Budget Specialist

Location
Maryland, United States
Salary
Salary Not Specified
Posted
Mar 22, 2021
Employment Type
Full Time

The Budget Specialist position is based in Baltimore, MD.

Center Brief:

The Center for American Indian Health (CAIH) is located administratively within International Health at the Johns Hopkins Bloomberg School of Public Health. The core activities housed at CAIH include research studies of infectious diseases, behavioral health, mental health and a training program. CAIH is currently seeking a qualified person to work within a team on pre-award and post-award grants and contracts activities. This position will provide support to the Financial Manager and CAIH faculty and staff.

General Summary/Purpose:

The Budget Specialistwill support the finance team under the in the coordinate and oversee budgeting activities and assist with managing financial activities for sponsored funds, general funds, gift/discretionary, and endowment funds. This position aids the Grants & Contracts Analysts and the Program/Administrative Coordinator for theBaltimore location and provide support for field office staff located in Arizona, New Mexico, and Minnesota.

Specific Duties & Responsibilities

  • Assist with award setup details, after grant number is assigned.
  • Initiate budget distribution and salary allocations for all new grants and contract awards.
  • Prepare and submit HR related electronic Internal Service Requests (ISR) for faculty, staff, and students.
  • Process journal transfers, eforms, on-line payments, and travel expense reimbursements.
  • Process shopping carts in SAP, track purchase orders, create good receipts and ensure that staff and/or faculty receive goods that they have ordered.
  • Create new vendors in SAP as needed
  • Process Independent Contractor shopping carts and payments
  • Work with faculty and staff to set up Independent Contractors and verify the process is in accordance to University guidelines. Verify that transactions are allowable, allocable, and compliant with University, Federal, and Private sponsoring agency guidelines.
  • Track consultant, vendor and sub-recipient payments against agreement ceilings/purchase order balances ad communicate funding shortfalls.
  • Provide reports to the Financial Manager identifying over-expenditures and other areas of concern.
  • Advise and assist with resolving budget variances by recommending appropriate course of action.
  • Ensure accurate and timely internal and external billing and receipt of payments.
  • Monitor expenses on a monthly basis for departmental procurement cards and review all procurement card charges to ensure all charges have been reviewed and allocated before monthly deadline.
  • Assist Grants & Contracts Analysts with monitoring project end dates to ensure compliance of expenditures during project period.
  • Clear commitments billed to award and clear any orders that will not be fulfilled to maintain accurate spending projections on all projects managed.
  • Use SAP and Excel to prepare financial reports and analysis when requested (e.g.: prepare detailed budget summaries on a monthly basis to review accounts).
  • Manage and reconcile sponsored and non-sponsored accounts.
  • Assist Finance and Grants & Contracts Team with routine financial/administrative duties as needed.

Minimums Qualifications (Mandatory):

  • High School Diploma/GED.
  • 3 years related administrative and/or budget experience.
  • Related coursework at the college level may substitute for experience to the extent permitted by the JHU equivalent formula.

JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

Preferred Qualifications:

  • Knowledge of SAP and COEUS highly desirable.
  • Familiarity with University and Departmental policies and procedures.

Special Knowledge, Skills, & Abilities:

  • Experience working with various office and financial software applications such as Microsoft Office (Word, Excel, Power Point, and Outlook), and the ability tooperate a computer, copier, fax, and calculator.
  • Understanding and demonstrated use of financial reporting and account reconciliation.
  • Strong verbal and written communication skills with the ability to communicate and work effectively with a broad cross-section of clients including: faculty, staff, students, and administration within the JHU as well as external contacts.
  • Must be collaborative with excellent interpersonal and customer service skills.
  • Must be able to set and manage multiple priorities and respond quickly to changing needs and goals.
  • Excellent organizational skills, analytical and problem-solving abilities, and attention to detail.
  • Ability to work with minimum direction and prioritize work to meet various concurrent deadlines.

Classified Title:Budget Specialist
Working Title: Budget Specialist ​​​​​
Role/Level/Range: ATO 40/E/02/OE
Starting Salary Range:$17.42-$23.95 per hour (commensurate with experience)
Employee group: Full Time
Schedule: Monday-Friday/8:30am-5:00pm
Exempt Status: Non-Exempt
Location: 05-MD:School of Public Health
Department name: 10001145-Ctr for Amer IndnAlskn Nat Hlth CAIANH
Personnel area: School of Public Health

The successful candidate(s) for this position will be subject to a pre-employment background check.

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office atjhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711.

The following additional provisions may apply depending on which campus you will work. Your recruiter will advise accordingly.

During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

Equal Opportunity Employer
Note: Job Postings are updated daily and remain online until filled.

EEO is the Law
Learn more:
https://www.eeoc.gov/sites/default/files/migrated_files/employers/poster_screen_reader_optimized.pdf

School of Public Health - East Baltimore Campus


The successful candidate(s) for this position will be subject to a pre-employment background check.

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711.

The following additional provisions may apply depending on which campus you will work. Your recruiter will advise accordingly.

During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

Equal Opportunity Employer
Note: Job Postings are updated daily and remain online until filled.

EEO is the Law
Learn more:
https://www1.eeoc.gov/employers/upload/eeoc_self_print_poster.pdf
Important legal information
http://hrnt.jhu.edu/legal.cfm

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