Operations Supervisor Night Shift - Facilities Planning & Services

Under the direction of the Assistant Director of Facilities, Planning, and Services, the Operations Supervisor oversees the day-to-day maintenance, operations, and shipping/receiving activities for the District. This position ensures that all assigned operational areas are running smoothly, meeting scheduled deadlines, and fulfilling work orders completely.

REPRESENTATIVE DUTIES

Oversee day-to-day campus operations including general maintenance work, mailroom processes, and shipping/receiving functions. Ensure College facilities are clean, sanitary, functioning efficiently, and in safe working condition. Identify and inform supervisor of areas in need of maintenance and/or improvement to help prevent operational malfunctions, breakdowns, and general depreciation. Anticipate problems and proactively develop solutions in consultation with supervisor.

Recruit, train, and supervise staff. Schedule and assign work. Set work priorities and make adjustments as needed. Authorize overtime as appropriate. Assess performance and provide written and/or verbal feedback, counseling, or discipline, as needed. Recommend various personnel actions including professional training and development opportunities for staff.

Ensure compliance with District and departmental work rules, policies, and procedures as well as bargaining agreements. May develop detailed, internal policies, procedures, and operating standards in consultation with supervisor.

Respond to College personnel and other customers regarding maintenance and custodial needs of buildings and facilities. Travel to various sites to assess scope of repair requests and/or to resolve maintenance problems as they arise.

Inspect work orders that have been completed for quality of workmanship, accuracy, and/or adherence to operational standards. Follow-up with College personnel and other customers to confirm satisfaction of completed work as appropriate or as needed.

Oversee all shipping and receiving functions including completion of purchase orders; receipt of incoming/outgoing packages and other materials; sorting and delivery of packages/mail; accurate record-keeping; and fixed-asset inventory maintenance.

Maintain and prepare a variety of reports and/or maintenance records.

Perform maintenance and/or operational work independently or as part of a team which may include preparing rooms, furniture set-ups, equipment for special events, etc. Assign personnel to special events and other campus activities as needed; ensure facilities are prepared for hosting sporting events, registrations, lectures, and other activities.

Estimate the time and materials required for operational maintenance and/or custodial work and schedule assignments accordingly. Determine if outsourced services would be more cost-effective and arrange for contracted service providers as needed. Evaluate outsourced services and inform supervisor if service providers should be changed.

Order and maintain proper levels of custodial supplies and compressed gas for district vehicles within an assigned budget. Ensure designated buildings are appropriately stocked as needed.

Operate a variety of equipment used in the maintenance of facilities and shipping/receiving, including floor buffers, forklifts, scissor-lifts, vacuum cleaners, and other heavy and/or handheld equipment. Maintain compliance with established safety policies, procedures, and certification requirements. Ensure equipment is in clean, safe, and operative condition.

Perform routine inspections of facilities and equipment for deficiencies, health/safety hazards, and/or code violations. Evaluate equipment, materials, and/or operational services and inform supervisor if items should be repaired or replaced. Ensure staff are adequately and routinely trained and properly certified to use various hand and power tools, equipment, and vehicles for maintenance and custodial work.

Communicate and/or partner with other College personnel to ensure scheduled work assignments meet operational needs. Exchange information, resolve issues/concerns, and coordinate activities.

Stay informed of campus developments. Attend meetings, workshops, seminars, and training sessions as appropriate. Serve on committees and interview panels as requested.

Serve as a backup to the Grounds Supervisor on an as-needed basis.

Perform other related duties as assigned.

JOB QUALIFICATIONS

JOB QUALIFICATIONS

Education and Experience :

High school diploma or G.E.D. and

Four (4) years of custodial, maintenance or shipping/receiving experience and One (1) year of supervision experience.



OTHER QUALIFICATIONS

Knowledge/Areas of Expertise:

Methods, tools, materials, equipment used in shipping and receiving, custodial and general maintenance work.

Requirements for maintaining buildings in a safe, clean and orderly condition.

Principles and practices of supervision and training.

Safe practices related to cleaning methods and procedures.

Record-keeping techniques for maintenance, shipping, and receiving.

Inventory methods and practices.

Operation of office, custodial, and other assigned equipment.

