Event Coordinator for University Commencements

Posting Details

Job Title Event Coordinator for University Commencements Posting Number S890P Classification Title

The Event Coordinator assists with the management and development of Commencement ceremonies and Commencement-related events by performing the following duties and responsibilities while reflecting the Christian values of California Baptist University. This is a non-exempt, 40 hour/12 month position.

Essential Duties and Responsibilities

Other duties may be assigned
1. Assists with planning and implementation of university commencement ceremonies.
2. Assists with coordination and implementation of commencement-related events which provide graduates with necessary information and items related to the graduation process.
3. Updates calendars and other documents as instructed with key dates, ordering deadlines and events.
4. Schedules dates and submits requests to Conferences and Events to reserve space and required services – includes updating venue maps and coordinating services with venue to include sound, audio visual, carpet, catering, parking, housekeeping, guest services.
5. Communicates with commencement vendors, coordinates details, places orders, and hosts various vendors during events.
6. Assists with ordering and distribution of regalia for graduates, faculty and program participants.
7. Collaborates with director to update and maintain graduation-related information via digital marketing boards and the university’s website; making appropriate changes each cycle or as needed.
8. Disseminates information to graduates for all Commencement-related events.
9. Enlists, assigns, and trains volunteers from university staff to work Commencement and related events.
10. Answers department phone calls and emails servicing students and guests in a timely and professional manner; provides quality customer service to internal and external constituencies.
11. Designs and orders printed materials needed for commencement events with director’s approval.
12. Maintains scheduled office hours, with the requirement of a flexible schedule of availability at night and on weekends.

Supervisory Responsibilities

This position could be responsible for assigning work and/or giving direction to part-time Student Workers.

Other Knowledge Skills and Abilities

 Proficiency in Microsoft Office Suite and Outlook; ability to quickly learn software applications.
 Strong organizational skills and detail oriented.
 Ability to gather data, compile information, and prepare reports.
 Ability to coordinate and organize meetings.
 Knowledge of standard budgeting, and expenditure control procedures and documentation.
 Skilled at planning, developing and coordinating multiple projects.
 Ability to read and write Business English at a level appropriate to the duties of the position.
 Strong interpersonal and communication skills, and the ability to work effectively with a diverse faculty, staff, student body and the community.
 Ability to interpret, adapt, and apply guidelines and procedures.
 Ability to assign, supervise and train staff as needed at events.
 Ability to use independent judgment to manage, keep or impart confidential information as needed.
 Ability to resolve customer complaints and concerns.
 Ability to interpret, adapt, and apply guidelines and procedures.
 Ability to stand long hours with some physical demands preparing for, breaking down, or during Commencement-related events.
 Ability to work weekends or overtime for all events related to Commencement.

Education and/or Experience

Bachelor’s degree from four-year college or university; or two to three years related experience and/or training; or equivalent combination of education and experience.

Open Date 03/19/2021 Remove from Web Open Until Filled Special Instructions to Applicants Nondiscrimination Statement

State and Federal law permit California Baptist University to discriminate on the basis of religion in order to fulfill its purpose. The University does not discriminate contrary to either State or Federal law.

Quick Link to Posting https://jobs.calbaptist.edu/postings/6400 Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * Are you a Christian?
    • Yes
    • No
  2. * Do you attend church regularly?
    • Yes
    • No
  3. * Are you both familiar with and not in conflict with the fundamental doctrines and practices of the California Southern Baptist Convention as stated in the Baptist Faith and Message dated June 14, 2000? (Please see above link for more information)
    • Yes (I am familiar and not in conflict)
    • No (I am in conflict or not familiar)
Applicant Documents
Required Documents Optional Documents
  1. Resume
  2. Cover Letter
  3. Other Document
  4. Other Document 2
  5. Other Document 3

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