District Buyer

Employer
Southwestern College
Location
California, United States
Salary
Salary Not specified
Posted
Mar 19, 2021
Employment Level
Administrative
Employment Type
Full Time


District Buyer

Southwestern College

Work Site: 900 Otay Lakes Road, Chula Vista, CA 91910

Department: Procurement, Central Services & Risk Management

District Values
Incumbents in District positions are expected to exhibit an equity-minded focus, responsiveness, and sensitivity to and understanding of the diverse academic, socioeconomic, cultural, gender identity, sexual orientation, and ethnic backgrounds of community college students, and employees, including those with physical or learning disabilities, and successfully foster and support an inclusive educational and employment environment.


Responsibilities:
Under general supervision of the Director, Procurement, Central Services & Risk Management, perform a variety of technical duties related to the acquisition of supplies, equipment, materials, and services for the District; purchase quantity items and services economically, efficiently and in compliance with State and Federal laws, bid limits, and Board policies; maintain inventory and other purchasing-related records; and keep abreast of changes to related statutes and regulations and best practices in public procurement especially as it relates to public education.

REPRESENTATIVE DUTIES:
1. Perform a variety of duties involved in the acquisition of supplies, equipment, materials, and services for District departments and operations; assist and make recommendations on vendors, products and services; ensure all purchasing activities comply with policies, procedures, statutes, and regulations.
2. Analyze, prioritize, receive, review and process requisitions; seek the best price through competitive quoting/bidding; contact appropriate vendors to obtain price quotes, availability, methods of procurement and related data to complete purchase orders; prepare purchase orders for authorized signatures.
3. In compliance with public procurement practices, coordinate and perform a variety of functions related to the formal bid process; prepare bid specifications; analyze bid terms and conditions; create bidders list; interview vendors regarding purchases and bids; evaluate bids received and recommend award.
4. Prepare and file all reports and documents required by State agencies as required by statue. Maintain awareness of legislative changes, new trends and other developments in the field of public procurement especially as it relates to public education; incorporate changes in processes as appropriate; recommend changes to conform to best practices.
5. Follow up on and expedite purchase orders and requisitions within established procedures; evaluate delivery response time, quality of goods and services, District schedules, invoice procedures and dependability; maintain performance records on vendors and equipment.
6. Provide information and assistance to District administrators and staff regarding the status of purchased materials, equipment and supplies; resolve problems or complaints between suppliers, manufacturers and the District.
7. Prepare contracts including but not limited to professional services agreements, contractor agreements and maintenance contracts as applicable to purchase orders issued. Prepare annual maintenance contracts for computer hardware and software, office, and telecommunication equipment; monitor expiration dates and notify appropriate party; confirm information/changes with users; obtain authorization to renew contract; contact vendors for pricing; obtain and review new contract; negotiate changes and as appropriate source new vendors.
8. Maintain documentation and interface with receiving, accounting, and vendors to analyze and resolve any invoice problems or discrepancies such as delivery, past-due orders, damaged, or incorrect goods; coordinate documentation required for vendor repairs and exchanges.
9. Locate and develop new sources for supplies, equipment, and services by using a variety of resources including the internet, purchase consortiums, and trade publications and journals; identify and provide outreach to small and minority businesses enterprises; analyze and evaluate current market trends.
10. Perform related duties and responsibilities as required.


Knowledge and Abilities:
MUST HAVE KNOWLEDGE OF:
Principles, practices, methods, and techniques used in Public procurement especially public education.
Principles and techniques of research.
Applicable sections of the State Education Code, Public Contracting Code, Government Code, and other applicable laws relating to purchasing.
Spreadsheet, database and word processing programs.
Types and sources of supplies, materials and equipment commonly used in a community college district.
Principles, practices, and procedures of inventory and quality control.
Technical aspects of field of specialty.
Interpersonal skills using tact, patience and courtesy.
Office procedures, methods, and equipment including computers, e-procurement systems and applicable software applications.
Basic principles and practices of accounting.
Principles of letter writing and basic report preparation.
Principles and procedures of record keeping and filing.
English usage, spelling, grammar, and punctuation.
Oral and written communications skills.

MUST HAVE ABILITY TO:
Effectively purchase a variety of supplies, equipment, materials and services.
Understand, interpret, and apply laws, rules and regulations affecting the purchase of District supplies, equipment and services.
Work with incomplete or conflicting data.
Prepare clear and concise specifications.
Evaluate prices, terms, conditions, discounts and quantities to purchase items cost effectively.
Operate office equipment including computers and supporting software applications.
Adapt to changing technologies and learn functionality of new equipment and systems.
Understand and carry out oral and written directions.
Analyze situations accurately and adopt an effective course of action.
Plan and organize work to meet changing priorities and deadlines.
Maintain accurate records and files.
Make arithmetic calculations quickly and accurately.
Work independently in the absence of supervision.
Work with and exhibit sensitivity to and understanding of the diverse racial, ethnic, disabled, sexual orientation, and cultural populations of community college students.
Communicate clearly and concisely, both orally and in writing.
Establish and maintain effective working relationships with those contacted in the course of work.


