FISCAL AND AUDIT SERVICES MANAGER

FISCAL AND AUDIT SERVICES MANAGER

Req #: 188326 Department: UW BOTHELL: FISCAL & AUDIT SERVICES Job Location: UW Bothell Posting Date: 03/17/2021 Closing Info: Open Until Filled Salary: Salary and benefits are competitive. Salary is commensurate with qualifications and experience. Shift: First Shift Notes: Although open until filled, priority application date is March 30, 2021.

As a UW employee, you will enjoy generous benefits and work/life programs. For detailed information on Benefits for this position, click here.

The University of Washington is following physical distancing directives from state and local governments as part of the collective effort to combat the spread of COVID-19. Click HERE for updates.

Work is ordinarily performed in an office environment but may be performed remotely depending on health and safety requirements under the COVID-19 pandemic. As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world.

UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty.

Located in the heart of the Puget Sound region, the University of Washington Bothell is one of the most dynamic public universities in the state of Washington. The campus is committed to increasing access to an excellent UW education and preparing students to be leaders throughout Washington and beyond.

UW Bothell provides students a participatory, cross-disciplinary experience grounded in hands-on learning, community-based research, close relationships with faculty as teachers and mentors, and the personalized support of staff who are dedicated to student success.

The campus offers more than 55 undergraduate and graduate degrees. Current enrollment is approximately 6,000 students. More than 90 percent of undergraduates are from Washington State, more than 40% are first-generation college attendees, and more than half are students of color.

The University values hiring faculty and staff who have demonstrated experience and ability to work successfully with diverse student populations and who can contribute to a campus culture that promotes equity among colleagues.

Diversity and inclusion are core values at UW Bothell. Our work begins with the acceptance and celebration of the differences that are represented through the many diverse and minoritized communities on our campus and in the surrounding community. We recognize that we are bound together in a collective experience and that our actions impact all in our community. When we focus on the lives of the most marginalized groups among us, we also create conditions of equity, justice and academic excellence for everyone.

The three priorities of the University’s current Strategic Plan - Increasing Access, Achieving Excellence are to: strengthen diversity and equity, enhance community and campus engagement, and advance cross-disciplinary teaching and scholarship.

In addition to having award winning faculty and staff, UW Bothell has been recognized for innovations in academic programming and support services designed to help students graduate on time and debt-free. It has also earned both recognition and awards for its work in the area of environmental sustainability.

UW Bothell has an outstanding opportunity for a Fiscal and Audit Services Manager.

The Fiscal and Audit Services Manager provides campus-wide guidance and oversight in the areas of fiscal and administrative processes, policy development, audits, fiscal compliance, and ethics. Reporting to the Director for Fiscal and Audit Services, this position is an integral member of the management team, and acts in an advisory capacity to unit heads and campus-wide units, providing financial guidance and management advice.

The Manager leads central administrative functions for the University of Washington Bothell (UW Bothell), including but not limited to the Cashier’s Office, shared services, travel, systems authorizations, billing and accounts receivable, equipment inventory and insurance, and procurement.

UW Bothell is a co-located campus with Cascadia College, and as such must continuously strive to balance the needs of both campuses in an equitable manner and enhance bi-campus relationships, in order to maintain sound co-location business practices. The Manager evaluates fiscal compliance and financial aspects of process partnerships with Cascadia College.

This position will play a key role in developing the fiscal structures, policies, and procedures to support institutional plans for UW Finance Transformation in a strategic manner; both within the central office, as shared services, and extending to all campus-wide entities, on and off-site.

RESPONSIBILITIES:
Fiscal Management & Administration:
• Develops UW Bothell policies and procedures, promotes institutional compliance and manages financial and reputational risk in accordance with policies of the UW, and other oversight bodies.
• Analyzes complex operational issues to determine their financial and operational impact on the campus and its units.
• Responds to queries from Federal, State, and local government agencies, internal and external auditors, private organizations, individuals, and the general public as necessary.
• Monitors campus-wide fiscal operations to ensure efficient, effective and compliant financial processes.

