ASDOH - Post-Doc Program Coordinator, Orthodontics

A.T. Still University
Arizona, United States
Salary Not Specified
Mar 25, 2021
Employment Level
Employment Type
Full Time

A.T. Still University's Arizona School of Dentistry and Oral Health (ATSU-ASDOH) seeks applications for a Post-Doc Program Coordinator, Orthodontics. This position reports to the Director of Clinic Operations, Orthodontics, while supporting day-to-day activities & functions of the Orthodontic program and residents and providing administrative support to faculty and staff in Ortho.

The starting pay rate for this position is $17.73 per hour.

Job Duties:
  • Primary Institutional Liaison for all incoming and prospective Orthodontic residents .
  • Manage and organize recruitment, screening, and enrollment of residents.
  • Coordinates curriculum for resident orientation at the direction of Clinical & Educational Director faculties for each program.
  • Monitor resident progress for program completion and certification.
  • Prepare and submit vendor payment purchase order (PO) requests for non-clinical/consumable items.
  • Coordinate Orthodontic internal referrals.
  • Record and track Orthodontic residents’ time off for medical, CE and vacation, and reporting to the Registrar.
  • Track and report all resident incidents and exposures.
  • Create and maintain activities log of the Orthodontic program as required by CODA.
  • Schedule meetings and room bookings as related to faculty, residents, students and administration of the Orthodontic Program, along with preparation of meeting documents as needed.
  • Compile agenda, record and distribute the minutes of Post-doctoral Orthodontic meetings.
  • Keep the Orthodontic department & Triton team apprised of pertinent resident scheduling changes and update changes in Dolphin and Google.
  • Oversee allocation of annual budget for the educational, resident-related activities, i.e. orientation, interviews.
  • Work with faculty to schedule lunch and learns, reserve the room, and make arrangements for the food.
  • Administrative assistant to the Orthodontic Administrative and Clinical Directors, including maintaining multiple calendars, emails, and general correspondence.
  • Manage the Google and Dolphin calendars for the Orthodontic program.
  • Oversee the Google calendar for the Orthodontic conference rooms, receiving and booking all incoming requests.
  • Write detailed, accurate communication, including memorandums, letters and reports concerning the program.
  • Monitor resident course completion in Canvas.
  • Assist with travel arrangements as requested – traveling ASDOH faculty, visiting lecturers, and internal faculty.
  • Assist with submitting travel requests for faculty as requested.
  • Perform all department clerical work (scanning, filing, scheduling).
  • Assist Faculty in chart audits and work with residents to resolve deficiencies.
  • Manage and maintain records related to the Orthodontic program.
  • Run Dolphin patient reports, monitor and communicate with recall and unscheduled patients, track correspondence.
  • Post Program Directors research as needed.
  • Retrieve Orthodontic mail from the bin and deliver to appropriate personnel.
  • Assist with patient records requests for Orthodontic patients.
  • Provides clerical support as needed to Orthodontic department and faculty.
  • Acts as back up to the Orthodontic deposit process.
  • Other duties as assigned .
  • Two-year college certificate or equivalent required; preferred in education, business, or administration.
  • Strong Administrative background with project management experience; calendar coordination and event planning a plus.
  • Ability to deescalate in a conflict or confrontation.
  • Organizational, computer and writing skills.