Payroll Specialist

A successful candidate will play an active role in FMU's existing academic and operational success. Responsible for the University’s payroll function. Interprets and applies federal; state and/or University guidelines; policies; and procedures in controlling; compiling; monitoring; analyzing; and reporting on financial operations such as budgeting; forecasting; financial planning; and financial performance.

Essential Functions:

Directs and supervises the daily administrative and fiscal operations and activities of payroll, including compliance with state, federal, and local laws/regulations. Compose, distribute and respond to inquiries and distribute payroll-related communication, documents, and/or materials to employees.

  • Payroll Processing: perform accurate and timely processing of the University’s payroll to completion, data entry of payroll detail into the University's HRIS, reconciliation of payroll batches, and payroll management report requests. Data entry of time-allowance/accruals and review for accuracy and completeness of salary, regular time, overtime, leave of absence, vacation payouts, retirements, terminations, retro, and severance payments. Process employee garnishments, deductions, and distribute manual checks. Process the preparation and submission of all federal and state payroll tax reports.
  • Participate in complex payroll support functions; calculate, review, verify and post a variety of complex payroll data such as gross pay, retirement, contract adjustments, retroactive payments, hours, tax information, and leave; balance, reconcile and submit payrolls for check processing; input of new hires and enrollment/separation applications for retirees and active employees in the appropriate retirement system.
  • HRIS: quality assurance of HRIS updates. Streamlines payroll processes, tracking, reporting, and analysis. Ensures the integrity of employee demographic and employment data and the maintenance of all personnel; benefits; and payroll information. Focuses on the management of all aspects of technology service delivery; and management of multiple projects.
  • Audit: performs various audit and verification procedures related to payroll and fiscal auditing. Provides clarification to internal policies, practices, and information requests. Research and investigates, and responds to difficult and sensitive issues professionally; identifies and reports findings; takes corrective action as necessary.
  • Financial Analyst: reviews internally generated source documents (majority of which are Personnel Action Forms) for accuracy and completeness. Prepares periodic reports, schedules, and reconciliations; participates in the year-end closing process and annual audit. Participate in the preparation and maintenance of records and reports related to payroll, employee information, timesheets, benefits, salaries, leave, taxes, deductions, payments, and related financial and statistical data, records, and reports.
  • Coordinate auditing, record-keeping, and reporting functions to ensure proper application, calculation, and reporting of payroll data, benefits, and taxes; oversee and participate in the coding and application of voluntary deductions; oversee the distribution and processing of retirement plans and Health Savings
  • Develops and maintains the integrity of HRIS, including, but not limited to, accurate and confidential payroll and attendance records, pay calculations, retirement reporting, timesheets, new hire information, and voluntary deductions.
  • Processing and auditing of employee leave and time-off information and related reports and documents. Oversee the inputting, coding, and adjustment of employee time in HRIS.
  • The omission of specific duties does not preclude the supervisor from assigning duties that logically relate to the position.

Required Knowledge, Skills, and Abilities:

  • Principles and practices involved in payroll administration and retirement systems.
  • Applicable laws, codes, regulations, policies, and procedures.
  • Tax withholding, voluntary deductions, and employee benefits.
  • Preparation, maintenance, verification, auditing, and processing of payroll records and reports.
  • Computer applications for payroll and auditing functions, general data processing terminology, and capabilities.
  • Financial and statistical record-keeping techniques.
  • Preparation of financial statements and comprehensive accounting reports.
  • Ability to handle information of sensitive and confidential nature in the utmost professional manner. Demonstrate a high level of professionalism, initiative, resourcefulness, and personal accountability.
  • Effective analytical and decision-making skills. Excellent communication (oral and written), organizational, and time management skills. Effective interpersonal skills and ability to work with diverse constituents.
  • Attention to detail and adaptability to a changing environment is extremely important as well as dependability.
  • Moderate physical activity. Requires handling objects of average-weight up to fifty (50) pounds or standing and/or walking for more than four (4) hours per day.
  • Note: In compliance with the American Disabilities Act (ADA), those functions of the job which are identified as essential are required to be performed with or without reasonable accommodations.


  • The position requires a bachelor’s degree in human resources, business administration, and development experiences directly related to the duties and responsibilities specified. Master’s degree preferred.
  • SHRM Certification preferred.
  • Must have the ability to hold information in confidence, be able to communicate to all levels of staff, make unbiased decisions and recommendations.
  • Attention to detail and adaptability to a changing environment is extremely important as well as dependability.
  • Proficiency in MS Office Suite, as well as knowledge and understanding of the organizational structure, workflow, and operating procedures.
  • Flexibility to work outside of normal business hours.
  • Pre-Employment screening is required: criminal background check and drug testing.

Qualified applicants are asked to upload a cover letter of interest, resume/curriculum vitae, and/or certifications, if applicable.

Supplemental Information

We offer a competitive salary commensurate to experience. In addition to the completed application, candidates must submit a list of three professional references (at least one from a previous employer) that includes names and contact information. Review of application materials will begin ASAP and will continue until the position is filled. No phone calls, please.

Florida Memorial University is an Equal Employment Opportunity Employer.

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