Under the direction of the Vice President, Administrative Services, and in a multi-cultural diverse environment, plan, organize, control and direct the operations of the Accounting Department; provide District with internal accounting controls; recommend, design and implement accounting systems and procedures; provide assurance of internal controls, accurate and timely financial and accounting information; serve as a liaison with external auditors; provide for receipt, timely deposit, and protection of District monetary funds and investments; supervise and evaluate the performance of assigned personnel.
Plan, organize, control and direct the operations of the Accounting Department including various functional areas such as financial recording, payroll, cashiering, accounts payable, accounts receivable (including student receivables), general ledger, financial statements, tax return reporting, and full-charge bookkeeping for various District and ancillary funds; develop accounting systems and procedures.
Supervise and evaluate the performance of assigned staff. Provide guidance and feedback to assigned staff. Determine overall staffing needs based on departmental goals and objectives. Interview and select employees and recommend transfers, reassignment, termination and disciplinary actions as needed; plan, coordinate and arrange for appropriate training and professional development of subordinates.
Analyze cash flow of various funds and make recommendations for investments; maintain cash flow records and projects; invest excess funds for maximum rate of return; perform and supervise monthly reconciliations of various college accounts.
Maintain a program/procedure for the deposit of funds in banks and savings and loan institutions; establish new accounts and other banking arrangements for various programs to accomplish the mission of the division or group requesting assistance; resolve banking issues as needed; maintain related banking and fund records.
Audit change funds of the District; recommend additions, deletions, and changes to change funds; train personnel in appropriate cash controls and cash handling; authorize, implement and track temporary change funds for specific events.
Maintain trend analysis on income deposited to assure against theft; assist campus police division in cash security investigations; coordinate armored transport services with appropriate private company; assure transfer of funds from private banks to County Offices or the Treasurers' Office.
Direct the preparation and maintenance of a variety of financial, narrative and statistical reports, records and files related to assigned activities and personnel; assure reports are filed in a timely manner and supporting documentation is attached as needed; issue expenditure and budget reports for various funds; direct and participate in the preparation of reports filed with the State Chancellors office. Coordinate the annual audit; direct staff in the preparation of auditors' required documents; assure audit trail for District transactions; assure appropriate internal controls for expenditures and deposit of funds; follow-up on audit recommendations; assist in the final draft of the audit report.
Communicate with other administrators, personnel, and contractors regarding financial issues and/or coordinate accounting-related activities and programs. Ensure planning efforts are integrated and communicated with other campus offices, as needed. Monitor communications to ensure consistency of information.
Resolve complex problems and issues referred by administrators, faculty, and/or staff. Provide policy and regulatory interpretations as needed in the exchange of information.
Develop and prepare the annual preliminary budget for the Accounting department; analyze and review budgetary and financial data; control and authorize expenditures in accordance with established limitations. Ensure accurate and timely financial and accounting information.
Sign checks for ancillary or District funds; approve District warrants.
Participate in the coordination of financial aid programs and financial aid processing.
Maintain current knowledge on legislation, tax regulations, Education Code provisions and other matters related to assigned activities.
Attend and conduct a variety of meetings as assigned; participate on assigned committees.
Perform other related duties as assigned.
Education and Experience:
Any combination equivalent to: bachelor's degree in accounting, finance, business administration or related field and five years increasingly responsible accounting experience including the preparation of financial statements, and three years of experience in a supervisory capacity.
Knowledge/Areas of Expertise:
Certified Public Accountant preferred.
Experienced in planning, organizing and directing an accounting or other financial department.
Knowledge of accounting principles and transactions.
Knowledge of banking and investments.
Knowledge of principles and practices of school governmental accounting including auditing, budgeting, and fiscal control principles and procedures.
Experienced in budget preparation and control.
Knowledge of principles and practices of administration, supervision and training. Knowledge of applicable laws, codes, regulations, policies and procedures.
Knowledge of financial and statistical record-keeping techniques.
Skilled in providing internal accounting controls.
Skilled in recommending, designing and implementing accounting systems and procedures.
Ability to audit and review financial documents, statements, and reports.
Ability to work effectively and cooperatively with peers, faculty, staff, students and community members.
Ability to supervise and evaluate the performance of assigned staff.
Skilled at communicating effectively both orally and in writing.
Ability to interpret, apply, and explain rules, regulations, policies and procedures.
Ability to operate a computer and assigned office equipment.
Skilled at analyzing situations accurately and adopting an effective course of action.
Ability to meet schedules and time lines.
Ability to work independently with little direction.
Ability to plan and organize work.
Skilled at preparing comprehensive narrative and statistical reports.
