Grants Manager

Position Information

University Code 34121 University Title Assistant Research Administrator University Job Family Research - Support ORP Eligible No For more information on ORP, visit: Retirement Plans
Recruitment Pool All Applicants Recruitment Type Multi Title Scope of Search Local Working Title Grants Manager Position Number 575910 Is this employee on a H1B Visa? No Position Type Staff Job Status Full-Time FLSA Indicator Non-Exempt Employee Group University Employee Department Psychology Organizational Overview

At VCU, we Make it Real through learning, research, creativity, service and discovery — the hallmarks of the VCU experience. A premier, urban, public research university nationally recognized as one of the best employers for diversity, VCU is a great place to work. It’s a place of opportunity, where your success is supported and your career can thrive. VCU offers employees a generous leave package, career paths for advancement, competitive pay, and an opportunity to do mission-driven work.

Position Primary Purpose and General Responsibilities

The Department of Psychology in the College of Humanities and Sciences invites applicants to apply for the position of Grants Manager. The Grants Manager position is responsible for accounting, administrative, operational, and fiscal functions for departmental grants, contracts, cost-share accounts, fellowships, and awards. This position completes tasks with minimal supervision and makes decisions independently while managing and negotiating creative solutions in grants management. This includes daily management and account reconciliation; budgeting; reporting; travel; procurement of materials, supplies, and services. The position will also have independent communication with staff in multiple University offices ensuring compliance with organizational, University, State, and Federal policies, procedures, and guidelines. Will communicate with Principal Investigators in all matters related to grants from pre-award proposal preparation, through post-award grant management and grant close-out. Independently anticipates, identifies, assesses, and resolves grant-related problems that may arise within the University as well as with external collaborators and vendors. Will assist the Grant Administrator and Service Center Director with grant-funded faculty salary administration related to grant release/course buyouts planning, summer salary, fund distribution adjustments, and cost-share accounts. Will monitor all labor distributions on grant projects and will process funding changes before budget end dates and process pre-doctoral graduate student stipend payments.
This position will serve as department contact for compliance assurance efforts with support from the department Grants Administrator, Service Center Director, Chair, and Dean’s Office Financial Management staff as necessary to identify compliance options and help resolve faculty questions and concerns. Also, this position will serve as a departmental procurement and travel administrator, requiring extensive knowledge of procurement and travel policies and procedures. Will communicate changes and updates to current policies to all faculty and staff, and will oversee the completion of procurement and travel documents. Will also serve as a research study participant petty cash custodian and e-gift card research support contact. This position is also a departmental purchasing cardholder.

Minimum Hiring Standards

•Bachelor’s degree in a related field such as accounting, finance, business, management; or an equivalent combination of education and experience is required.
•Demonstrated knowledge of federal, state, and sponsor rules and regulations (e.g. OMB Circulars A-21 and A-110) related to grants.
•Excellent oral and written communication skills.
•Demonstrated experience working in and fostering a diverse faculty, staff, and student environment or commitment to do so as a staff member at VCU .
•Ability to organize work and establish reasonable priorities.
•Technical proficiency is necessary including experience with Microsoft Office (Word, Excel, and PowerPoint), and experience with both web-based and enterprise financial management/reporting systems.

Preferred Hiring Standards

•Experience in university-sponsored programs or grant accounting office post-award

Required Licenses/ Certifications Anticipated Hiring Range $40,000 to $50,000 Application Process/Additional Information

Please submit a resume/CV, and contact information for three professional references, one of whom must be a current or most recent supervisor. A cover letter is optional but encouraged.

Campus Monroe Park Campus Hours/Week 40 hours/week Normal Work Days/Hours Monday-Friday; 8:30 AM to 5:00 PM (flexible) Job Open Date 03/10/2021 Posting will close on or before Open Until Filled Yes Job Category Is this a restricted position? No Is this position eligible to participate in alternative work arrangements? Yes Sensitive Position No Resource Critical Yes Quick Link Posting Specific Questions

Required fields are indicated with an asterisk (*).

  1. * Please describe your experience with Banner Finance, Bank of America Works, RealSource, ChromeRiver and/or RamSPOT.

    (Open Ended Question)

  2. * How many years of experience do you have creating and maintaining reports in Microsoft Excel?
    • None
    • less than 1 year
    • 1-3 years
    • 3-5 years
    • More than 5 years
  3. * Do you have prior experience processing graduate stipend and tuition payments?
    • Yes
    • No
  4. * Please describe your experience with post-award grants management.

    (Open Ended Question)

Optional & Required Documents
Required Documents
  1. Other Document
  2. Resume
Optional Documents
  1. Cover Letter/Letter of Application
  2. Curriculum Vitae (CV)

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