Warehousing procedures including receiving and inspecting materials. Methods, materials and equipment used in shipping and receiving, custodial and general maintenance work.

Requirements of maintaining buildings in a safe, clean and orderly condition.

Principles and practices of supervision and training.

Principals and practices of training and supervision.

Safe practices related to cleaning methods and procedures.

Record keeping techniques for maintenance and shipping and receiving

Policies and objectives of assigned program and activities.

Inventory methods and practices.

Oral and written communication skills.

Operation of office, custodial and other assigned equipment.

Warehousing procedures including receiving and inspecting materials.

Abilities/Skills:

Perform minor repairs to physical facilities.

Meet schedules and timelines.

Communicate effectively both orally and in writing using tact, patience and courtesy.

Understand and follow oral and written directions.

Work cooperatively with peers, faculty, staff, students, and community members.

Work independently with little direction.

Read, interpret and follow rules, regulations, policies and procedures.

Operate a variety of work-related machines and equipment including office equipment.

Plan and schedule shipping and receiving and warehouse activities.



License or Other Requirements:

Valid California driver's license.

WORKING CONDITIONS

Indoor and outdoor environment.

Regular exposure to fumes, dust and odors.

Standing for extended periods of time.

Bending at the waist, kneeling or crouching.

Pushing and pulling equipment.

Lifting and moving heavy furniture and/or equipment.

Climbing ladders.

Exposure to cleaning chemicals.
SALARY RANGE: $4,996 per month.
*Salary increases are granted on the first day of the month following each year of service, until step F is reached.



CONDITIONS OF EMPLOYMENT

This position is designated as a full-time, twelve-month classified. Excellent fringe benefits include eight 32-hour workweeks during the summer. Working hours will be Monday through Thursday 10:00 p.m. - 6:30 a.m. and Friday 4:00 p.m. - 12:30 a.m .

Employment is subject to verification of all information provided on the employment application. Candidates selected for employment must agree to be fingerprinted, provide current tuberculosis test results, provide proof of eligibility for employment in the United States, and present a valid Social Security card upon hire.

TO APPLY

Applicants must submit the following documents by the closing date:

1) Online application: https://elcamino.igreentree.com/css_classified

2) Resume in Word format.

Applicants with disabilities requiring special accommodations must contact Human Resources at least five (5) working days prior to the final filing date:
https://elcamino.formstack.com/forms/reasonable_accommodation_requestform

Please Note: Documents submitted or uploaded for a previous position cannot be reused for other positions. You must submit the required documents for each position you apply for by the closing date. Failure to do so will result in an incomplete application. Applications with an incomplete status will not receive consideration. You may check the status of your application on-line.

If you need assistance you may call 310-660-3593 Ext. 3807 between the hours of 8:00 a.m. and 4:00 p.m., Monday through Friday or by email at hr@elcamino.edu .

Due to the large volume of calls received on closing dates, we highly recommend that you do not wait until the last day to apply so that we may assist you with questions or technical matters that may arise. Give yourself sufficient time to complete the profile, which may take 45 minutes or more. Positions close promptly at 3:00 p.m. PST (pacific standard time).

EXTENDED CLOSING DATE: WEDNESDAY, AUGUST 4, 2021 at 3:00 p.m.

* Previous employment performed in a different public retirement system may allow eligibility to continue in the same retirement system.



I n accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, El Camino College has published Annual Security Reports and all required statistical data, which can be found on the Police Department webpage at www.elcamino.edu/about/depts/police/cleryact/index.aspx . These publications include Clery crime statistics for the previous three years relevant to El Camino College classes and activities, in addition to institutional policies concerning campus safety and security. The information is also available in printed form in the lobby of the Police Department and in select locations on campus. Upon request, the Campus Police Department can provide or mail out copies of this publication. Contact them at 310-660-3100.

El Camino College is an Equal Opportunity Employer

The El Camino Community College District is committed to providing an educational and employment environment in which no person is subjected to discrimination on the basis of actual or perceived race, color, ancestry, national origin, religion, creed, age (over 40), disability (mental or physical), sex, gender (including pregnancy and childbirth), sexual orientation, gender identity, gender expression, medical condition, genetic information, marital status, military and veteran status, or retaliation; or on any other basis as required by state and federal law