Program Coordinator for Baltimore Youth Film Arts

Location
Maryland, United States
Salary
Salary Not Specified
Posted
Mar 18, 2021
Employment Type
Full Time

General Summary/Purpose

The Baltimore Youth Film Arts Programis an affiliate program of the Krieger School of Arts and Sciences atJohns Hopkins University, and is supported by Johns Hopkins and the Andrew W. Mellon Foundation. It offers free filmmaking and photography workshops to Baltimore youth ages 16 to 29, and shares student fellow work through public screenings and the website: filmartsbaltimore.org. The Program Coordinator supports FMS faculty and the Associate Director in administering the program, and must be fully devoted to the mission. Extensive outreach to student fellows and their families, and to partnering organizations, is required. The ideal candidate will have excellent interpersonal skills and be organized, energetic, efficient, and detail-oriented.

Specific Duties & Responsibilities

  • Program Administration:
  • Assisting in administering payroll for instructor and teaching assistant salaries (ISRs)
  • Processing vendor payments, including student fellow stipends (processed as awards), contractor payments, occasional guest honoraria, and other fees for locations, transportation, and event catering
    • Workshop support:
  • Assisting in coordination of instructor, teaching assistant, and student fellow contracts (draft using a template; mail to instructors; maintain a checklist to track signed, returned contracts)
  • Assisting in monitoring background checks for instructors and assistants (maintain a checklist in cooperation with JHU HR)
  • Coordination of student fellow applications and registration (maintain a checklist)
  • Coordination of permissions and releases for student fellows, minor and adult (maintain a checklist, follow up on missing permissions and releases)
  • Tracking student fellow attendance (monitor instructor attendance sheets)
  • Supervising teaching assistants in management of student fellow paperwork
  • Drafting workshop completion certificates, collecting signatures from instructors and P.I.
  • Assisting in scheduling of workshops, including identifying and reserving locations
    • Outreach:
  • Maintaining partnerships with community organizations for purposes of recruitment
  • Personal outreach to student fellows from a wide range of backgrounds and with a wide range of social challenges (regular phone calls, email, and text with fellows, their families, and their counselors)
    • Events:
  • Assisting in event planning, 3-5 times per year, including scheduling rooms for screenings, booking caterer and planning menus, promoting events via social networking sites, designing and sending invitations, designing programs
  • Identifying and hiring JHU student and BYFA student fellow support staff
  • Supervising weekend events, including day-of oversight of caterer, exhibition installation, film screenings
    • Exhibition of Student Fellow Work:
  • Reviewing films and photographs submitted by instructors and requesting any edits
    • Program Promotion:
  • Maintaining Facebook page
  • Promoting events through local news agencies and within the university
    • Equipment:
  • Coordinating instructor equipment requests
  • Supervising equipment cage and checkout system, troubleshooting equipment problems
  • Receiving, labeling, and maintaining equipment
    • Office support:
    • Assisting in hiring part-time JHU student office assistants
    • Training and supervising office assistants; maintaining time sheets

    Minimum Qualifications(Required)

    • High school diploma/GED
    • Five (5) years of related experience

    Preferred Qualifications

    • BA or experience in a related field preferred
    • Experience in social networking
    • Experience in children’s programs and/or community outreach a plus

    For full consideration please include a cover letter

    Special Knowledge, Skills, and Abilities

    • Strong interpersonal skills
    • Strong organizational skills
    • Strong communication skills, oral and written
    • Experience in film and photographic arts a plus
    • Experience with editing software a plus (Adobe Creative Cloud).

    Classified Title: Program Coordinator
    Working Title: Program Coordinator for Baltimore Youth Film Arts
    Role/Level/Range: ATO 37.5/03/OF
    Starting Hourly Pay Rate Range: $19.82 to $21.53 /Commensurate with Experience
    Employee group: Full Time
    Schedule:Monday - Friday, 9:00 AM - 5:00 PM / 37.50 hrs per week
    Exempt Status: Non-Exempt
    Location:01-MD:Homewood Campus
    Department name: 10001361-Film and Media Studies
    Personnel area: School of Arts & Sciences

    The successful candidate(s) for this position will be subject to a pre-employment background check.

    If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office atjhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711.

    The following additional provisions may apply depending on which campus you will work. Your recruiter will advise accordingly.

    During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.

    The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

    Equal Opportunity Employer
    Note: Job Postings are updated daily and remain online until filled.

    EEO is the Law
    Learn more:
    https://www.eeoc.gov/sites/default/files/migrated_files/employers/poster_screen_reader_optimized.pdf

    Homewood Campus


    The successful candidate(s) for this position will be subject to a pre-employment background check.

    If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711.

    The following additional provisions may apply depending on which campus you will work. Your recruiter will advise accordingly.

    During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.

    The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

    Equal Opportunity Employer
    Note: Job Postings are updated daily and remain online until filled.

    EEO is the Law
    Learn more:
    https://www1.eeoc.gov/employers/upload/eeoc_self_print_poster.pdf
    Important legal information
    http://hrnt.jhu.edu/legal.cfm

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