Assistant Director - E5

New York, United States
Salary Not specified
Mar 26, 2021
Employment Level
Employment Type
Full Time

Assistant Director - E5

Required Qualifications (as evidenced by an attached resume):
Bachelor's degree (foreign equivalent or higher) in business, finance or a related field. In lieu of a degree, four years of directly related full time experience, or a combination of higher education and experience totaling four years may be considered. Five (5) years of full-time progressively responsible, highly complex technical and managerial experience in research administration or sponsored programs in an academic or equivalent setting. Demonstrated knowledge of program administration guidelines of both Federal and non-Federal funding agencies. Advanced skills in the use of Word, Excel, Adobe Acrobat and PeopleSoft.

Preferred Qualifications:
Advanced degree (or foreign equivalent) in business, finance, or an area relevant to post award grants administration. Certified Research Administrator or Certified Financial Research Administrator. Additional experience in human subject compliance, intellectual property, conflict of interest, subcontract management, procurement, property management, environmental health and safety and human resources. Extensive experience in all aspects of post-award services with background and experience in coordinating and supervising Federal financial reporting requirements, including OMB Circular 2CFR 200 Uniform Guidance. Post award financial management experience with all types of award mechanisms including grants, contracts, subcontracts and cooperative agreements. Membership in professional organizations such as SRA and/or NCURA.

Brief Description:
Provide post-award services to faculty and staff; monitor, analyze and continuously improve the business process of the post-award operation by providing a cohesive and flexible management of post-award funding that supports the research mission of the Research Foundation and Stony Brook University. The ideal candidate will have the ability to understand and apply university policies and procedures, as well as the laws, rules and regulations pertaining to grants, contracts, cooperative agreements, sub-awards and subcontracts.

  • Perform all aspects of maintaining processes and procedural changes as they are developed, updating all shared tools. Responsible for providing cross functional training for campus users, engaging other administrative units on campus to streamline the work flows between units and to allow for enhanced training experiences for campus stakeholders.
  • Initiate demonstrations and process reviews for Departmental Administrator Committee (DAC) meetings. Provide overviews to stakeholders with respect to technical needs and process flows, including respective expenditure support administrative units for sponsored awards.
  • Develop and maintain tools for efficient and compliant sponsored fund management. Create an inventory of expenditure support internal controls with regard to daily sponsored project management and expenditure processes. Conduct introductory meetings with new project directors and administrative staff to acquaint them with how to conduct research at Stony Brook. Provide input to OVPR Research Quarterly News articles.
  • Develop and evaluate the tools needed for the oversight of sub-award expenditures in keeping with the Federal Uniform Guidance. Continue to assist with the roll out of the campus travel system to ensure appropriate implementation for the research community. Engage in the deployment of myResearch Proposal and Award management system with the goal of maximizing efficiency for all team members.
  • Provide strategic vision and input into post award functional responsibilities with regard to expenditures and fiscal oversight. Assist with creating and maintaining internal control documents. Assist with cross training between specialist units to better serve PI's and their support teams and to create a broader life cycle understanding by all team members. Provide both teams with a broader understanding of post award processes during meetings.
  • Supervision: Oversee and manage Grants Management Specialist staff. Develop and implement appropriate professional development and training programs for direct reports. Ensure all employees in this position's portfolio have development and training plans. Support clerical staff position development with the goal of maximizing assistance to office needs and coverage for campus customer service.
  • Outreach and Professional Development: Participate, as appropriate, in internal and external professional activities, such as an author, committee member, search chair, meeting or conference presenter, staying abreast of emerging developments within the fields.
  • Assist and back up Director as needed.
  • Other duties or projects as assigned.

Special Notes:
The Research Foundation of SUNY is a private educational corporation. Employment is subject to the Research Foundation policies and procedures, sponsor guidelines and the availability of funding. FLSA Exempt position, not eligible for the overtime provisions of the FLSA. Minimum salary threshold must be met to maintain FLSA exemption.

Resume/CV and cover letter should be included with the online application.

Due to U.S. Export Control laws and regulations, the candidate hired will need to be a U.S. citizen, lawful permanent resident, or other "protected individual" (as defined by 8 U.S.C. Sec. 1324b(a)(3).

Stony Brook University is committed to excellence in diversity and the creation of an inclusive learning, and working environment. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, familial status, sexual orientation, gender identity or expression, age, disability, genetic information, veteran status and all other protected classes under federal or state laws.

If you need a disability-related accommodation, please call the university Office of Equity and Access (OEA) at (631) 632-6280 or visit OEA.

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