Process Improvements & Audit Services:
• Leads and participates in departmental and institutional process improvement projects to streamline service delivery, and as the campus transitions to Workday.
• Provides expertise, advice and counsel to unit heads, faculty, staff and student government on policies and procedures as set forth by the University, the State, the campus and the various Federal and non-Federal funding agencies.
• Assists the Director with coordinating audits and investigations performed by internal and external auditors, including State, Federal and foundation auditors.
• Meets with units undergoing audits or investigations to provide guidance on responding to auditor requests.

Supervision & Staff Support:
• Leads and manages Shared Services, Supplier Diversity and central fiscal administrative functions including, but not limited to the Cashier’s Office, shared services, travel, systems authorizations, billing and accounts receivable, equipment inventory and insurance, and procurement, ensuring compliance with UW policies.
• Directs and supervises 2.0 FTE classified staff members of the Fiscal and Audit Services team (a Fiscal Specialist 2 position, and a Fiscal Technician Supervisor), and student workers as needed, providing feedback, leadership, coaching, and support.
• Guides and supports the day-to-day work of staff, including hiring and onboarding new staff, setting priorities, coordinating staff workload, ongoing staff development, and performance evaluations.
• Develops backup staffing plans and cross-training for critical processes to ensure continuity of operations. Performs backup tasks as needed.

Strategic Planning:
• Works with the Director to determine the trajectory of the campus, including development and implementation of campus business models, such as the campus transition to Workday.
• Facilitates strategic thinking in business matters, including projected consequences of program-related decisions, and develops short and long-term plans in support of the department and institutional strategic goals.
• Leads emergency preparedness planning for the Incident Command System’s (1) Logistics and (2) Finance and Administration command staff roles, in accordance with ICS-100 guidelines. During an incident, provides resources and needed services, and accounts for expenditures, claims and compensation.
• Partners with the UW Seattle and UW Tacoma campuses to promote tri-campus alignment on topics including fiscal compliance, ethics and fiscal operations. Represents UW Bothell interests at University-wide meetings.
• Works with Cascadia College and other external entities to maintain sound and equitable business practices.

Financial Reporting & Analysis:
• Creates, distributes and presents technically complex financial reports in accordance with generally accepted accounting principles for institutional decision making and campus partners as needed.
• Creates, maintains and communicates metrics to highlight departmental progress towards goals and milestones. Encourages staff ideas to identify and implement operational process efficiencies.
• Monitors Fiscal and Audit Services budgets to ensure expenditures are appropriate, meet University guidelines, and do not exceed budgeted amounts.
• Supervises the biennium close process.

General & Other:
• Represents Director of Fiscal and Audit Services when Director is not available.
• Leads or serves on campus-wide committees related to financial and administrative issues, including the Administrator's Council, and Fiscal Fitness meetings which inform campus fiscal staff of changing financial, compliance and ethics matters.
• Develops, organizes and conducts training programs and presentations on various topics related to this position’s areas of expertise.
• Participates in and/or leads special projects.
• Performs other duties as required to meet the operational needs of Fiscal and Audit Services.

MINIMUM REQUIREMENTS:
• Bachelor’s Degree in Business or related field.
• At least four years of relevant work experience in process improvements, audit services, fiscal management, or administration.
• Ability to act independently and effectively, with general direction from the Director.
• Sensitivity and the ability to work within a diverse workforce and community.
• Ability to effectively handle conflict in a respectful and positive manner.
• Demonstrated desire and ability to learn new processes and technologies.
• Experience interpreting and applying policies in a regulatory environment.
• Demonstrated administrative, organizational, and problem-solving skills, and ability to manage initiatives in a rapidly changing organization.
• Strong attention to detail and consistent and timely follow-through on tasks.

Equivalent education and/or experience may substitute for minimum requirements.

DESIRED:
• Familiar with higher education policies and procedures, and applicable state and federal regulations.
• Work experience in a higher education setting.
• Staff supervision experience.
• Experience in developing and implementing new system applications.
• Audit experience.

Conditions of employment:
• Work is performed in an office setting or remotely during regular business hours.
• Occasional evening work.

Application Process:
The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment, you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law .



Committed to attracting and retaining a diverse staff, the University of Washington will honor your experiences, perspectives and unique identity. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable and welcoming.

The University of Washington is a leader in environmental stewardship & sustainability , and committed to becoming climate neutral.

The University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran or disabled status, or genetic information.

To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or dso@uw.edu .