Administrative Assistant (CL-2)

Marist College

Administrative Assistant (CL-2)

The Office of Accommodations and Accessibility welcomes applications for the position of Administrative Assistant (CL-2). The Administrative Assistant (CL-2) will provide specialized support to the Office of Accommodations and Accessibility by processing and compiling information, preparing reports, and completing other specific administrative duties. 

 Minimum Qualifications:

The ideal candidate will be a high school graduate, have 5-7 years of progressively responsible secretarial/clerical work or any combination of training, experience and education sufficient to indicate an ability to do the work. All candidates must also be able to demonstrate general computer proficiency with Microsoft Office Suite.

5B-Intermediate Written Communication

Consistently demonstrates ability to create routine correspondence or update template or samples with speed and accuracy. Utilizes a comprehensive knowledge of supported word processing software

6B-Intermediate Office Organization

Consistently demonstrates ability to manage operational aspects of the office with minimal to no supervision, including time management, information distribution, and project deadlines.

Consistently demonstrates ability to file documents and student records using standard filing procedures as well as a familiarity with retention policies

7B-Intermediate Record & Data Processing

Consistently demonstrates ability to process routine forms and records quickly and accurately, using multiple programs, and investigate and resolve problems such as missing or inaccurate data. Consistently demonstrates attention to detail

9B-Intermediate Auditing & Data Reconciliation

Consistently demonstrates ability to audit accuracy of data and investigate discrepancies, as well as reconcile expense reports.

Errors are located using developed attention to detail. Errors committed are of average severity, and overall risk to institution is concerning and may necessitate corrective action

15C-Advanced Interpersonal Communication

Consistently demonstrates high communication skills, and sensitivity to the concerns or interests of others in conveying information. Demonstrates the understanding of factual information and the use of persuasion tactics to help others identify solutions or possible alternative courses of action

17B-Intermediate Responsibility

Consistently demonstrates ability to prioritize, coordinate and complete (start to finish) basic work assignments with minimal to no assistance or instruction, such as preparing faculty appointment letters

18C-Advanced Organizational Knowledge

Consistently demonstrates extensive knowledge of entire College and outside organizations

 Essential Functions:

• Serve as the primary contact in a high-volume office for current and prospective students, parents, faculty, staff, guidance counselors, and community partners.  
• Independent problem resolution and referral to campus resources.
• Assist students/parents with accessing disability accommodations and support services.
• Publicize and promote the Learning Support Program to prospective students and families through in-person meetings, phone, and E-mail communication.
• Manage the Learning Support Program application and interview process.
• Prepare the Learning Support Program billing.
• Data collection, management, and reporting for New York State and federal grant requirements.
• Prepare, maintain, and archive prospective and current student records and confidential documentation.
• Enter and manage student information in Banner; have familiarity with Argos.
• Manage, track, and reconcile various budgets and financial records.
• Create, update, and maintain multiple student rosters, correspondence, documents, and forms.
• Manage department calendars, as well as schedule and track appointments as necessary.
• Assist in event organizing or scheduling.
• Purchase office supplies and equipment when needed.
• Train and supervise student workers.
• Maintain knowledge of state and federal regulations pertinent to position.
• Consistently demonstrate courtesy, tact, professionalism, and the ability to handle difficult people and situations.
• Perform other job-related duties as required.

About the Department:

The mission of the Office of Accommodations and Accessibility is to support students with documented disabilities in becoming empowered, independent learners by providing the appropriate accommodations and services necessary to access the educational opportunities at Marist College.

The Office of Accommodations and Accessibility provides a comprehensive range of academic support services and accommodations that promote the full integration of students with disabilities into the mainstream college environment. Services and accommodations are individualized to meet the needs of each student and may vary depending upon the disability and/or course content. 

About Marist

Located on the banks of the historic Hudson River and at its Florence, Italy campus, Marist College is a comprehensive, independent institution grounded in the liberal arts. Its mission is to “help students develop the intellect, character, and skills required for enlightened, ethical, and productive lives in the global community of the 21st century.” Marist is consistently recognized for excellence by The Princeton Review (Colleges That Create Futures and The Best 385 Colleges), U.S. News & World Report (10th Best Regional University/North, 5th Most Innovative School/North), Kiplinger’s Personal Finance (“Best College Values”), and others. The College is top-ranked for long-term study abroad (#4 in the U.S.) by the U.S. State Department’s Open Doors report. Marist educates more than 5,000 traditional-age undergraduate students and 1,400 adult and graduate students in 47 undergraduate majors and numerous graduate programs, including fully online MBA, MPA, MS, and MA degrees, and also Doctor of Physical Therapy and Physician Assistant programs.  To learn more, please visit https://www.marist.edu/about

Applications

To learn more or to apply, please visit https://www.marist.edu/careers. Only online applications are accepted.

Marist College is strongly committed to the principle of diversity and is especially interested in receiving applications from members of ethnic and racial minority groups, women, individuals with disabilities, veterans, and persons from other under-represented groups.

AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER