Assistant Superintendent/Vice President, Administrative Services

Location
California, United States
Salary
$159,066.00 - $189,073.00
Posted
Mar 19, 2021
Employment Level
Executive
Employment Type
Full Time

Antelope Valley College

 

Assistant Superintendent/Vice President, Administrative Services

Salary: $159,066.24 - $189,073.68 Annually

Deadline: 5/3/2021 11:59 PM Pacific

 

Complete job description and application available online at: http://50.73.55.13/counter.php?id=159736

 

DESCRIPTION

Under direction of the Superintendent/President, the Assistant Superintendent/Vice President, Administrative Services serves on the senior management team as a member of the Executive Council and contributes to strategic and budgetary planning for the college. The Assistant Superintendent/Vice President, Administrative Services has responsibilities that include planning and directing the business and administrative services functions of the district. The Assistant Superintendent/Vice President, Administrative Services is responsible for overseeing the operations of the Business Services, Facilities, Maintenance and Operations, and Information Technology Services. 

 

DISTINGUISHING CHARACTERISTICS:

This position is required to manage the complex administrative matters at the college. The position exercises significant executive and administrative judgment of business principles and practices in administering a comprehensive program of administrative services at the college.

 

REPRESENTATIVE DUTIES

E = denotes essential duties of the position

Provide supervision to Business Services, Facilities, Maintenance and Operations, and Information Technology Services. (E)

Responsible for the fiscal integrity of the district and proper expenditures of all district funds. (E)

Coordinate and supervise the preparation of the district’s annual operating budget.  (E)

Formulate business policies for Board presentation.

Oversee all business office functions including accounting, purchasing, warehousing, accounts receivable and payable, mailroom/duplication, and cashier’s office.  (E)

Oversee all district operations functions including grounds, custodial, maintenance, transportation, energy management, and facilities usage.  (E)

Oversee the payment of all obligations and receipt of income.  (E)

Maintain accurate and current accounts for all district funds including general, special, reserve, building, student body, bookstore, food services and accounts not otherwise assigned.        (E)

Provide monthly financial reports to the President and the Board of Trustees.  (E)

Maintain a perpetual inventory of all district property. (E)

Oversee purchase of all equipment, supplies and property of the district.  (E)

Oversee the operation, maintenance, repair, and upkeep of all district buildings, property, and equipment.

Oversee the safe storage and appropriate warehousing of district supplies and equipment.

Oversee the district’s facilities planning, construction projects and deferred maintenance programs.  (E)

Oversee the planning, implementation and instructional use of all Information Technology Services operations. (E)

Participate in both short term and long-range planning for the district.  (E)

Perform other duties as assigned by the Superintendent/President.

 

MINIMUM QUALIFICATIONS

EDUCATION:

Master's degree in accounting, finance, business, business administration, public administration, or a related area from an accredited college or university. 

EXPERIENCE: 

A minimum of five (5) years of progressively responsible experience in the area of accounting, business administration or a related field, including at least three (3) years of experience in an administrative or supervisory position is required. 

Administrative or supervisory experience should include responsibility for areas such as accounting, purchasing, budgeting process and implementation, auxiliary business operations, human resources and/or facilities management.  

 

ADDITIONAL REQUIREMENTS: 

Demonstrate sensitivity to and an understanding of the diverse academic, socioeconomic, cultural and ethnic backgrounds of community college students, including those with physical and/or learning disabilities. 

Experience in or knowledge of community college and administrative operations. 

 

KNOWLEDGE OF: 

Administrative and business methods, practices, principles, procedures, laws and terminology.

Purpose, functions, policies, operating systems and programs of administrative units of the District

Federal, state, and local laws, regulations, and policies affecting business operations of a college.

Generally Accepted Accounting Principles.

Governmental accounting standards.

The California Community College’s Budget and Accounting Manual.

Principles, practices, and procedures pertaining to the construction and renovation of public buildings.

Principles and practices of governmental purchasing and material management.

Principles and practices of property management and space utilization.

Principles of organization and management.

Characteristics and capabilities of management information systems, software, and hardware related to business operations.

Principles and techniques of management analysis and program evaluation.

Principles and objectives of shared governance.

Understanding of, sensitivity to, and respect for the diverse academic, socioeconomic, cultural, disability and ethnic backgrounds of community college students and staff.

Supervisory principles and practices and organizational development.

 

ABILITY TO:

Apply technical subject matter to the position.

Understand and interpret business practices. 

Provide strategic leadership in planning, directing, and evaluating the administrative services of a college.

Relate business knowledge to the needs and characteristics of a collegiate environment.

Use computer applications and diverse and complex operating programs in the management of business affairs. 

Define, assess, and prioritize the use of fiscal and material resources to maximize organizational performance.

Improve operational processes and workflow to ensure projects are on-time, on budget, and achieve their objectives.

Establish priorities and integrate administrative services and programs into the overall management of a college.

Execute policies, rules, directions, and procedures of the District.

Evaluate immediate actions and anticipate conditions in context of achieving long range objectives.

Work under the pressure of recurrent deadlines within an environment of frequent interruptions. 

Prepare effective oral and written communications, reports and presentations.

Ensure superior individual and group performance by stimulating teamwork and promoting cohesiveness to achieve business goals.

Establish rapport and maintain effective relationships with the business community and administrative and executive offices of the District.

Apply a high level of sound, independent judgment, resourcefulness and initiative in the solution of complex business problems.

Motivate, direct, develop and evaluate subordinate staff.

      

WORK DIRECTION, LEAD AND SUPERVISORY RESPONSIBILITIES:

Reports directly to the Superintendent/President of the district.

Responsible for Business Services, Facilities, Maintenance and Operations, and Information Technology Services.

 

CONTACTS:  Co-workers, administrators, other departmental staff, state agencies, and vendors.  

 

PHYSICAL EFFORT: 

Sitting for extended periods of time.

Reaching in all directions

Bending and twisting

 

WORKING CONDITIONS: 

Normal office environment.

 

For a complete listing and details of all open positions and how to apply, select the HR & Employment link on the AVC Web site at https://www.avc.edu/administration/hr/employment or contact the Human Resources Office at (661) 722-6311; Voice/Relay, (661) 722-6300 x. 6360, 3041 West Avenue K, Lancaster, CA 93536.

Similar jobs

Similar jobs