Skilled at maintaining a variety of reports and files related to assigned activities.
LICENSES AND OTHER REQUIREMENTS:
Valid California Driver's License.
May be required to drive to off-site locations periodically.
Move from one work area to another.
Hand, wrist and finger dexterity to operate various machines.
Some overnight travel may be required.
SALARY: $136,729 (Annually)
CONDITIONS OF EMPLOYMENT
Full-time, twelve-month classified administrative position subject to a probationary period. Working hours are Monday through Friday 7:45 a.m. until 4:30 p.m. Excellent fringe benefits including eight 32-hour work weeks during the summer.
Offer and acceptance of employment is subject to verification of all information provided on the employment application, credential(s), and transcripts. Candidates selected for employment must agree to be fingerprinted, submit Certificate of Completion of the Tuberculosis Risk Assessment and/or Examination, provide proof of eligibility for employment in the United States, and present a valid Social Security card upon hire.
An applicant must submit the following by the closing date:
1) Online application https://elcamino.igreentree.com/css_classified
2) Cover letter describing how applicant meets the qualifications.
3) Resume including educational background, professional experience, and related personal development and accomplishments.
4) Pertinent transcripts as stated in the required qualifications. (Unofficial computer-generated academic records/transcripts must include the name of the institution and degrees awarded to be acceptable.) Multiple page transcripts must be loaded as ONE pdf document.
Foreign Transcripts: Transcripts issued outside the United States of America require a course-by-course analysis with an equivalency statement from a certified transcript evaluation service verifying the degree equivalency to that of an accredited institution within the USA. For information on transcript evaluation services, please visit: http://www.ctc.ca.gov/credentials/leaflets/cl635.pdf
Applicants with disabilities requiring special accommodations must contact Human Resources at least five (5) working days prior to the final filing date:
Please Note: Documents submitted or uploaded for a previous position cannot be reused for other positions. You must submit the required documents for each position you apply for by the closing date. Failure to do so will result in an incomplete application. Applications with an incomplete status will not receive consideration. You may check the status of your application on-line.
If you need assistance you may call 310-660-3593 Ext. 3807 between the hours of 8:00 a.m. and 4:00 p.m., Monday through Friday or by email at firstname.lastname@example.org .
Due to the large volume of calls received on closing dates, we highly recommend that you do not wait until the last day to apply so that we may assist you with questions or technical matters that may arise. Give yourself sufficient time to complete the profile, which may take 45 minutes or more. Positions close promptly at 3:00 p.m. PST (pacific standard time).
CLOSING DATE: WEDNESDAY, APRIL 28, 2021 at 3:00 p.m.
* Previous employment performed in a different public retirement system may allow eligibility to continue in the same retirement system.
Only individuals identified for FINAL interviews are eligible to have their expenses paid. Reimbursement will be limited to economy airfare (to and from point of origin) and for meals and lodging. The maximum allocated for meals, lodging and transportation is $600. Candidate must complete a Travel Request and Reimbursement Form and submit it together with all supporting documentation to the Human Resources Office.
Compensation and Benefit Highlights
Health, Life, Dental and Vision Insurance
The College provides a diversified insured benefit program for all full-time employees including medical, dental, vision and life insurance. Dependent medical, dental and vision insurance is available toward which both the College and the employee contribute.
Sick Leave and Disability
Paid sick leave is granted equal to one day for each month of service. Sick leave may be accumulated indefinitely. Rather than State Disability Insurance, limited sick leave benefits are available for days beyond the earned sick leave days and are paid at fifty percent.
Full-time employees contribute a percentage of their regular salary to either the State Teachers Retirement System (STRS) or to the Public Employees Retirement System (PERS) and Social Security.
I n accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, El Camino College has published Annual Security Reports and all required statistical data, which can be found on the Police Department webpage at www.elcamino.edu/about/depts/police/cleryact/index.aspx . These publications include Clery crime statistics for the previous three years relevant to El Camino College classes and activities, in addition to institutional policies concerning campus safety and security. The information is also available in printed form in the lobby of the Police Department and in select locations on campus. Upon request, the Campus Police Department can provide or mail out copies of this publication. Contact them at 310-660-3100.
El Camino College is an Equal Opportunity Employer
The El Camino Community College District is committed to providing an educational and employment environment in which no person is subjected to discrimination on the basis of actual or perceived race, color, ancestry, national origin, religion, creed, age (over 40), disability (mental or physical), sex, gender (including pregnancy and childbirth), sexual orientation, gender identity, gender expression, medical condition, genetic information, marital status, military and veteran status, or retaliation; or on any other basis as required by state and federal law
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