Alumni Engagement Manager

Saint Martins University
Washington, United States
Salary Commensurate with experience
Mar 23, 2021
Employment Level
Employment Type
Full Time

The Alumni Engagement Manager implements Institutional Advancement’s annual plan for strengthening and growing alumni engagement through regular contact with members of the National Alumni Board, alumni leaders in the regional chapters, and local alumni engaged with supporting Saint Martin’s efforts to expand alumni involvement fitting with the university’s strategies and goals. The manager oversees a comprehensive University alumni engagement program that includes planning and executing milestone class reunions, Homecoming, alumni recognition programs, local and regional events, and visiting alumni to identify and recruit volunteers as needed for alumni events and other areas on campus. Develops, recommends, and manages the alumni program operating budget.


Ranked by Niche as the second (#2) most diverse private college in Washington State in 2020, Saint Martin’s is extremely proud of our student diversity.  Our university treasures persons of all abilities, ages, ethnicities, genders, nationalities, orientations, races, and religions.  In particular, we know that students educated in ethnically diverse settings perform better academically and reap greater professional success than their peers from more homogeneous learning environments. We proudly celebrate that our student population is 51% undergraduate and 32% graduate students of color.  We are committed to pursuing an employee community that reflects a similar, if not the same percentage. 

Therefore, we intentionally encourage and request that members of historically underrepresented groups apply to join this community.  All of us, from all backgrounds, are making a commitment to do and be better for our students, faculty, and staff.

Established in 1895, Saint Martin’s University serves as the educational mission of Saint Martin’s Abbey.  The Abbey is a Catholic Benedictine monastery, whose members pray, work, and live together on the University campus.  As the mission is Catholic and Benedictine, one of our values is a spirit of hospitality welcoming all, regardless of an individual’s faith, religion, or spirituality. 



Essential Functions & Responsibilities - Essential functions, as defined under the Americans with Disabilities Act, may include any of the following representative duties, knowledge, and skills. This list is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions and duties performed by incumbents of this position. Employees are required to be in attendance and prepared to begin work at their assigned work location on the specified days and hours. Factors such as regular attendance at the job are not routinely listed in job descriptions but are an essential function. Essential duties and responsibilities may include but are not limited to, the following.

  • Serves as main Advancement liaison with the National Alumni Board members and regional chapter leadership, including all administrative duties such as scheduling and attending Ad Hoc and regular meetings, taking minutes, helping set meeting agendas, guiding goal setting, and implementation of initiatives.
  • Oversees the annual Distinguished Alumni Awards process including the nomination, research, review, selection, and notification of alumni to receive awards. This includes initiating the nomination process, implementing the process, and recommending the final candidates to Cabinet for review and final input.
  • Plans, coordinates and executes a comprehensive series of alumni engagement activities to include a reunion program, Homecoming, regional, and virtual events.
  • Meets with alumni regularly to identify and recruit volunteers to support Alumni, Advancement, and University goals and objectives
  • Occasional travel for regional alumni events, primarily in-state, will occur.
  • Develops and implements strategies for including students in alumni activities. Informs students of Saint Martin's University about the Alumni community, especially the graduating classes, with the purpose of furthering their involvement as alumni. Welcoming the most recent graduating class during Grad Fair, commencement events, and in the months following graduation.
  • Works closely with other campus offices and departments to foster participation by alumni in strategic goals of the University.
  • Coordinates the distribution of an alumni survey.
  • Reviews all alumni related email blasts such as monthly e-newsletter before getting final approval from Assoc. VP
  • Fields all alumni related questions such as genealogy requests and classmate connection requests.
  • Designs and implements reports to monitor the progress toward reaching annual alumni goals of retention, recruitment, and satisfaction. Recommends and/or implements strategies to adjust existing plans to meet changing conditions and situations.
  • Creates alumni engagement metrics and goals, oversees alumni engagement data collecting and reporting with support from Advancement Services and other departments across campus
  • Finding and accessing alumni stories for publication on social media, web and print such as Saints stories.
  • Supporting the University and Abbey archives.


  • Communicates verbally with University leadership, donors, prospects, alumni and other University friends individually and in group settings (provides instructions, information and responds to questions).
  • Produces written documents with clearly organized thoughts using proper sentence construction, punctuation and grammar.
  • Observes, compares, or monitors data to determine compliance with prescribed operating standards.
  • Estimate labor and/or material costs for specific events/projects.
  • Comprehends and makes inferences from written material.
  • Must be capable of working in a stressful work environment.
  • Must be able to handle multiple priorities and projects at one time.
  • Must be able to report to work on time according to a schedule.
  • Must be available occasional nights and weekends, depending on the demands of the particular events and programs.
  • Demonstrate strong multicultural knowledge, awareness, and skills needed to perform the tasks of promoting diversity and social justice.
  • Must be capable of working and communicating effectively with colleagues.
  • Prepares boxed or bundles of forms, tapes, or other material for distribution or mailing.
  • Must support the university’s mission as a Catholic Benedictine university and be able to articulate that mission.




  • Bachelor’s Degree
  • Three years of progressively responsible work experience in alumni and/or parent relations and preferably in a small college environment.
  • Experience recruiting and overseeing volunteers.
  • High proficiency when using software applications such as, word processing, spreadsheets, database and desk-top publishing.
  • Valid driver’s license with proof of insurance.
  • Demonstrated fund raising ability preferred.
  • Program development experience preferred.
  • Successfully pass a background check.



Work is performed in a standard office environment. Physical demands include:

  • Moves objects (less than 20 pounds) long distances (more than 20 feet).
  • Ability to be mobile campus-wide for appropriate business needs.
  • Operate a variety of standard office equipment requiring continues or repetitive arm-hand movement.
  • Reading, writing, speaking, hearing, standing, bending, sitting.
  • Learning and comprehending.
  • Requires visual concentration on detail.
  • Manual dexterity and precision required for keyboarding
  • Must be able to sit for long periods at a time at a computer
  • Must be able to concentrate on details and process complex information while experiencing frequent interruptions.
  • Must be able to communicate effectively with people at all levels under stressful conditions.
  • Must maintain strict confidentiality relating to all issues in the department and Saint Martin’s University.


For additional information on this position or to apply, please visit our website at Work at Saint Martin’s .

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