Sr. HR Coordinator
- Employer
- Johns Hopkins University
- Location
- Maryland, United States
- Salary
- Salary Not Specified
- Date posted
- Mar 29, 2021
View more
- Position Type
- Administrative, Business & Administrative Affairs, Financial Affairs, Human Resources Administration
- Employment Type
- Full Time
General
Summary:
Provide human resources and payroll assistance to staff with
direction from CPA HR Manager and HR Generalist. Assist in
developing, implementing, and conducting orientations, workshops,
and training programs for staff. Coordinate the operations and
activities of the CPA Human Resources office. Provide
administrative support to the Human Resources Manager and HR
Generalist. Manage the payroll function/activities for CPA/PBS
staff including full-time, part-time, casual, limited or other
employment category. Analyze payroll processes to identify areas of
improvement. Timely and accurately maintains data in payroll
related information systems; including new hires, position changes,
compensation, organizational and reporting relationship changes,
supplemental payments, terminations and all other payroll related
changes. Initiate FMLA paperwork, monitors FMLA process and informs
management of changes and occurrences. Develop, manipulate and
structure financial reports for financial analysis, forecasting and
trending /results analysis as related to payroll expenditures.
Assist the Finance, HR and other leadership management with
financial or HR projects that have a payroll component. Responsible
for training and supervising daily activities of subordinate
HR/payroll assistants.
This position is not eligible for visa sponsorship.
Principal Duties and
Responsibilities:
Procedural Knowledge:
• Performance: Monitor performance appraisal processes, including
receipt of evaluations on time, helping management in determination
of appropriate percent salary increases.
• Incentive Plan: Monitor plan activities including calculations of
salary percentages, monitor for eligibility, and process quarterly
group and individual incentive payouts for Core Services employees.
Provide guidance to PBS HR/Payroll Contacts for quarterly
processing procedures.
• Compensation: Monitor preparation and processes of salary
adjustments for new hires, promotions and increases, transfers,
overtime/reduction in salary, and supplemental payments. Work
directly with JHU Central Payroll as needed.
• Classifications: Review submitted forms for content and clarity;
forward to HR Director for review; track status of submitted forms;
prepare salary equity analysis sheet; assist HR Director in
developing appropriate salary recommendations; distribute needed
documentation to SoM payroll and supervisors.
• Terminations: Prepare and process all terminating employees,
ensuring passwords and security clearances are withdrawn.
• Payroll: Timely and accurately maintains data in payroll related
information systems; including new hires, position changes,
compensation, organizational and reporting relationship changes,
supplemental payments, terminations and all other payroll related
changes. Analyze payroll processes to identify areas of
improvement. Resolve paycheck delivery issues by monitoring unusual
situations i.e. terminations, new hires, leave of absence, and
location transfers.
• Finance: Work under the advisement of CPA Finance to assure
correct application of payroll budgets during department
realignments, making necessary adjustments in the payroll
system.
• FMLA: Prepare FML letters ensuring appropriate forms have been
completed for processing. Track each employee on FML/STD through
E210 monitoring of accrued leave status. Advise employees regarding
FML and STD procedures throughout their leave and upon their return
for appropriate payroll adjustments.
• File Maintenance: Maintain highly confidential files and records
(paper and computer) on current and terminated staff. Purge files
according to federal, state, and JHU regulations.
• Orientation: Assist in developing and implementing CPA new
employee orientations, workshops and training programs; coordinate
logistical arrangements; develop and update orientation
presentations, informational and resource materials for staff.
Provide orientation for new employees to include information on
CPA; ensure each new employee receives copy of their job
description and other materials and resources.
• E210s: Ensure timely submission and approval of electronic
timesheets on a monthly basis. Monitor proper use of absence codes.
Provide problem resolution to managers, supervisors, timekeepers
and staff.
Technical
Knowledge:
• Serves as a knowledgeable resource to employees and
supervisors/managers on the interpretation and application of HR
programs, policies, and practices.
• Helps ensure that the unit is in compliance with applicable
employment laws and regulations as well as university policies and
procedures.
• Serve as JHED Administrator.
• Monitor employee relations issues.
• Knowledgeable in human resources and/or payroll
processes/functions.
Professional
& Personal Development:
• Participates in on-going educational activities.
• Assists in the training of staff.
• Keeps current of industry changes by reading assigned material on
work related topics.
• Completes three days of training annually.
Service Excellence:
• Must adhere to Service Excellence Standards.
o Customer Relations
o Self-Management
o Teamwork
o Communications
o Ownership/Accountability
o Continuous Performance Improvement
Supervision of
Others:
May supervise HR Assistants and Coordinators as assigned by HR
Manager.
REQUIREMENTS:
Education:
• HS/GED required.
• Bachelor degree in related field required.
Additional job related experience beyond minimum
experience qualifications may substitute for formal education
requirement to extent permitted by JHU equivalency formula.
Experience:
• Three years of related experience required.
• Working knowledge in MS Office Applications (WORD, EXCEL, Power
Point) required, (Access) preferred.
• Working knowledge in JHU electronic SAP (HR, Payroll, online
payment, Organizational Object Management, purchasing and time
management) preferred.
• Excellent oral and written communication skills.
• Proficient with basic mathematical calculations.
• Ability to capture information from a variety of sources, and
able to perform analysis, provide solutions and
recommendations.
• Able to move between multiple tasks with conflicting priorities
to meet deadlines.
• Demonstrated ability to show good judgment in communication
issues that are sensitive and confidential.
• Ability to exercise independent judgment, interact effectively
with diverse clientele and demonstrate excellent customer
service.
• Ability to work with minimal supervision with a high level of
accuracy.
Additional education beyond minimum experience qualifications may
substitute for required experience to the extent permitted by the
JHU equivalency formula.
Minimum Skills
& Abilities:
Able to operate basic office equipment, e.g. photo copier, fax
machine, scanner, PC, telephone, etc.
Physical
requirements for the job:
• Able to sit in a normal seated position for extended periods of
time.
• Able to reach by extending hand(s) or arm(s) in any
direction.
• Finger dexterity required, able to manipulate objects with
fingers rather than entire hand(s) or arm(s), e.g., use of computer
keyboard.
• Able to communicate using the spoken and written word.
• Able to see within normal parameters and to hear within normal
range.
• Able to move about.
• Able to lift minimum weight, 10 lbs.
Classified
Title:Sr. HR Coordinator
Working Title: Sr. HR Coordinator
Role/Level/Range: ATP/03/PB
Starting Salary Range:$43,530 - $59,795 annually
Employee group: Full Time
Schedule: M-F, 8:30 am - 5:00 pm
Exempt Status: Exempt
Location: 20-MD:JH at Franklin Square
Department name: 10003882-SOM Admin CPA Human Resources
Personnel area: School of Medicine
The successful candidate(s) for this position will be subject to a pre-employment background check.
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office atjhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711.
The following additional provisions may apply depending on which campus you will work. Your recruiter will advise accordingly.
During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
Equal Opportunity Employer
Note: Job Postings are updated daily and remain online until
filled.
EEO is the Law
Learn more:
https://www.eeoc.gov/sites/default/files/migrated_files/employers/poster_screen_reader_optimized.pdf
The successful candidate(s) for this position will be subject to a pre-employment background check.
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711.
The following additional provisions may apply depending on which campus you will work. Your recruiter will advise accordingly.
During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
Equal Opportunity Employer
Note: Job Postings are updated daily and remain online until filled.
EEO is the Law
Learn more:
https://www1.eeoc.gov/employers/upload/eeoc_self_print_poster.pdf
Important legal information
http://hrnt.jhu.edu/legal.cfm
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