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Business Systems Analyst, Financial Systems

Employer
Embry-Riddle Aeronautical University
Location
Florida, United States
Salary
Salary Not Specified
Date posted
Apr 1, 2021
Job Description

Embry-Riddle Aeronautical University is currently adding a new Business Systems Analyst to the team to help support the Office of Sponsored Research Administration and Procurement Services departments. The Business System Analyst (BSA) will provide data analytics and technology support for Procurement Services and the Office of Sponsored Research Administration. The BSA acts as a functional expert for business processes and helps build technological solutions to improve department efficiency and effectiveness. The BSA will serve as the point of contact between the business support departments and Information Technology to ensure the successful configuration of business-related software including Oracle EBS, Streamlyne, Maximus Effort Reporting, procure-to-pay, contract management, and solicitation management. The Business System Analyst will also represent the group and play a key role in the Workday implementation project that kicks off in September 2021.

Candidates should possess substantial experience with cloud technology, relational databases, and use of SQL or other reporting tools. The BSA will work with department management and other stakeholders to identify KPIs and build and produce accurate and actionable analytical reports on a monthly, quarterly and annual basis.

The position requires strong communication skills and the ability to collaborate across university units, providing timely support to end users and management.

Business Analysis

  • Oversee creation and review of reports and dashboards and other reporting tools for executive management and appropriate University stakeholders at all levels.
  • Using understanding of relational database, work with stakeholders to build and deliver reports which will provide view of current operational metrics, spend analytics, budget review, and business performance. This includes views for individual faculty or staff, as well as department/colleges, and full university consolidations.
  • Work with team members to standardize data input and to improve data integrity.
  • Identify and assist with resolving data, reporting and other application system problems. Communicate solutions in a collaborative and effective manner.


Process Improvement

  • Work to identify areas of improvement of functional processes by analyzing data and current business processes, suggesting and implementing business process improvements and related software solutions.
  • Create/maintain written documentation representing an understanding of the business requirements of constituents, process flow documentation, and user documentation.
  • Identify the targeted users of the systems and understand their specific needs and workflows through modeling and descriptive requirements, work in partnership with IT to configure systems to meet user needs.
  • Communicate system processes and procedures to the user community, including updates and changes from enhancements and projects. Collaborate with training and functional staff to support departmental outreach and training. Keep online training guides up to date.


Functional Project Management Support

  • Manage project and tasks to ensure goals and objectives are completed on time.
  • Provide recommendations on project scoping, planning, prioritization, resource allocation, and schedule assignments for institutional representatives.
  • Provide functional input to reach consensus on direction, product scope, build requirement lists or common understanding of complex issues. Determine the requirements for design and development of technology solutions to enhance processes. Validate functional/business requirements.
  • Work closely with the functional stakeholders (OSRA, procurement, and other financial business owners) to ensure decision makers are updated on project progress and made aware of project issues that may need resolution.
  • Test new and existing functionality related to releases, upgrades and implementations; evaluate the adequacy of internal controls embedded in the system;
  • Provide internal training on new reports, dashboards and system functionality.


Application of Technology

  • Keep abreast of technology trends, especially those relating to educational, purchasing and research systems. Analyze and make recommendations to IT Applications as well as provide technical methods for increasing efficiency.
  • Contribute to growth and modification of the systems by acquiring and maintaining knowledge of best practices, workflow, new and emerging tools, and the overall data model to support the business operation.
  • Evaluate software applications by determining requirements and formulating detailed specifications.


Qualifications

Minimum education: Bachelor’s degree.

Minimum experience: At least one year of experience in technology or finance reporting required. Strong background in technology.

Required knowledge, skills, and abilities:

  • Knowledge with Oracle EBS, Workday, or electronic research systems, preferably effort reporting, and/or procurement systems; operational experience required.
  • Excellent oral and written skills for effective communication with stakeholders, especially in explaining complex technical topics.
  • Ability to identify individual and organizational performance issues, assess technical problems, develop alternative proposals, ensure implementation of new technology, and evaluate the results of projects and on-going processes.
  • Ability to work independently, with very little guidance, seeking functional, technical, and managerial input when needed. Knowledge of Microsoft Office, including Outlook and Excel, is necessary.

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