting, as well as requirements related to SACSCOC accreditation, including exchange programs and other inter-institutional academic relationships, and providing data and documentation to state, federal, and legislative auditors.

  • Serves as a Bureau of Immigration and Customs Enforcement designated school officer (SEVP DSO). Acts as the NCAA academic eligibility contact.

  • Coordinates with the Director of Law Records on university-wide services as related to calendars, policy, data entry, supporting software, and external reporting in the Law School, and oversees provision of certifications, verifications, diplomas, and other law-student academic services.

  • Actively participates in developing, maintaining, and evaluating various communication efforts, including the academic catalogs, websites for both University Registrar and Commencement operations, and social media for the University Registrar’s office.

  • Represents Washington and Lee University as a member of various professional associations and contributes to professional advancement in the field.

  • Additional related duties as assigned.

Minimum Qualifications:

Master's degree and at least 5 years of experience in a higher education registrar's office, or a combination of education and relevant experience providing a similar background and capabilities. Must have demonstrated experience in providing leadership in the management, security, and storage of academic records. Ability to balance multiple tasks and responsibilities in parallel, maintaining attention to detail. Strong interpersonal and communication skills and ability to work professionally, develop numerous professional relationships, and engender trust and reliability with a strong service orientation for a wide variety of constituencies. Ability to work effectively with complex administrative software systems, analyze and interpret data, and prepare usable information and reports for various university constituencies. Experience managing policy development and implementation, as well as information system implementations and migrations.

Application Instructions:

The university requires employees to become fully vaccinated for COVID-19 and new employees must provide proof of at least their first shot prior to the first day of employment. Individuals may seek a medical or a religious exemption to the vaccination requirement.

Upload a resume and cover letter. You will be asked to provide contact information for professional references in the application questionnaire. Review of applications will begin immediately and continue until position is filled.

External Applicants: Please upload your resume on the Quick Apply screen. Your application will automatically populate your resume details, and you may verify and update data on the My Information page. Add your cover letter and any other documents required for the position to the Resume/CV document upload section at the bottom of the My Experience application page. You will not be able to modify your application after you submit it. The My Experience page is the only opportunity to add your cover letter and supporting document attachments. The online application form requires you provide names and contact information for three professional references.

Current W&L Employees: Apply from your existing Workday account. Do not apply from the website. Log in to Workday. Click on the Career Application and select the Open W&L Jobs report. Locate the position and click Apply. Update your Education and Job History. Attach your cover letter and resume, and provide three professional references in the appropriate boxes. Refer to this Job Aid for additional guidance.

Physical Requirements:

  • Fingering: Picking, pinching, typing or otherwise working, primarily with fingers rather than with whole hand or arm as in handling.

  • Grasping: Applying pressure to an object with the fingers and palm.

  • Repetitive motions: Making substantial movements (motions) of the wrists, hands, and/or fingers.

Working Conditions: None

Types of Work:

Sedentary work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

Work Schedule: Monday - Friday, 8:30 am - 4:30pm, with occasional early morning, evening, or weekend work required. Also, occasional travel.

Benefit Eligible



Weekly Hours:


Minimum Pay:


Pay commensurate with experience.

Washington and Lee affirms that diverse perspectives and backgrounds enhance our community. We are committed to the recruitment, enrichment, and retention of students, faculty, and staff who embody many experiences, cultures, points of view, interests, and identities. As engaged citizens in a global and diverse society, we seek to advance a positive learning and working environment for all through open and substantive dialogue.

Washington and Lee is an Equal Opportunity Employer. As such, we are interested in candidates who are committed to high standards of scholarship, performance and professionalism and to the development of a campus climate that supports equality and diversity in our faculty, staff and student body. Job description requirements are representative, but not all-inclusive of the knowledge, skill, and abilities needed to successfully perform this job. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential functions.

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