Administrative Coordinator - (STA007099)

Texas, United States
Salary Not Specified
Mar 31, 2021
Employment Level
Employment Type
Full Time

Coordinates the administrative operations of a department, including, but not limited to, human resources, payroll, telecommunications, building maintenance, and property inventory.
  1. Coordinates personnel administration including employee sign-up, faculty folders, payroll and implementation of related policies and procedures.
  2. Coordinates department administrative operations, including telecommunications, physical plant work orders, long distance codes, parking permits and ID card requests.
  3. Maintains personnel records such as employee information, timesheets and lost time reports; tracks status of submitted personnel and administrative forms.
  4. May coordinate and compile information for various programs and activities for faculty and graduate students.
  5. Oversees the work assignments of clerical staff and coordinates daily office operations.
  6. Coordinates all aspects of space management and conducts property inventory for the department.
  7. Reviews personnel and administrative documents for adherence to university regulations prior to obtaining certifying signature.
  8. Assists faculty, staff and students with personnel and administrative issues; serves as departmental liaison to administrative departments on campus.
  9. Performs other job-related duties as required.


Qualifications :

High school and 5 years experience

Requires a basic knowledge of grammar, spelling, punctuation and simple mathematical functions like percentages, ratios, etc. as might normally be acquired through attainment of a high school diploma or GED. Requires a minimum of five (5) years of directly job-related experience.

Additional Job Posting Information

“ Education in lieu of experience will be considered’ .

Additional Addendum to Job Duties:

  • Assist in a variety of mail related activities, including collecting, deliveries, sorting, logs insured mail -FedEx and USPS Certified Mail. Updating mail slots. Keeping mailroom clean and organized.
  • Provides faculty& staff ePOI, cougar card access to UHLC as well as troubleshoot card access issues.
  • Prepare Fixit Work Request, purchase vouchers, requisitions, and contract for the Facility office. Assist supervisor in tracking of facility projects and spending.
  • Assist in compiling furnishing inventory, key audit, phone, and related Facilities survey/report.
  • Assisting with facility maintenance, ground keeping, and set up/tear down of LC events.

Notes to Applicant: 000000974443269

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