Accounting Technician
- Employer
- Colby College
- Location
- Maine, United States
- Salary
- Salary Not Specified
- Date posted
- Mar 30, 2021
View more
- Position Type
- Faculty Positions, Business & Management, Accounting & Finance, Administrative, Business & Administrative Affairs, Business & Administrative Support, Financial Affairs
- Employment Type
- Full Time
Job Details
Department:
Facilities Business and Administrative Services
Pay Rate Type:
Hourly
Employee Type:
Job Summary:Facilities Services is seeking an experienced accounts payable professional to join the administrative team. This position will provide exceptional service and support for Facilities Services staff, vendors, and other College constituents. The accounting technician has a broad range of accounting, record-keeping and administrative responsibilities. Primary duties include accounts payable, accounts receivable, and recordkeeping. The work involves using spreadsheets, centralized database systems, facilities management software, and other computer functions. We encourage inquiries from candidates who will contribute to the diversity of our College, including its cultural and ethnic diversity.
Accounting Technician
Facilities Services
Full-Time, Non-Exempt, Hourly, Support Staff Appointment
ESSENTIAL FUNCTIONS AND RESPONSIBILITIES:
- Coordinate accounts payable, accounts receivable, and related accounting and administrative functions
- Maintain thorough accounting records as required; produce reports, spreadsheets, journal vouchers, and other documents as required; manage cash receipts
- Compile status and budget data from work orders to prepare and distribute weekly vandalism reports; carry out analyses related to vandalism on a regular basis
- Use a variety of computer software, including Excel, word processing, maintenance management (TMA), and financial ledger system (Workday), to collect, process and maintain information and provide reporting documents as required
- Process invoices, journal vouchers, and other financial documents; assign labor and material to appropriate accounts; issue R & R project numbers, balance accounts to General Ledger, and prepare regular reports
- Maintain department purchasing cards; verify purchases; use campus system to assign account numbers to card purchases
- Work independently and balance multiple priorities in an organization with periods of high activity; show initiative in assuming and carrying out responsibilities
- Act as a resource for employee questions concerning accounting and accounts payable
- Function cooperatively as a member of the department’s administrative support team, including stockroom and purchasing technician, project support technician, and department administrative assistant; provide backup for other administrative support staff as required including answering telephones, creating work orders, and creating purchase orders
- Communicate effectively and personably with a diverse community of people
- Follow department safety rules and procedures
- Perform additional duties as assigned; duties, responsibilities, and activities may change at any time with or without notice
QUALIFICATIONS:
- High school diploma or equivalent required; professional coursework or post-secondary education are a plus
- Relevant coursework in business administration or accounting strongly preferred
- Minimum of 3-5 years prior work experience in accounting, particularly in the areas of accounts payable; additional education may be substituted for work experience
- Must be able to work independently, exercise judgment, and manage projects with minimal supervision as well as to adjust as new projects are assigned
- Proficiency and ability to adapt to a variety of computer software and systems
- Ability to consistently look for ways to improve and develop efficiencies and assist with implementation
- Organizational skills, attention to detail, accuracy, impeccable integrity, and maintaining confidentiality necessary
- Solid communication skills in order to work collaboratively with members of a diverse community and to provide excellent customer service
KEY RELATIONSHIPS:
Reporting to the director of business and administrative services, this position interacts with department administrators, supervisors, and employees; faculty, staff, and students; and a variety of outside customers, vendors, and visitors.
WORKING CONDITIONS/PHYSICAL REQUIREMENTS :
Normal working hours for this position are Monday through Friday, 7:00 AM to 3:30 PM. Additional hours will be required at certain times of year. Work area is a general office environment in a facility that accommodates some maintenance operations. Occasional visits to other areas of campus required. Occasional lifting is required. Computer usage involving repetitive hand/wrist motion is also necessary.
TO APPLY :
Interested candidates should apply electronically by clicking the "Apply" button on the Colby College website. Please submit a letter of interest, resume, and the contact information of three professional references. Materials should be addressed to:
Accounting Technician (Facilities Services) - Search Committee
A review of applications will begin immediately and will continue until the position is filled.
Company
Founded in 1813, Colby College is the 12th oldest liberal arts college in the United States.
Distinctive in its offerings, Colby provides an intimate, undergraduate-focused learning environment with a breadth of programs presenting students and faculty with unparalleled opportunities. A vibrant and fully integrated academic, residential, and cocurricular experience is sustained by a diverse and supportive community. Located in Waterville, Maine, Colby is a global institution with students representing nearly every U.S. state and approximately 70 countries.
Colby’s model provides the scale and impact of larger universities coupled with intensive learning in a community committed to scholarship and discovery, multidisciplinary approaches to integrated learning, study in the liberal arts, and leading-edge programs addressing the world’s most complex challenges. Its network of partnerships with prestigious cultural, research, medical, and business institutions extends educational and scholarly collaborations, providing students with unmatched experiences leading to postgraduate success.
The College’s wide variety of programs and labs provides students and the community access to unique experiences: the Colby College Museum of Art, the finest college art museum in the country, and the Lunder Institute for American Art have made the College a nationally and internationally recognized center for art scholarship; DavisConnects prepares students for lifelong success by combining a forward-thinking liberal arts education with extensive internship, research, and global opportunities for all students regardless of their personal networks and financial circumstances; and the 350,000-square-foot Harold Alfond Athletics and Recreation Center, is the most advanced and comprehensive NCAA D-III facility in the country. In fall 2021, Colby opened the Davis Institute for Artificial Intelligence, the first such institute at a liberal arts college. Colby’s new Island Campus, consisting of Allen and Benner islands, gives Colby a significant presence on the coast of Maine for a wide range of academic programs and activities and undisturbed environments ideal for conducting interdisciplinary experiences.
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