Education and Experience:
Any combination equivalent to: An Associate’s Degree from an accredited college with major course work in procurement, business or related field
AND
Three years’ experience in public procurement, preferably in a school district setting.


Minimum Qualifications: (Faculty and Academic Administrator Positions Only)


Desirable Qualifications:
Experience with Bond procurement.


Salary
Range 24, Steps 1-7, $4,584.27-$5,800.05. Initial placement for external applicants is Step 1. An excellent benefits package which includes medical, vision, dental, retirement, vacation, generous sick leave package, and life insurance is available for the employee and eligible dependents.

Start Date

As soon as the successful candidate is identified and following the subsequent governing board approval.

Screening Deadline
All application materials must be received on-line at https://jobs.swccd.edu. Position is open until filled. Applications received by the first screening deadline of 11:59 p.m. on Friday, April 9, 2021 are guaranteed to be reviewed by the selection committee. Any application received after the deadline is not guaranteed a review.

Work Schedule:
Monday-Friday: 8:00 a.m.-5:00 p.m. (Approximately). Work schedule may be adjusted to meet the needs of the department. Successful candidate may be assigned to any of the campus sites (Chula Vista, National City, Otay Mesa, and/or San Ysidro).

Additional Information:
We regret we are unable to accept faxed, e-mailed, mailed, or hand delivered application materials. Only complete application materials submitted through SWC online system will be accepted. To complete and submit your application for this position, please visit our online employment website at https://jobs.swccd.edu. All required information must be submitted online before the review date and time indicated on the job posting.

A confirmation number will be assigned if your application packet has been successfully submitted. Assistance with the online application process is available through the Human Resources Office at 900 Otay Lakes Road, Chula Vista, CA 91910; telephone: (619) 482-6395 or e-mail to employment@swccd.edu.

It is the sole responsibility of the applicant to ensure that all application materials are received by the review deadline date. A separate, complete application packet is required for each position for which you are applying for. All materials included in your application packet become District property, will not be returned, will not be copied, and will be considered for this opening only.

Candidates selected for employment with Southwestern Community College District must be fingerprinted by an electronic fingerprinting service (i.e. LiveScan) within 10 days of employment; provide clearance of tuberculosis (dated within the past 4 years and renewed every four years as a condition of continued employment) within 60 days of employment; provide proof of eligibility to work in the United States.

In addition to the above, for Faculty/Administrator positions (only), successful candidate must submit official (sealed) college transcripts confirming date degree conferred and/or a valid CA Community College Credential.

Reasonable accommodations will be provided to candidates with verified disabilities. Accommodation requests should be made at the time the interview appointment is scheduled.

As an Equal Opportunity Employer and in compliance with the Americans with Disabilities Act, Southwestern Community College District will make reasonable accommodations for individuals with disabilities.

The Southwestern Community College District shall not discriminate against any person in employment or in any program affiliated with the District on the basis of age, ancestry, color, ethnic group identification, national origin, religion, race, sex, sexual orientation, physical or mental disability, veteran status, or on the basis of these perceived characteristics, or based on association with a person or group with one or more of these actual or perceived characteristics.

Notice of Availability of the Annual Security Report - Southwestern College is committed to assisting all members of the community in providing for their own safety and security. The Annual Security Report is available on the SWCPD website at https://www.swccd.edu/student-support/safety-and-security/jeanne-clery-act/"> https://www.swccd.edu/student-support/safety-and-security/jeanne-clery-act/.

If you would like to receive a hard copy of the Annual Security Report, which contains this information, you can stop by the SWC College Police Department or you can request that a copy be mailed to you by calling (619) 482-6390.

The report contains information regarding campus security and personal safety including topics such as: crime prevention; public safety authority; crime reporting policies; programs to prevent dating violence, domestic violence, sexual assault, and stalking; the procedures the College will follow when one of these crimes is reported; and other matters of importance related to security on campus. The report also contains information about crime statistics for the three most recent calendar years concerning reported crimes that occurred on campus; in certain off-campus buildings or property owned or controlled by the College or a recognized student organization; and on public property within, or immediately adjacent to and accessible from the campus.

This information is required by law and is provided by the SWC College Police Department.

Drug and Alcohol Abuse Prevention Plan (DAAPP) - More information about the DAAPP, including the Drug Free Environment and Drug Prevention Program Policy and Procedure and Biennial report can be found in the Health and Safety Section of the campus Consumer Information page ( http://www.swccd.edu/index.aspx?page=1084)


To apply, visit: https://jobs.swccd.edu/postings/3345





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