Administrator

Location
Maryland, United States
Salary
Salary Not Specified
Posted
Mar 30, 2021
Employment Type
Full Time

General Summary/Purpose:

The administrator has financial, administrative and management responsibilities for two closely linked units - the Department of Molecular and Comparative Pathobiology (MCP) and Research Animal Resources (RAR) – and coordinates all necessary operational and administrative activities including financial analysis, budgeting, operations integration, personnel management, philanthropy and regulatory compliance. Molecular and Comparative Pathobiology is a basic science department within the School of Medicine. The department provides leadership in biomedical research on animal models of human disease. Department faculty conduct translational research using animal models of AIDS, cancer, degenerative CNS disease, cardiovascular disease, and infectious diseases. The department’s postdoctoral training program trains veterinary scientists for careers in biomedical research. The department has an annual budget of $9 million primarily funded by sponsored projects and supports 20 full and part-time faculty, 17 postdoctoral fellows, graduate students and a research and administrative staff of 20. Research Animal Resources is a service center under the Office of the Associate Provost for Research. RAR is the Johns Hopkins central support service for animal procurement, housing, clinical care and veterinary research support. RAR has an annual budget of $12 million funded by service fees and a staff of 90 including faculty, postdoctoral fellows, managers, technical and administrative staff as well as a unionized animal care staff of 45. The two departments are closely linked with all of the RAR faculty and fellows appointed in MCP.

Specific Duties & Responsibilities:

  • Provide leadership for all financial lines of the departments including sponsored research, gifts and endowments, discretionary, programmatic and service center funds.
  • Provide leadership in analyzing, defining and improving business processes and solving complicated financial issues
  • Develop the annual budget for each unit and provide financial oversight. Recommend budget adjustments and other cost improvement measures.
  • Monitor, evaluate and implement business practices and procedures to support the day-to-day operational needs of each department.
  • Manage pre and post-award sponsored projects submission and administration including budget development and monitoring, monthly account review, error correction and problem resolution. Must have experience with training grants including National Research Service Awards.
  • With the department directors, managers and faculty, develop strategies to maximize revenue, control expenses and improve the performance goals of the department and service center
  • Develop the Research Animal Resources rate schedule using the methods described in the Cost Analysis and Rate Setting Manual for Animal Resource Facilities. Ensure billing activities are compliant with institutional and federal policies.
  • Allocate services and resources to develop efficiencies, improve and maintain services and enhance profitability.
  • Provide support and oversight to the billing functions of the animal facility management software, eSirius.
  • Provide financial reports to the department directors and faculty. Interpret financial transactions for users who must make economic and business decisions.
  • Support and help define strategic decision-making and the mission of the departments.
  • Review and manage controlled salary and effort reporting.
  • Manage the administrative staff of each department including hiring/firing, disciplining and managing human resource challenges and problems. Along with Human Resources, resolve complex human resource issues for both departments.
  • Manage hiring and payroll for the department.
  • Coordinate and approve leave and overtime. Oversee and maintain compliance with the time and attendance systems (E210) and procurement card applications and travel program.
  • Work collaboratively with other basic science administrators to develop joint projects and services that benefit the departments as a group
  • Provide leadership in analyzing, defining and improving business processes and solving complicated financial issues
  • Ensure space and equipment inventories comply with School of Medicine and governmental guidelines.
  • Lead customer service initiatives for Research Animal Resources. Conduct and compile surveys of customer satisfaction and demand for services.
  • Other responsibilities as needed and required by each department.

Minimum Qualifications (mandatory):

  • Bachelor’s degree in business, finance, accounting, sponsored projects administration or other related field.
  • 7 years progressively responsible professional-level administrative and financial experience related to monetary or non-monetary resources of a department, center, or unit, including two years supervisory experience and two years financial management experience (e.g., planning, directing, monitoring, organizing, and controlling monetary and non-monetary resources.)
  • Master's degree in a related field may substitute for required experience, to the extent permitted by the JHU equivalency formula.

JHU Equivalency Formula: 18 graduate degree credits may substitute for one year of experience. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

Preferred Qualifications:

  • Advanced degree preferred.

Special Knowledge, Skills, and Abilities:

  • Financial management experience including planning, directing, monitoring, organizing, controlling monetary and non-monetary resources.
  • Supervisory experience.
  • Experience with pre- and post-award procedures for grant, contracts and training grants.
  • Knowledge of financial and statistical principles.
  • Knowledge of federal and state animal welfare laws and regulations.
  • Self-motivated.
  • Ability to write clear, concise professional reports and correspondence
  • Excellent interpersonal skills. The ability to positively interact with all levels of staff.
  • Ability to make independent judgments and act on decisions.

Supervisory Responsibility:

  • Supervision of a staff of nine including administrative supervisor, administrative coordinators, financial analyst, training program coordinator, HR Coordinator.

Classified Title:Administrator
Working Title: Administrator
Role/Level/Range: L/04/LE
Starting Salary Range:$81,300-$111,775; commensurate with experience
Employee group: Full Time
Schedule: Monday-Friday/8:30am-5:00pm
Exempt Status: Exempt
Location: 04-MD:School of Medicine Campus
Department name: 10003430-SOM Admin Research Animal Resources
Personnel area: School of Education

The successful candidate(s) for this position will be subject to a pre-employment background check.

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office atjhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711.

The following additional provisions may apply depending on which campus you will work. Your recruiter will advise accordingly.

During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

Equal Opportunity Employer
Note: Job Postings are updated daily and remain online until filled.

EEO is the Law
Learn more:
https://www.eeoc.gov/sites/default/files/migrated_files/employers/poster_screen_reader_optimized.pdf

School of Medicine - East Baltimore Campus


The successful candidate(s) for this position will be subject to a pre-employment background check.

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711.

The following additional provisions may apply depending on which campus you will work. Your recruiter will advise accordingly.

During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

Equal Opportunity Employer
Note: Job Postings are updated daily and remain online until filled.

EEO is the Law
Learn more:
https://www1.eeoc.gov/employers/upload/eeoc_self_print_poster.pdf
Important legal information
http://hrnt.jhu.edu/legal.cfm

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