Vice President of Administrative Services
- Employer
- College of Alameda
- Location
- California, United States
- Salary
- $149,874.00 - $172,931.00
- Date posted
- Mar 25, 2021
View more
- Position Type
- Executive, Other Executive
- Employment Level
- Executive
- Employment Type
- Full Time
College of Alameda
Vice President of Administrative Services
Salary Range: $149,874 – $172,931/yr
Application Deadline: **OPEN UNTIL FILLED – APPLICATIONS MUST BE RECEIVED APRIL 23 2021 FOR FIRST REVIEW DATE OF APRIL 26, 2021
To apply for this position, please visit our career site at: http://50.73.55.13/counter.php?id=196194
Under general administrative direction of a College President, serves as a campus Assistant Chief Executive Officer (CEO), overseeing budget development, fiscal operations, fiscal accountability, facilities management, major construction and renovation projects, campus information technology, Central cashiering, bookstore, business office, campus human resources, campus payroll, Campus accounting, custodial, food services, building grounds, maintenance, and other duties as assigned. May serve as the acting College CEO in the absence of the College President.
DUTIES AND RESPONSIBILITIES
Any one position may not include all of the duties listed nor do listed examples include all tasks which may be found in positions of this class. To perform this job successfully, an individual must be able to perform each essential duty of the position satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions required for the position.
• Serves as an Assistant Chief Executive Officer and Chief Business
Officer for a college in the District, overseeing budget
development, fiscal operations, fiscal accountability, facilities
management, major construction and renovation projects, campus
information technology, central cashiering, bookstore, business
office, campus human resources, campus payroll, campus accounting,
Custodial, food Services, building grounds, maintenance, and other
duties as assigned.
• Provides vision and leadership for a diverse, dynamic and
innovative community of managers, faculty, staff and
students.
• Provides overall leadership in the area of business and
administrative services programs, ensuring that the instructional,
student, and/or support services programs reflect the educational
philosophy and institutional goals of the College and the
District.
• Ensures that accreditation standards are met.
• Plans, directs, and oversees the financial, human resources, risk
management, and information technology functions of the
college.
• Develops, manages, and oversees College’s budget and all funds in
consultation with the Academic Senate and faculty.
• Allocates or assists in allocation of financial resources to
accomplish College educational mission and goals in accordance with
established budget processes in consultation with the Academic
Senate and faculty.
• Interprets and analyzes pertinent educational and financial laws,
legislation, policies, regulations and procedures to determine
impact on the College and to formulate compliance and reporting
strategies.
• Develops, recommends and carries out comprehensive policies and
programs for managing the College’s business and administrative
activities in accordance with College and District missions and
goals.
• Provides in-service training programs for staff on policies, work
methods, materials, customer service, equipment, and Work
safety.
• Serves as College Safety Officer; ensures compliance with all
pertinent labor laws and collective bargaining agreements.
• Ensures campus safety with students, staff, and the public.
• Oversees the hiring processes and payroll functions for College
managers, supervisors, faculty and classified staff.
• Ascertains and meets College and community educational and
financial needs by communicating effectively with managers,
supervisors, and staff and the Service area Community in
consultation with the Academic Senate and faculty.
• Actively participates in and supports College shared governance
components and activities and other collaborative processes.
• Assists in the development and maintenance of the assigned
college’s educational strategic plan.
• Develops and participates in College and District planning
processes to assure articulation between financial planning goals
and objectives and those of other College and District
organizational units.
• Supports a climate that promotes innovation and improved service
to students and the community; cooperates with area staff, faculty
and other managers to develop processes that are student-friendly
and supportive of student success in consultation with the Academic
Senate and faculty.
• Manages and participates in the continued evaluation and
improvement of assigned College-wide business and administrative
programs and services.
• Oversees and coordinates new construction, remodeling, grounds
renovation, maintenance, and campus related projects.
• Oversees research and submission of grant applications and
proposals to federal, state, foundation and other funding agencies,
to augment College resources for educational programs and services
in consultation with the Academic Senate and faculty.
• Manages assigned managers, faculty, classified and supervisory
staff.
• Assists in the training of assigned managers, supervisory,
faculty and classified staff.
• Evaluates assigned managers, supervisors and classified
staff.
• Consults with the Academic Senate and faculty on all academic and
administrative matters including, but not limited to, processes for
institutional planning and budget development.
• Represents the college on College and District-wide committees
and taskforces, as well as to community groups, professional
organizations, other colleges and K-12 schools.
• Responds to and seeks resolution of complaints arising from
assigned divisions and major program area activities, including
participating in the process of collective bargaining contract
grievances.
• Employs appropriate techniques and strategies to resolve disputes
and to enhance communication and Cooperation among the members of
the College and District communities.
• Travels throughout the District in carrying out responsibilities
and functions.
• Performs other duties as assigned by the President.
MINIMUM QUALIFICATIONS
1. Possession of a Master’s Degree from an accredited college or university.
2. One year of formal training, internship or leadership experience reasonably related to the administrator’s administrative assignment.
3. Applicant must have demonstrated cultural competency, sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, and ethnic backgrounds of community college staff, faculty, and students.
KNOWLEDGE & ABILITIES
Knowledge of:
• Community College budget procedures, finance, accounting,
payroll, human resources, information technology, facilities,
buildings and grounds, maintenance, construction management, and
equipment; the goals of shared governance;
• Principles and practices of administrative organization and
management, planning, supervising and evaluating the work of
others, employee motivation and training;
• Applicable federal, state, local, District and College laws,
rules and regulations, and collective bargaining Contract
provisions;
• Complex business level English usage, spelling, grammar and
punctuation; modern office tools Such as Computers and
printers;
• Typical modern office computer software programs; report and
presentation Writing; the relationship and interaction of a
community college and the varied communities, Special-interest
groups, and public agencies it serves;
• The purposes, goals and philosophy underlying the delivery of
education in a community college setting;
• Budget development and management;
Ability To:
• Independently perform assigned critical and highly complex senior
management level duties with an entrepreneurial spirit and with
effectiveness, speed and accuracy;
• Successfully manage people, major College-wide programs and
initiatives;
• Effectively oversee college change efforts, problem-solving,
short and long-term strategic financial planning processes and
financial resources;
• Manage personnel resources of a College, including motivating,
developing and directing people; communicate effectively both
orally and in Writing;
• Use personal computers utilizing typical office software
applications, including the Internet;
• Work effectively in a participatory governance environment to
accomplish the goals and objectives of the college;
• Communicate effectively and constructively with persons of
diverse cultures, language groups, and abilities;
• Establish and maintain effective working relationships with those
contacted in the course of work.
We are an EOE
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