CME Coordinator

General summary/purpose:

The CME Coordinator is a professional meeting planner in the Office of Continuing Medical Education (OCME) and develops and executes all aspects and formats of Continuing Medical Education (CME) programs sponsored by Johns Hopkins University School of Medicine. Medical meetings range in attendance from 50 to over 1,000 with budgets from $30,000 to over $600,000. The CME Coordinator functions within the guidelines of the American Council for Continuing Medical Education (ACCME) under the auspices of the OCME and in collaboration with the faculty course director, a Johns Hopkins University faculty member. The CME Coordinator exercises autonomous and independent judgment to plan meetings.

Note: This position is not eligible for visa sponsorship.

Specific duties & responsibilities:

• Financial and Budget Analyses: The CME Coordinator analyzes financial data and develops preliminary reports to forecast financial independence of a prospective program. She/he develops and oversees the entire course budget, expected revenues and expenses, to meet the financial goals of the program. Budgets range from $30,000 to over $600,000.
• Commercial Support: The CME Coordinator works in collaboration with faculty to write and submit grant applications to various types of commercial and non-profit supporters to obtain financial support. The coordinator is also responsible for the ongoing management of awarded grants, including processing of agreements, payments and reconciliations. The coordinator will also be responsible for the ongoing management of exhibitor request submissions and onsite and /or virtual logistics.
• Marketing and Promotion: The CME Coordinator is responsible to investigate, scrutinize and ultimately determine the most effective and reliable avenues to promote a medical conference, which includes working with graphic designers, printing companies, mail houses/postal services, to name a few. This also includes marketing in national medical education databases.
• Contract Analyses and Negotiations: The CME Coordinator is responsible for the developments, analyses and negotiations of multiple contracts, written and verbal, associated with a conference.
• Other Responsibilities: The CME Coordinator has the responsibility of all the above and more, as well as the following aspects of conference coordination:
  • Accreditation Agencies (ACCME, OCME and many other affiliated professional agencies)
  • Faculty presenters (conference director, Johns Hopkins’ faculty and guest faculty who are clinicians and/or scientists who are nationally and internationally renowned.)
  • Conference Infrastructure (Convention Service personnel to prepare food/beverage, when applicable, meeting and exhibitor space layout whether as a live activity or virtual, audiovisual requirements, evaluations and post-activity meetings with activity director).
  • Participants (oversee registration aspects, including workshops and other concurrent tracks, and if live only activity, oversee hotel group room block, special guest services, airline and automobile agencies, bus transportation, meal functions and limousine service).

Minimum qualifications (mandatory):

• Requires a bachelor’s degree, and a minimum of two years related experience.
• Additional experience may substitute for education, to the extent permitted by the JHU equivalency formula.

Preferred qualifications:

• Experience in meeting planning and/or working with an accredited provider of professional education.

Special knowledge, skills, and abilities:

• Excellent written and oral communication skills, organizational ability and time management skills.
• Applicant must be very professional in dealing with Johns Hopkins faculty and outside vendors.

Technical qualifications or specialized certifications:

• Experience working with Microsoft products.

Any specific physical requirements for the job:

• Able to travel to off-site locations, work occasional weekends and hours beyond the normal University working hours.

Budget authority (indicate dollar amount of budget managed and type/level of authority):

• Can manage budgets of approximately $100,000 - $250,000+.
• Has the authority to review and approve expenses for payment, approve the reconciliation of budgets and transfer of funds to sponsoring departments.
  

Classified Title:CME Coordinator
Working Title: CME Coordinator
Role/Level/Range: ATP/03/PC
Starting Salary Range:$50,700 - $69,780 annually
Employee group: Full Time
Schedule: M - F 8:30 - 5:00 / 37.5 hours per week
Exempt Status: Exempt
Location: 04-MD:School of Medicine Campus
Department name: 10002618-SOM Admin CME Coordinated Programs
Personnel area: School of Medicine

The successful candidate(s) for this position will be subject to a pre-employment background check.

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office atjhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711.

The following additional provisions may apply depending on which campus you will work. Your recruiter will advise accordingly.

During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

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