Administrative Coordinator in the Office of Residential Life

Maine, United States
Salary Not Specified
Mar 18, 2021
Employment Level
Employment Type
Full Time

Posting Details

Title Administrative Coordinator in the Office of Residential Life Posting Number S00757JP Department Residential & Student Life Job Summary

The Administrative Coordinator plays an integral role in the Bowdoin Residential Life professional team. They manage reception in a high traffic, student-centered office environment and provides administrative support to the department’s four professional staff and to the many campus-wide programs and events sponsored by Residential Life, the Kurtz Fund, and the College Houses. The coordinator supervises student office employees and oversees administrative operations of the Office of Residential Life, processing departmental accounts, keeping staff calendars, coordinating with dining and facilities to support campus meetings and events, and preparing office correspondence including letters of recommendation and student employment contracts. The coordinator also provides organizational and administrative support to office professional staff with the highest degree of accuracy and attention to detail.

Education/Skills Requirements

A high school diploma or GED equivalent is required; Associates or Bachelor’s degree preferred. Applicants must possess: – excellent organizational, interpersonal, communication and telephone skills – the ability to operate collaboratively and efficiently in an active student-centered environment – a high level of proficiency with Microsoft Office Suite – the ability to organize, prioritize, and accomplish tasks efficiently and accurately despite frequent interruptions – the ability to maintain accurate records – sensitivity to and acceptance of the demands of confidentiality; – strong typing, grammar and spelling skills – the ability and willingness to communicate with students, faculty, staff, parents and community members. – Familiarity with web platforms, Blackboard, StarRez and content management system ( CMS ) is a plus.

Experience Requirements and/or Equivalents

Prior administrative experience in a fast-paced office setting, including general office management and project management, is strongly preferred. Administrative support experience in a higher education setting and experience working with students are preferred. Familiarity with liberal arts college environments also a plus.

Standard Work Days and Hours

37.5 hours/week. Typical schedule is 8:30AM- 5:00 PM M-F

About Bowdoin

Bowdoin embraces diversity in all forms, and the College is home to talented students, faculty and staff—with a variety of racial, ethnic, cultural, and socioeconomic backgrounds; religious beliefs; and gender identities, among other factors.

We encourage applications from candidates committed to the support of an inclusive campus community and those who will enrich and contribute to the College’s multifaceted diversity. We value a community in which individuals of all backgrounds are warmly welcomed and encouraged to succeed.

Founded in 1794, Bowdoin has maintained its commitment to the liberal arts for well over 200 years. Bowdoin’s reputation as a preeminent liberal arts college rests on the excellence of its faculty, students, and staff; intimate size; strong sense of community; and connections to the people, history, and natural beauty of Maine.

Bowdoin’s campus is situated in a beautiful natural setting. Located in Brunswick, Maine, a town of approximately 20,000, the College is a short drive from the Maine coast, twenty-five miles from Portland and 120 miles from Boston.

Shift First Shift Employment Category Full Time Year Round FTE 0.94 Benefits Eligible Yes Pay Type Hourly Background Check Package Requirements Support Staff Is driving a vehicle (e.g. Bowdoin vehicle or off road vehicle, rental car, personal car) an essential function of this job? No Is a pre-placement physical required for this position? No Posting Date 03/18/2021 Applications Accepted Until Open Until Filled Yes Type of Posting Internal/External Special Instructions to Applicants EEO Information

Bowdoin College complies with applicable provisions of federal and state laws that prohibit unlawful discrimination in employment, admission, or access to its educational or extracurricular programs, activities, or facilities based on race, color, ethnicity, ancestry and national origin, religion, sex, sexual orientation, gender identity and/or expression, age, marital status, place of birth, genetic predisposition, veteran status, or against qualified individuals with physical or mental disabilities on the basis of disability, or any other legally protected statuses.

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * How did you hear about this position?
    • Chronicle of Higher Education
    • Diverse Issues in Higher Ed
    • Facebook
    • Glassdoor
    • Google Search
    • LinkedIn
    • Twitter
    • MANP
    • Maine Job Link
    • Employee Referral
    • Bowdoin College Website
    • Radio Ad
    • TechMaine
    • NCAA
    • CASE
    • Other
  2. If you answered Employee Referral or Other, please specify here:

    (Open Ended Question)

Applicant Documents
Required Documents
  1. Resume / Curriculum Vitae
  2. Cover Letter
Optional Documents