Administrative Specialist

Posting Details

Job # 036869 Department Code 00000 Department Enrollment Management & The Student Experience (ESE) Job Title Administrative Specialist Location Syracuse, NY Pay Range Commensurate with experience Staff Level S4 FLSA Status Non-exempt Hours

Standard University business hours

8:30am – 5:00pm (academic year)
8:00am – 4:30pm (summer)

Hours may vary based on operational needs.

Job Type Full-time Campus Syracuse, NY Unionized Position Code Not Applicable Job Description

The administrative specialist will provide administrative support to the Office of the Associate Vice President for Student Engagement and the Office of Student Activities. This position will provide administrative support including, but not limited to, appointment scheduling, correspondence, travel, calendar management, student staff management, budget reconciliation, development of reports and presentations, and database management. This position also provides triage for, and interface with, six additional departments and their staff. The position requires a professional that can maintain confidentiality, interact with difficult publics, and have extraordinary written and interpersonal communication skills, with very fine-tuned attention to detail.


Bachelor’s degree with five or more years of full-time administrative experience, working in a fast-paced environment.

Preferably within a college or university setting.

Job Specific Qualifications

Working knowledge of Microsoft Office Suite, PeopleSoft applications, and database management.

Candidate must have excellent interpersonal communication skills, a strong attention to detail and ability to interact with difficult and sensitive subject matter.


Provides administrative support to the AVP and the Office of Student Activities including, but not limited to, travel, meeting planning, appointment scheduling, correspondence, special projects, development of reports and presentations, and database management. Provides triage for, and interface with, seven (7) departments and their staff within the Discovery & Engagement portfolio. Recruit, Train and supervise the student front desk assistants (FDA’s), in opening and closing procedures, as well as training on proper etiquette in answering phone calls or addressing visitor’s needs.

Monitors OAVP budget to include reconciliation of expenditures, procurement card verification statements, and payroll for the portfolio.

Provides administrative support to Co-curricular to include scheduling meetings, scanning and distribution of applications to committee members, keeps meeting minutes, and reconciling/updating the budget spreadsheet for the project each month.
View History

Interfaces with senior executives and their staff, from across campus, in the delivery of information and services; solve complex problems related to cross-departmental administration and student life topics; manages confidential human resource, financial and portfolio information for the associate vice president.

Applies well-developed analytical, cognitive, technical and/or computer skills with a focus on Microsoft Office Suite, PeopleSoft and PowerPoint applications, and database management.

Physical Requirements




Application Instructions

In addition to completing an online application, please attach a resume and cover letter.

About Syracuse University

Syracuse University is a private, international research university with distinctive academics, diversely unique offerings and an undeniable spirit. Located in the geographic heart of New York State, with a global footprint, and nearly 150 years of history, Syracuse University offers a quintessential college experience.

The scope of Syracuse University is a testament to its strengths: a pioneering history dating back to 1870; a choice of more than 200 majors and 100 minors offered through 13 schools and colleges; nearly 15,000 undergraduates and 5,000 graduate students; more than a quarter of a million alumni in 160 countries; and a student population from all 50 U.S. states and 123 countries. For more information, please visit

About the Syracuse area

Syracuse is a medium-sized city situated in the geographic center of New York State approximately 250 miles northwest of New York City. The metro-area population totals approximately 500,000. The area offers a low cost of living and provides many social, cultural, and recreational options, including parks, museums, festivals, professional regional theater, and premier shopping venues. Syracuse and Central New York present a wide range of seasonal recreation and attractions ranging from water skiing and snow skiing, hiking in the Adirondacks, touring the historic sites, visiting wineries along the Finger Lakes, and biking on trails along the Erie Canal.


Syracuse University is an equal-opportunity, affirmative-action institution. The University prohibits discrimination and harassment based on race, color, creed, religion, sex, gender, national origin, citizenship, ethnicity, marital status, age, disability, sexual orientation, gender identity and gender expression, veteran status, or any other status protected by applicable law to the extent prohibited by law. This nondiscrimination policy covers admissions, employment, and access to and treatment in University programs, services, and activities.

Commitment to Supporting and Hiring Veterans

Syracuse University has a long history of engaging veterans and the military-connected community through its educational programs, community outreach, and employment programs. After World War II, Syracuse University welcomed more than 10,000 returning veterans to our campus, and those veterans literally transformed Syracuse University into the national research institution it is today. The University’s contemporary commitment to veterans builds on this historical legacy, and extends to both class-leading initiatives focused on making an SU degree accessible and affordable to the post-9/11 generation of veterans, and also programs designed to position Syracuse University as the employer of choice for military veterans, members of the Guard and Reserve, and military family members.

Commitment to a Diverse and Inclusive Campus Community

Syracuse University maintains an inclusive learning environment in which students, faculty, administrators, staff, curriculum, social activities, governance, and all other aspects of campus life reflect a diverse, multi-cultural, and international worldview. The University community recognizes and values the many similarities and differences among individuals and groups. At Syracuse, we are committed to preparing students to understand, live among, appreciate, and work in an inherently diverse country and world made up of people with different ethnic and racial backgrounds, military backgrounds, religious beliefs, socio-economic status, cultural traditions, abilities, sexual orientations and gender identities. To do so, we commit ourselves to promoting a community that celebrates and models the principles of diversity and inclusivity.

Quick Link Job Posting Date 03/24/2021 Application Deadline Full Consideration By Job Category Staff Message to Applicants

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