Wisconsin, United States
Salary Not Specified
Mar 30, 2021
Employment Type
Full Time
Job no: 232298-US
Work type: Staff-Full Time
Location: Madison
Categories: Accounting, Finance, Purchasing, Event Planning, Program Coordination, Grant, Research, Contract Management, Human Resources, Payroll, Office & Administrative Support

Position Summary:

The project administrator for the UW-Madison's Humanities Education for Anti-Racism Literacy (HEAL) in the Sciences and Medicine project, funded through the Mellon Foundation's Just Futures Initiative, will work under the direction of Center for the Humanities Director, Associate Director in conjunction with the project Primary Investigator and leadership team. The position is responsible for all budgetary and fiscal management, human resources and payroll operations, purchasing and reimbursements, and facilities and record-keeping for the HEAL project. The position is the primary liaison and oversees all human resources, payroll, and all other financial communication to the College of Letters & Science. The position will assist in event planning, travel arrangements, and program coordination as needed. The position is full-time renewable until December 2023.

Position Duties:

List of Duties

Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion

Degree and Area of Specialization:

No Degree Required

Minimum Years and Type of Relevant Work Experience:

Two or more years of administrative, finance or otherwise relevant experience preferred.

The ideal candidate will possess the following desired characteristics:
- History of engagement in anti-racism programming through professional development opportunities, community outreach, and/or committee work
- Experience managing financial transactions for a budget of more than $1 million
- Experience planning logistics for small- and/or large-scale events with intended audiences of 25-1000 people
- Experience working with diverse internal and external stakeholders on projects by organizing recurring meetings, managing calendars, and fielding stakeholder questions
- Experience collaborating with web developers and designers to manage content of a website/social media account
- Ability to demonstrate leadership and work independently as required by the task
- Ability to or experience working with both academic and non-academic audiences, including university administrators, staff, community leaders, faculty, postdocs, and students
- Computer skills (preferably Microsoft Word; Excel; Filemaker)



Work Schedule:


Appointment Type, Duration:



Minimum $18.76 HOURLY
Depending on Qualifications

Instructions to Applicants:

Please click on the "" button to start the application process.

For questions on the position, contact: Marrion Ladd, .

To apply for this position you will need to upload a cover letter, resume and contact information for at least three professional references, including your current supervisor. References will not be contacted without advance notice.

Your cover letter should address your qualifications as they pertain to the minimum number of years and type of relevant work experience listed above.


Marrion Ladd
Relay Access (WTRS): 7-1-1 (out-of-state: TTY: 800.947.3529, STS: 800.833.7637) and above Phone number (See RELAY_SERVICE for further information. )

Official Title:


Employment Class:

University Staff-Ongoing

Job Number:


The University of Wisconsin is an Equal Opportunity and Affirmative Action Employer. We promote excellence through diversity and encourage all qualified individuals to apply.

If you need to request an accommodation because of a disability, you can find information about how to make a request at the following website:

The University of Wisconsin-Madison is engaged in a Title and Total Compensation (TTC) Project to redesign job titles and compensation structures. As a result of the TTC project, official job titles on current job postings may change. Job duties and responsibilities will remain the same. For more information please visit: .

Employment will require a criminal background check. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department .

Applications Open: Mar 30 2021 Central Daylight Time
Applications Close: Apr 18 2021 11:55 PM Central Daylight Time

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