Job no: 232915-AS
Work type: Staff-Full Time
Department: BUS SVC/MDS
Location: Madison
Categories: Management/Supervisory, Transportation Services

Position Summary:

Under the general supervision of the Materials Distribution Services (MDS) Administrative Program Specialist Supervisor, the Administrative Specialist manages, plans, and supervises the activities of redistributing goods, totaling roughly $40 million in annual sales, throughout the UW-Madison campus. The Administrative Specialist manages dock activities and a fleet of vehicle operations, servicing approximately 350 UW-Madison buildings, as well as many state and municipal agencies throughout the greater Madison area. This position is responsible for a variety of professional-level work with impact across the institution in support of unit or institutional goals and performs a diverse set of supervision, customer service, logistics, and project management duties while maintaining a focus on safety throughout and plays a vital role in the success of the Verona Operations.

Position Duties:

List of Duties

Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion

Degree and Area of Specialization:

Associate Degree - Preferred Minimum

Minimum Years and Type of Relevant Work Experience:

Physical Skills
- Occasional lifting to 75lbs
- Must wear safety-toe shoes while at work.
- Must maintain Risk Management driving authorization

Knowledge and Skills
1. Working knowledge of Microsoft Office suite products
2. Strong written and oral communication skills, including the ability to facilitate large-group discussions and present to large audiences
3. Able to establish and maintain effective working relationships with staff, customers and vendors
4. Able to organize and manage multiple complex projects simultaneously
5. Thorough understanding of modern warehousing methods and procedures
6. Knowledge of CDL requirements and warehouse/driver safety principles

License or Certificate:

A valid driver's license is required.

Additional Information:

A Criminal Background Check Will Be Conducted.

Please note that successful applicants are responsible for ensuring their eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without need of employer sponsorship) on or before the effective date of appointment.



Work Type:

Full Time: 100%

Appointment Type, Duration:



ANNUAL (12 months)

Instructions to Applicants:

To begin the application process, click the button.

You will be asked to provide a cover letter and resume addressing your skills and experience as they relate to the qualifications and duties in this job description.


Michele Blakeman
Relay Access (WTRS): 7-1-1 (out-of-state: TTY: 800.947.3529, STS: 800.833.7637) and above Phone number (See RELAY_SERVICE for further information. )

Official Title:


Employment Class:

Academic Staff-Renewable

Job Number:


The University of Wisconsin is an Equal Opportunity and Affirmative Action Employer. We promote excellence through diversity and encourage all qualified individuals to apply.

If you need to request an accommodation because of a disability, you can find information about how to make a request at the following website:

The University of Wisconsin-Madison is engaged in a Title and Total Compensation (TTC) Project to redesign job titles and compensation structures. As a result of the TTC project, official job titles on current job postings may change. Job duties and responsibilities will remain the same. For more information please visit: .

Employment will require a criminal background check. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department .

Applications Open: Mar 31 2021 Central Daylight Time
Applications Close: Apr 15 2021 11:55 PM Central Daylight Time

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