Senior Research Administration Associate

Texas, United States
Salary Not Specified
Mar 30, 2021
Employment Type
Full Time


The Senior Research Administration Associate provides pre and post award grant administration support and guidance to the department of Molecular Physiology & Biophysics. Serves as the department's primary source of expertise for federal, state, industry, and private foundation applications. From opportunity to funding, the majority of this position's duties are focused on pre-award grant administration. This is not a remote work position.

Job Duties
  • Provide grant expertise, financial expertise, and guidance related to sponsored research to faculty and trainees. Ensure compliance with all federal, state and internal policies and procedures.
  • Manage all pre-award processes and contribute to its continuous improvement:
  • Work directly with faculty and trainees regarding funding opportunities, eligibility, application requirements, and budget preparation. The opportunities can range from simple fellowship grants to complex grants and contracts.
  • Prepare and approve grants, subcontracts, progress reports, noncompeting continuations, no-cost extensions and carryover requests internally (BRAIN) and externally (Sponsor sites).
  • Make sure COI disclosures and required trainings are submitted on time and updated as needed.
  • Prepare JIT documentation and maintain faculty documents including Other Support.
  • Facilitate preparation and/or review of industry-sponsored contracts including sponsored research agreements, salary reimbursement agreements, material transfer agreements, etc.
  • Serve as a liaison between faculty, sub-recipients, BCM departments, SPO, and/or federal/private funding agencies.
  • Coordinate with the training grant director(s) to manage departmental T32 training grant:
  • Process appointment and termination paperwork, create and maintain appointee database, assist in submission of T32 progress reports/renewal, ensure appointees have proper titles and accurate benefit allocations.
  • In collaboration with the Research Administration Financial Specialist, maintain post-award financial reports:
  • Serve as approver of financial reports and transactions related to accounts payable, travel, CCM expenditures, and purchasing by verifying funds availability and ensuring expenses meet institutional and sponsor guidelines.
  • Ensure research faculty and staff salaries and expenses are appropriately sourced in SAP.
  • Provide detailed monthly financial balance sheets and reconciliations to PIs. Collect, analyze and prepare financial data including operational budget per charge source, forecasting salary and overall budget projections.
  • Participate in the annual budget process and other special projects as needed.

Minimum Qualifications
  • Bachelor's degree.
  • Four years of relevant experience.

Preferred Qualifications
  • CRA Certification
  • Working knowledge of SAP and BRAIN
  • Experience in basic science pre/post award research grants: NIH, DOD, CPRIT, AHA
  • High attention to detail; proficient in MS Outlook, Word, and Excel; excellent written/oral communication skills

Current BCM employees eligible for transfer are strongly encouraged to apply.

Baylor College of Medicine is an Equal Opportunity/Affirmative Action/Equal Access Employer.



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